INVITATION FOR BIDS COVER SHEET

Transcription

1 Department of General Services GSPUR-11 Rev. 1/17/03 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES INVITATION FOR BIDS COVER SHEET Purchase Requisition No.: Short Description of Supply: Filter, Hyd. Bid Mailing Date: Bid Opening Date & Time: 9/29/2006 at 1:30:00 PM Bid Opening Room: 6th Floor, 555 Walnut St. Buyer Name & Phone: B55/Richard Gaul/ This Invitation For Bids is comprised of the following documents: 1. Bid Form for the Procurement of Supplies (GSPUR-10) (Rev. 01/17/03) 2. General Conditions & Instructions To Bidders For Supplies for Purchase Requisitions (GSPUR- 11A) (Rev. 06/24/04) 3. Standard Contract Terms And Conditions for Purchase Orders (GSPUR-12A) (Rev. 5/7/04) 4. Reciprocal Limitations Act Requirements, GSPUR-89 (Rev. 2/15/02) 5. Bidding Preference For Products with Recycled Postconsumer Material, GSPUR-95 (Rev. 8/6/01) 6. Specifications 7. Special Terms and Conditions for Purchase Requisitions (GSPUR-13A) (Rev. 02/20/01) Unless included with this Invitation For Bids, these documents are available on-line at or by contacting the Bureau of Procurement's Vendor Services Section (Fax No , Telephone No or 4705). You must include the State Manufacture certificate with your bid as required by the Reciprocal Limitations Act 146 or your bid may be rejected. IMPORTANT NOTE: All bids must be submitted in a sealed envelope, with the bid number, opening date and time noted on the outside of the envelope. Envelopes must not exceed 9-1/2" x 12-1/2". If a bid is not opened at the scheduled bid opening time because of the bidder's failure to meet these requirements, the Department will not consider the bid for award. Return Bid To: Attention: Bid Room Department of General Services 6th Floor, 555 Walnut St. Harrisburg, PA

2 Department of General Services GSPUR-13A Rev. 02/20/01 SPECIAL TERMS AND CONDITIONS FOR PURCHASE REQUISITIONS 1. CONTRACT SCOPE/OVERVIEW: The Contractor shall be required to furnish the awarded items at the price(s) quoted to Transportation (identified here and in other documents as the using agency) at PENNA. DEPT. OF TRANSPORTATION, EQUIPMENT DIV. STOCK ROOM, 17TH & ARSENAL BLVD., HARRISBURG, PENNA and to invoice the using agency promptly after the items are delivered at PENNA. DEPT. OF TRANSPORTATION, BUREAU OF MAINT, EQUIPMENT DIV., PHONE , 17TH & ARSENAL BLVD., HARRISBURG PA ORDER OF PRECEDENCE: These Special Terms and Conditions For Purchase Requisitions supplement the standard Contract Terms and Conditions for Purchase Orders (or Standard Purchase Order Contract Terms and Conditions). To the extent that these Special Terms and Conditions for Purchase Requisitions conflict with the Standard Contract Terms and Conditions For Purchase Orders (or Standard Purchase Order Contract Terms and Conditions), these Special Terms and Conditions For Purchase Requisitions shall prevail. Post-Submission Descriptive Literature: The Department of General Services may, during its evaluation of the bids, require any bidder to submit cuts, illustrations, drawings, prints, test data sheets, specification sheets and brochures which detail construction features, design, components, materials used, applicable dimensions and any other pertinent information which the Department of General Services may require in order to evaluate the product(s) offered. The required information must be submitted within two (2) business days after notification from the Department of General Services. Failure to submit the required information prior to the expiration of the second business day after notification shall result in the rejection of the bid as non-responsive.

3 DEPARTMENT OF GENERAL SERVICES GSPUR-10 Rev. 01/17/03 BID FORM FOR THE PROCUREMENT OF SUPPLIES ISSUING OFFICE: BIDDER/CONTRACTOR'S NAME AND ADDRESS: SHOW THIS NUMBER ON BID ENVELOPE DEPARTMENT OF GENERAL SERVICES HARRISBURG, PA PURCHASE REQUISITION NO BID OPENING DATE: 9/29/2006 BUYER: Richard Gaul PHONE NO FAX NO. (717) USING AGENCY ITEMS TO BE DELIVERED TO AND BILLED TO: PENNA. DEPT. OF TRANSPORTATION BUREAU OF MAINT, EQUIPMENT DIV. PHONE TH & ARSENAL BLVD. HARRISBURG PA CONTACT PERSON: DOT BUREAU OF OFFICE SERVICES PHONE NO. FAX NO. CONTACT PERSON: PHONE NO. FAX NO. BIDDER/CONTRACTOR'S FEDERAL ID NO. OR SOC. SEC. NO. BIDDER/CONTRACTOR'S LICENSE OR REGISTRATION NO. BIDDER/CONTRACTOR'S PHONE NO. BIDDER/CONTRACTOR'S BIDDER/CONTRACTOR'S WEB ADDRESS BID OPENING TIME: 1:30:00 PM EXPIRATION DATE OF CONTRACT: (IF APPLICABLE) SPECIFY ANY PROMPT PAYMENT DISCOUNTS: DAYS REQUIRED BY BIDDER FOR DELIVERY FOLLOWING RECEIPT OF PURCHASE ORDER: ITEM NO. DESCRIPTION OF ITEMS QUANTITY UNIT Filter, Hyd. A more complete description of this supply begins on page 2 UNIT PRICE TOTAL LINE ITEM PRICE CHECK HERE IF CONTINUED ON PAGE 2 ALL PRICES ARE F.O.B. DESTINATION TOTAL BID In addition to this document, the following bid and contract terms, conditions, and specifications are a part of the bid/contract: 1. General Conditions & Instructions To Bidders For Supplies for Purchase Requisitions (GSPUR-11A) (Rev. 06/24/04) 2. Standard Contract Terms And Conditions for Purchase Orders (GSPUR- 12A) (Rev. 5/7/04) 3. Reciprocal Limitations Act Requirements, GSPUR-89 (Rev. 2/15/02) 4. Bidding Preference For Products with Recycled Postconsumer Material, GSPUR-95 (Rev. 8/6/01) 5. Specifications 6. Special Terms and Conditions for Purchase Requisitions (GSPUR-13A) (Rev. 02/20/01) Type of Security furnished (if required): Certified check or bank cashier's check Irrevocable letter of credit Certificate of deposit Bond - If annual bond is on file with the Bureau of Procurement, what is the name of the principal on the bond? In compliance with the bid and contract terms, conditions, and specifications, the undersigned, on behalf of the Bidder/Contractor, intending to be legally bound hereby, offers and agrees, if the Bid is accepted, to provide the awarded items at the price(s) set forth above at the time(s) and point(s) specified. BIDDER/CONTRACTOR'S SIGNATURE (IN INK) PRESIDENT/VICE PRESIDENT/MANAGER OF LLC/PARTNER/OWNER (SIGN BELOW, PRINT NAME, AND CIRCLE TITLE ABOVE) DATE SECRETARY/ASSISTANT SECRETARY/TREASURER/ASSISTANT TREASURER (SIGN BELOW, PRINT NAME, AND CIRCLE TITLE ABOVE) DATE If someone other than one of these officers signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization must be included with the bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless the Department's Bureau of Procurement has a copy on file.

4 COMMONWEALTH OF PENNSYLVANIA STD-184 Rev. 10/19/01 CONTINUATION - BID FORM FOR THE PROCUREMENT OF SUPPLIES PAGE NUMBER PURCHASE REQUISITION NUMBER BIDDER NAME ITEM NO. DESCRIPTION OF ITEMS QUANTITY UNIT COMMODITY CODE: FILTER HYD 900 EACH FILTER HYDRAULIC PARKER HANNIFAN Q10QTK W/(2) O RINGS #N72244 FOR DUMP TRUCKS 2000 & UP UNIT PRICE TOTAL LINE ITEM PRICE CHECK HERE IF CONTINUED ON PAGE 3

5 09/05/06 SLL SPECIFICATIONS HYDRAULIC FILTER CC# S/P 08 SPECIFICATIONS: Each hydraulic filter must be accompanied with three (3) O-Rings per package. All filters must be packaged one (1) per box and plainly marked with the part number. Each filter must either be individually shrink-wrapped or protected with plastic covering. All filter bids on this requisition are required to meet original filter specifications. See part number of filter referenced. REFERENCE: Parker Hannifan Filter P/N Q10QTK or M-Filtri P/N MP3607-2X, or approved equal meeting this specification. Parker Hannifan O-Rings P/N N72244 and MP Filtri O-Ring P/N or approved equal meeting this specification. DELIVERY: Delivery shall be complete in 60 days after the receipt of the approved purchase order. Contact Sherri Linen at (717) three (3) days prior to delivery date for delivery instructions. *****SAFETY****** Skidding shall be 36 wide by 42 long. Product, including skid, shall be no more than 48 in height and shall be shrink wrapped or banded. If the measurements are not adhered to, the shipment will be turned down until correct skidding measurements are met. All material must be delivered between the hours of 8:00 AM and 2:30 PM..

6 SPECIFICATIONS HYDRAULIC FILTER CC# S/P 08 VENDOR LIST COMPONENT TECHNOLOGY SUNBURY MOTOR CO A SOUTH POINT ROAD PO BOX 229 PERRYSBURG OH SUNBURY PA ATTN: DAVE AUSTIN ATTN: RICK TROUTMAN PHONE: (419) PHONE: 1 (800) PHONE: (610) FAX: (570) FAX: (419) PARKER HANNIFIN CORP NAPA AUTO PARTS FLUIDPOWER GROUP 101 GIBSON STREET 151 GROVE AVENUE HARRISBURG PA PITTSBURGH PA ATTN: RICHARD YOUNG PHONE: (724) PHONE: (717) PHONE: (724) FAX: (717) J & J TRUCK BODIES & TRAILERS PLASTERER EQUIPMENT RD #2 BOX 234-1A COMPANY INC PO BOX E CUMBERLAND ST SOMERSET PA LEBANON PA PHONE: (814) PHONE: (717) FAX: (814) FAX: (717) BENSON INTERNATIONAL PO BOX MASON DIXON HWY MEYERSDALE PA PHONE: (814) FAX: (814) /05/06 SLL

7 STATE OF MANUFACTURE CHART THIS FORM MUST BE COMPLETED AND RETURNED WITH THE BID The Reciprocal Limitations Act 146 requires the Department to give Pennsylvania resident bidders a preference against a non0resident bidder from any state that gives or requires a preference to bidders from that state. The amount of preference shall be equal to the amount of preference applied by the state of the non-resident bidder. More information on this Act, or how to claim preference, can be obtained at our internet site ate by faxing a request to , or by calling Vendor Services at or All bidders must complete the following chart by listing the name of the manufacturer and the state (or foreign country) of manufacture for each item. If the item is domestically produced, the bidder must indicate the state in the United States where the item will be manufactured. This chart must be completed and submitted with the bid or no later than two (2) business days after notification from the Department of General Services to furnish the information. Failure to complete this chart and provide the required information prior to the expiration of the second business day after notification shall result in the rejection of the bid. ITEM NUMBER NAME OF MANUFACTURER STATE (OR FOREIGN COUNTRY) OF MANUFACTURE BIDDER'S RESIDENCY A. In determining whether the bidder is a nonresident bidder from a state that gives or requires a preference to bidders from that state, the address given on the first page of this invitation for bid shall be used by the Department of General Services. If that address is incorrect, or if no address is given, the correct address should be provided in the space below: Correct Address: Revised 6/8/98

8 C O M M O N W E A L T H O F P E N N S Y L V A N I A DEPARTMENT OF GENERAL SERVICES H A R R I S B U R G September 19, 2006 Subject: Filter, Hydraulic Bid Number Opening Date/Time: 9/29/2006 (1:30p.m.) Flyer No. 1 To All Bidders: Line Item Description is: Filter Hyd Filter Hydraulic Parker Hannifan Q10QTK W/(2) O rings #N72244 For Dump Trucks 2000 & up. Clarification: 1. Attached Specification requires (3) O Rings Three (3) O rings are required. 2. All filter bids on this requisition are required to meet original filter Specifications. Parker Hannifan is for reference only. Referenced brands and Part numbers are for identification only Bid opening date time remain the same This flyer should be attached to the original copy of your invitation bid proposal. Failure to do so may result in disqualification of your bid. If you have already returned the original bid, return this flyer with your instructions, annotated on it or a cover memo attached to it, to: Bureau of Procurement, Bid Opening Room, PO Box 8365, Harrisburg, PA IF YOU ARE CHANGING PRICE(S), DO NOT FAX this flyer and/or cover memo; you must furnish these instructions in a sealed envelope. Please indicate the bid number and opening date/time on the outside of the envelope. Except as clarified and amended by this flyer, the terms, conditions, specifications, and instructions of the invitation to bid and any previous flyers, remain as originally written. Any questions concerning this bid should be directed to: Susan L. Reinhold, Commodity Specialist sureinhold@state.pa.us Very truly yours, Richard Gaul, Associate Commodity Manager for Nicholas R. Kaczmarek, Chief Procurement Officer Bureau of Procurement

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