EUROPEAN COMMISSION Job Description Form. Job description version6 (Active) Job no in DEVCO.F.2.DEL.Lebanon.002 Valid from 20/06/2014 until

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1 EUROPEAN COMMISSION Job Description Form Job description version6 (Active) Job no in DEVCO.F.2.DEL.Lebanon.002 Valid from 20/06/2014 until Job Holder Name Maria SANCHEZ GIL-CEPEDA Job Profile Position CONTRACT AGENT FGIV Function group Job title International Aid / Cooperation Officer Domains Generic domain EXTERNAL COOPERATION and DEVELOPMENT Specific domain EU NEIGHBOURHOOD Job Family External Relations Sensitive job No Overall purpose To analyse, negotiate, modify and / or prepare for approval proposals for programmes and / or projects in the domain of governance, justice and human rights on the basis of the priorities defined in the strategy documents and the multi-annual programming. To manage, monitor and evaluate the implementation of the programmes / projects and /or their implementation in cooperation with Lebanon and the Delegation of the Commission. To facilitate and support project management responsibilities in the Delegations. 01/09/ / 5

2 Functions and duties + GENERAL PROGRAM MANAGEMENT - Management and monitoring of programme / Identify,Analyse, negotiate and instruct proposals for programmes / projects, sector support, etc. in close co-operation with the Delegation in Lebanon and the geographical co-ordination Unit. Prepare and present the programmes/projects before the Inter-service Quality Support Group. Draft and submit financing proposals relating to the programme/project to the Inter-service Quality Support Group and to the finance Committee. Prepare the financing agreement and obtain signatures of all contracting parties. Draft operational plans for the implementation of the programme/project submitted and analyse annual and final implementation reports Monitor the implementation of programmes/projects within Lebanon in line with the conditions set out by the objectives set in ENPI programmes + PROCUREMENT and CONTRACT MANAGEMENT - Preparation and management of calls for tender Launch, manage and monitor calls for proposals / tenders, evaluation and selection of projects. Manage technical and financial aspects of contracts linked to the projects. Ensure the follow-up of the implementation of the projects and the performance of project managers and partners, monitor contractual obligations (via periodic reviews, audits, reporting and assistance, etc.) and gather and handle external expertise. Deal with horizontal activities, concertation and networking aspects of the programme and its projects. Take responsibility for the quality of encoded data for projects in CRIS. + QUALITY MANAGEMENT and EVALUATION - Evaluation of the implementation of programmes Organise and lead the various evaluations foreseen in the Regulations (ex-ante, mid-term, ex-post). Define evaluation methodologies and indicators for evaluation. Assess the relevance, effectiveness and efficiency of the approved programmes / projects and the Commission strategy. Analyse and follow up the results and recommendations of evaluation reports and audits. + PROCUREMENT and CONTRACT MANAGEMENT - Financial management of programmes Supervise, co-ordinate and / or act as operational initiator of contracts. Monitor the financial expenditure as reported in cost statements and provide reasonable assurance that claimed costs correspond to the work accomplished. Validate payments requests. Verify that projects in Lebanon are managed in accordance with the rules set out by the Commission on financial and contractual management Provide the necessary information for audit and control by the Commission services or the European Court of Auditors. + RELATIONS with MEMBER STATES and CIVIL SOCIETY - Programme committee and networks Organise, set-up and/or participate in Member States Committees discussing programming proposals. Liaise with specialised networks and Member States organizations. 01/09/ / 5

3 + TECHNICAL ANALYSIS and ADVICE - Operational advice in the area of third country programmes Contribute to the establishment of the multi-annual programming on the basis of strategies drawn up by DG EEAS or DG DEVCO. Follow-up of policy developments in area of expertise - liaise with national stakeholders to ensure regular monitoring of developments in the sectors of expertise - contribute to the update of ENP reform tracking exercise and other sectoral reports when necessary + EXTERNAL COMMUNICATION (general) - Communication relating to progrmme Inform and reply to questions from European Institutions, Members States or the general public. Extract and disseminate best practices and facilitate exchange of experiences. Job requirements Experience + (BUSINESS) MANAGEMENT and PLANNING, EU and POLITICS (general), HUMAN/CIVIL RIGHTS and SOCIAL AFFAIRS, LAW Job-Related experience: at least 1 year Qualifier: essential Languages Listening Reading Spoken interaction Spoken production Writing French B2 B2 B2 B2 B2 English B2 B2 B2 B2 B2 Knowledge Budget, Finance & Contracts Financial regulation and procedures Contracts definition and management Audit, Control, Inspection & Evaluation Methods and techniques Reporting methods and techniques Evaluation principles and techniques Management and Organisation Project management 01/09/ / 5

4 Competences Analysing and Problem Solving Ability to conceptualise problems, identify and implement solutions Communicating Ability to communicate in meetings Ability to understand and be understood Capacity to communicate technical or specialised information Drafting skills Negotiation skills Ability to chair meetings Feel at ease in public Delivering Quality and Results Capacity to act upon problems Ability to work in a proactive and autonomous way Quality & process management abilities Ability to identify user's needs Ability to monitor resources Accountability Conscientiousness Pragmatism Learning and Development Flexibility (openness towards new demands, etc.) Open mindedness Resilience Perseverance Stress resistance Working with Others Ability to work in a team Knowledge sharing Sociability skills Empathy Leadership Capacity to plan and manage resources Ability to create enthusiasm and passion An awareness of and attentiveness to individual differences Job Environment Organisational entity Type: Size: Gender balance (within the entity): Delegation / Representation more than 25 predominance of women Presentation of the entity: The Directorate General for Development and Cooperation is responsible for designing EU development policies and for the implementation of the Commission's external aid instruments. 01/09/ / 5

5 Job related issues [X] Atypical working hours Missions [ ] Frequent, i.e. 2 or more missions / month [ ] Long duration, i.e. missions lasting more than a week Workplace, health & safety related issues [X] Noisy environment [ ] Physical effort / materials handling [ ] Work with chemicals / biological materials [ ] Radioprotection area [ ] Use of personal protective equipment [ ] Other Other 01/09/ / 5