HSE COMMUNICATION SYSTEM PROCEDURE

Transcription

1 Rev Page 1 of 6 AL- Yamama Engineering Company HSE COMMUNICATION SYSTEM 1

2 Page 2 OF PURPOSE This procedure defines the process for: a) Internal Consultation & Communication / awareness within the Company. b) External Communication between ALYAMAMA ENGINEERING COMPANY and external interested parties, such as regulatory authorities and the public / local community groups. 2.0 SCOPE This procedure shall be applicable to all the departments of the Company. 3.0 RESPONSIBILITY & AUTHORITY The Management Representative / Contract Managers / s shall be responsible for implementing this procedure in their respective area. 4.0 REFERENCE 1. OHSAS : Consultation & Communication 5.0 PROCEDURAL STEPS 5.1 Internal Communications / Awareness: Internal communications shall be implemented to ensure that those personnel at each relevant level and function are aware of the following: 1) The HSE Management System. 2) The importance of conformance with the Policy, Procedures and System. 3) The potential consequences of system non-conformances 4) Individual roles and responsibilities in achieving conformance with procedures, including emergency preparedness and response 5) The significant Occupational Health & Safety Risks, Environmental Aspects associated with work activities & the benefits of improved personal performance. 2

3 Page 3 OF Internal Communications may be accomplished by the use of: 1) Notice boards 2) Awareness training of facility personnel, as appropriate in line with job function 3) Training of relevant job functions, as appropriate 4) Electronic notes 5) Team meetings and meeting minutes 6) Management reviews and meeting minutes 7) Corrective and Preventive Action Requests Communication of HSE issues from employees to ALYAMAMA ENGINEERING COMPANY Management Team shall be handled by the Manager representing the affected area; in coordination with the MR Communication of changes to legal & other requirements to employees shall be taken care by the MR and Manager (HR). 5.2 Internal Consultation: s are responsible to provide arrangements to involve their employees at different levels (including workmen) in the following processes: 1) Consultation over the development and review of policies 2) Development and review of HSE Objectives 3) Decisions on the implementation of processes and procedures to manage risks, including carrying out of hazard identification, and in reviewing risk assessments and risk controls relevant to their own activities. 4) Consultation over changes affecting workplace HSE e.g.: introduction of new or modified equipments, materials, chemicals, technologies, processes procedures or work patterns Records of such involvement are maintained by the Business Unit Head. INTERNAL COMMUNICATION: Sl. No. Topic for Communication 1 Awareness of HSE Management System Personnel To Be Communicated All Employees Responsible for Communication MR/HSE Department/Project Manager Mode of Communication Awareness & Induction,& Training Programme 3

4 2. HSE Policy All Employees MR/HSE Department/Project Manager Author Page 4 OF 6 Jawad Kadhum Notice Boards and Training, Display on Notice board, Conducting Training 3. Roles & Responsibility Concerned Employees Business Unit Head/ Integrated System Manual, Procedures and Work Instruction. Training in HSE plan PQP 4. Objectives & Targets All Employees MR/Business Unit Head/ Inter office memo, Notice Board, Meeting, Management Review Meeting, Circulating IOM Display in N.B. Conducting meetings. 5 HSE Issues HSE Committee Team MR/HSE Department/Project Manager Inter Office Memo, Electronic notes 6. System Performance All Employees MD/MR Management Review Meeting 5.3. External Consultation & Communications: External Communication related to HSE aspects of Alyamama are carried out by / Business Unit Head. A log of all written and verbal communications may be maintained, if required, by the concerned / Business Unit Head in External Communication log The concerned / Business Unit Head shall prepare response, in consultation with the MR, to enquiries / complaints / instructions from the Government bodies, regulatory agencies and interested parties The Manager (HR) / MR / Business Unit Head are responsible for responding to media communications, if any Where community concerns related to a HSE emergency, Procedure for Emergency Preparedness and Response shall be implemented The Manager (HR) / MR / Business Unit Head is responsible for determining the need for and preparation of any notification to regulatory agencies on an as needed basis. 4

5 Page 5 OF 6 EXTERNAL COMMUNICATION: Sl. No Interested Party Topic For Communication Mode of Communic ation Responsibility Receiving, Recording Communicating 1. Customer Any relevant Information as required by the Customer. Business unit Head/ MR/ 2. Local Community -Any Environmental and occupational concern raised -Significant aspect/risk that may affect. MD/MR/ Head of Division/ Manager (HR)/ 3. Social Association Any Environmental or occupational concerns raised. MD/MR/ Manager (HR)/ Head of Division 4. Supplier / Sub contractor - Request for improving Environmental Protection - Any other issues raised. Head Purchase/ MR 5. Share Holders Initiatives taken by the organization towards Environmental Protection Quarterly Report MD 6. Banks & Insurers Relevant Information as required MD/Senior Manager (Finance) 5

6 Page 6 OF 6 7. Media Initiatives taken by organization & subsequent development Press release, Interviews, Seminar MD / Manager (HR) 8. Regulators (Govt. Authorities, Ministries) Response to Show cause Consents CEO/MR/ Manager (HR) 9. Consultants Any relevant Information as required by the Customer. Business Unit Head / 6.0 DOCUMENTS NIL 7.0 RECORDS External Communication Log 6