TERMS OF REFERENCE I. POSITION INFORMATION II. ORGANIZATIONAL CONTEXT AND SCOPE III. RESPONSIBILITIES AND ACCOUNTABILITIES

Transcription

1 TERMS OF REFERENCE I. POSITION INFORMATION Position title Position grade Duty station Seniority band: Job family: Organizational unit: Position number Position rated Subject to rotation Reporting directly to Overall supervision by Managerial responsibility Directly reporting staff 0 II. ORGANIZATIONAL CONTEXT AND SCOPE Project Assistant (AVRR) G4 Pristina, Kosovo IV Migration AVRR - Assisted Voluntary Return and Reintegration // AVRR - Project Coordinator Chief of Mission Working under the direct supervision of the AVRR Project Coordinator and in accordance with the overall directives received from the IOM Chief of Mission the incumbent will be based in Pristina and will provide return and reintegration assistance to the AVRR Project beneficiaries and assist in the implementation of the IOM Regional Projects. III. RESPONSIBILITIES AND ACCOUNTABILITIES page 1 of 4

2 Support the providing of counselling, referral services and reintegration assistance to the voluntary returnees that are entitled to assistance under the auspices of AVRR Projects; Provide reception assistance to the voluntary returnees at Pristina airport as well as further transportation to the final destination of returnees, including vulnerable cases and unaccompanied children (UMC); Conduct field visits to the potential beneficiaries to collect the information, monitor the progress and evaluate the implementation of the grants for reporting purposes; Assist with preparing payments and ensure an appropriate level of authorization and funding from IOM Sending Missions prior to releasing purchase orders, ensuring that IOM procurement procedures and guidelines are satisfied; Collaborate with all activities under the Italian Family Tracing and AVRR of UMC Project contact the families and the MLSW regional offices, conduct the interviews with the family members and gather relevant information, prepare reports and encode to the database; Assist the Project Coordinator in the implementation of the Regional Projects and be responsible for financial, administrative and technical oversight in line with IOM policies as well as donor requirements; Participate in relevant seminars, meetings, and other events to promote project activities and disseminate results; Perform any other tasks as assigned by the AVRR Project Coordinator and/or the IOM Chief of Mission. IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies page 2 of 4

3 Behavioural Accountability Accepts and gives constructive criticism Follows all relevant procedures, processes, and policies Meets deadline, cost, and quality requirements for outputs Monitors own work to correct errors Takes responsibility for meeting commitments and for any shortcomings Client Orientation Identifies the immediate and peripheral clients of own work Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries Continuous Learning Contributes to colleagues' learning Demonstrates interest in improving relevant skills Demonstrates interest in acquiring skills relevant to other functional areas Keeps abreast of developments in own professional area Communication Actively shares relevant information Clearly communicates, and listens to feedback on, changing priorities and Procedures Writes clearly and effectively, adapting wording and style to the intended Audience Listens effectively and communicates clearly, adapting delivery to the Audience Creativity and Initiative Proactively develops new ways to resolve problems Leadership and Negotiation Convinces others to share resources Presents goals as shared interests Performance Management Provides constructive feedback to colleagues Provides fair, accurate, timely, and constructive staff evaluations Uses staff evaluations appropriately in recruitment and other relevant HR Procedures Planning and Organizing Sets clear and achievable goals consistent with agreed priorities for self and others Identifies priority activities and assignments for self and others Organizes and documents work to allow for planned and unplanned handovers Identifies risks and makes contingency plans page 3 of 4

4 Professionalism Masters subject matter related to responsibilities Identifies issues, opportunities, and risks central to responsibilities Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation Persistent, calm, and polite in the face of challenges and stress Treats all colleagues with respect and dignity Works effectively with people from different cultures by adapting to relevant cultural contexts Knowledgeable about and promotes IOM core mandate and migration Solutions Teamwork Actively contributes to an effective, collegial, and agreeable team Environment Contributes to, and follows team objectives Gives credit where credit is due Seeks input and feedback from others Delegates tasks and responsibilities as appropriate Actively supports and implements final group decisions Takes joint responsibility for team's work Technological Awareness Learns about developments in available technology Proactively identifies and advocates for cost-efficient technology solutions Understands applicability and limitation of technology and seeks to apply it to appropriate work Technical Delivers on set objectives in hardship situations Effectively coordinates actions with other implementing partners Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives V. EDUCATION AND EXPERIENCE High/Secondary School diploma from an accredited educational institution with four years of relevant experience OR University degree with two years of relevant experience. Experience in project implementation in the humanitarian assistance or related areas; Driving license Experience in monitoring and reporting; Knowledge in operating Microsoft office; page 4 of 4

5 VI. LANGUAGES Required English Albanian Serbian page 5 of 4