JOB DESCRIPTION. Manager Department: Finance Length of contract: Permanent. Role type: National Grade: 11

Transcription

1 JOB DESCRIPTION Job title: Internal Audit Location: London Manager Department: Finance Length of contract: Permanent Role type: National Grade: 11 Travel involved: Up to 40% Child safeguarding level: TBC Reporting to: Chief Finance Officer Direct reports: Auditor based in Uganda Organisational background Established in 2003, Malaria Consortium is one of the world s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions. We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence. Our areas of expertise include: disease prevention, diagnosis and treatment disease control and elimination systems strengthening research, monitoring and evaluation leading to best practice behaviour change communication national and international advocacy and policy development Country and project background Job purpose The role of Internal Audit Manager is regarded as integral to the organisation s structure and is responsible for assessing the adequacy and effectiveness of the system of risk management and internal controls; reviewing and evaluating compliance with policies, plans, procedures, donor agreements, laws and regulations; assessing the reliability and integrity of information; and the safeguarding of assets including people. This encompasses all areas of its operation from programme management, technical, human resources, operations, finance and IT. The Internal Audit Manager will Last updated: 18/10/2017 1

2 be expected to appraise and test these systems to provide assurance on their adequacy to effectively accomplish Malaria Consortium s objectives. The role of Internal Audit Manager must also monitor and drive the implementation of recommendations to promptly and effectively correct internal control weaknesses. The Internal Audit Manager will conduct investigations to detect and quantify or prevent irregularities at the request of the Chief Executive, Chief Finance Officer and the Board of Trustees. The role needs to be aware of risks facing the organisation both internally and externally and support management to adopt solutions which address the root cause analysis of issues identified Scope of work Provide assurance to senior management and the Board on the effectiveness of Malaria Consortium s system of internal control and recommendations of how to address control weaknesses. Key working relationships Reporting on all audits conducted to the Finance, Audit and Risk Committee Reporting findings to senior management within the countries, Regional Offices and Head Office Liaising with key focal points on risk; primarily the Global Operations Manager, Technical Director, Regional Directors, Chief Finance Officer and HR Director Informing the Chief Executive and Chair of the Finance, Audit and Risk Committee on any major points of concern Remote technical line management of any Internal Auditors (currently MAPD auditor) Key accountabilities Plan and Conduct audits and assurance reviews (70%) To create a risk based annual internal audit plan To plan and conduct risk based audit and investigations of operations in accordance with the plan as agreed with the Finance, Audit and Risk Committee at the start of the financial year. To determine the root cause analysis of issues identified and suggest realistic solutions to management to address these. To create a root cause analysis of high risk items To communicate the findings from internal audit engagements and agree solutions to address these with senior management To write clear and concise reports documenting the findings from audit engagements To be aware of other assurance functions for providing maximum assurance to senior management and the Board. To determine the effectiveness of established internal controls to prevent and/or detect errors and irregularities. Reporting on audits (15 %) To attend the quarterly Finance, Audit and Risk Committee meetings to inform members of issues arising from audit engagements. To prepare timely reports for submission to and approval by the Committee. To advise senior management and the Finance, Audit and Risk Committee promptly of serious control breakdowns and support them to find appropriate solutions to address these. To maintain a system for monitoring the implementation of recommendations and finding methods to drive prompt action. Last updated: 18/10/2017 2

3 Line management (10%) To support the Internal Auditor based in Uganda to plan their annual programme of work. To review the Terms of Reference and reports of the Internal Auditor based in Uganda. To remotely motivate and appraise the Internal Auditor based in Uganda. Ad-hoc investigations (5%) To maintain a system for capturing incidences globally and ensuring key staff are aware of these and addressing them appropriately. To undertake ad hoc investigations as required relating to reported incidences. Person specification Qualifications and experience: Essential: Qualified CIPPF, MIIA, ACA, CPFA, CIMA, Accountant or other professional accounting/auditing qualification or equivalent. A minimum of six years of auditing experience at a senior level in a medium to large sized internationally recognised professional accounting firm or organisation. Experience of working internationally. Sound knowledge and experience of auditing not-for profit organisations. Desirable: Experience working on an international NGO Knowledge of NGO donors. Work-based skills: Essential: Ability to create an effective risk based annual internal audit plan. Demonstrable knowledge of risk based internal auditing for strategic, operational and financial audits. A proven ability to work independently and prioritise and manage your workload to complete field audits and deliver timely reports. Able to work flexibly to respond to emerging needs. The ability to inspire, lead and manage others on audit engagements both in person and remotely. Strong analytical and problem solving skills with a readiness to take initiative to resolve issues. Attention to detail to deliver accurate, credible results and objective assurance. Strong interpersonal skills with a persuasive, diplomatic, confident manner. Demonstrable ability to build effective working relationships and provide advice at all levels and strong negotiation skills. Fluent English with effective communication and listening skills. The ability to prepare and deliver concise oral and written reports at both a Board and operational level for audit engagements Confidence to provide concise verbal and written reports to the Board of progress against the audit plan and other activities undertaken. Desirable: An ability to communicate in French and/or Portuguese Last updated: 18/10/2017 3

4 Core competencies: Delivering results Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements) Makes clear and timely decisions within remit of own role Analysis and use of information Identifies and uses various sources of evidence and feedback to support outputs Uses evidence to evaluate policies, projects and programmes Identifies links between events and information identifying trends, issues and risks Ensures systems are in place to address organisation needs Interpersonal and communications Tailors communication (content, style and medium) to diverse audiences Communicates equally effectively at all organisational levels Understands other s underlying needs, concerns and motivations and communicates effectively in sensitive situations Resolves intra-team and inter-team conflicts effectively Collaboration and partnering Builds strong networks internally Participates actively in external networks and/or think tanks. Engages with relevant experts to gather and evaluate evidence Shares and implements good practice with internal and external peers Leading and motivating people Gives regular, timely and appropriate feedback Acknowledges good performance and deals with issues concerning poor performance Carries out staff assessment and development activities conscientiously and effectively Develop the skills and competence of others through the development and application of skills Coaches and supports team members when they have difficulties Flexibility/ adaptability Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations Sets realistic deadlines and goals for self or team Living the values Demonstrates personal integrity by using role position responsibly and fairly Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences Strategic planning and thinking and sector awareness Takes account of team members and others workload when planning. Last updated: 18/10/2017 4

5 Maintains awareness of impact on other parts of the organisation, keeping abreast of other s activities, objectives, commitments and needs. Has a good understanding of the sector in which Malaria Consortium works Last updated: 18/10/2017 5