TENDER DOCUMENT FOR PREPARATION DETAILED PROJECT REPORT (DPR) FOR SETTING UP OF A CASHEW PROCESSING PLANT

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1 TENDER DOCUMENT FOR PREPARATION OF DETAILED PROJECT REPORT (DPR) FOR SETTING UP OF A CASHEW PROCESSING PLANT AT BODHJUNGNAGAR INDUSTRIAL ESTATE, AGARTALA, TRIPURA INVITATION OF OFFERS FOR PREPARATION OF DETAILED PROJECT REPORT (DPR) NERAMAC Ltd. (A Govt. of India Enterprise) having its registered office at 9 Rajbari Path, Ganeshguri, G.S. Road, Guwahati invites sealed offers from reputed consultants / professional agency having experience in relevant field with technical back up & thorough knowledge for preparation of a Detailed Project Report (DPR) for setting up Cashew Processing Plant at BODHJUNGNAGAR Industrial Estate, Agartala, Tripura.. Detailed terms and conditions can be downloaded from the website of NERAMAC Ltd. ( ) from download section. Offers in sealed cover superscripting OFFER FOR DPR CASHEW PROCESSING PLANT AT BODHJUNGNAGAR INDUSTRIAL ESTATE, AGARTALA, TRIPURA should reach the undersigned at the above address latest by 1200 hours on or before 1 st July Offers shall be opened on the same day at 1600 hours at the same address. Management reserves the right to accept or reject any or all the offers without assigning any reason whatsoever. Sd/- Managing Director, NERAMAC Ltd, Guwahati NERAMAC Cashew nut DPR regarding Page 1

2 TERMS OF RFERENCE & SCOPE OF WORK FOR PREPERATION OF DETAILED PROJECT REPORT FOR SETTING UP A CASHEW PROCESSING PLANT AT BODHJUNGNAGAR INDUSTRIAL ESTATE, AGARTALA, TRIPURA North Eastern Regional Agricultural Marketing Corporation (NERAMAC) Ltd., (A GOVERNMENT OF INDIA ENTERPRISE) 9 RAJBARI PATH, GANESHGURI, G.S. ROAD, GUWAHATI , ASSAM TELEPHONES: (0361) : FAX: (0361) NERAMAC Cashew nut DPR regarding Page 2

3 INVITATION OF OFFERS FOR PREPARATION OF DETAILED PROJECT REPORT (DPR) NERAMAC Ltd. (A Govt. of India Enterprise) having its registered office at 9 Rajbari Path, Ganeshguri, G.S. Road, Guwahati invites sealed offers from reputed consultants / professional agency having experience in relevant field with technical back up & thorough knowledge for preparation of a Detailed Project Report (DPR) for setting up Cashew Processing Plant at BODHJUNGNAGAR Industrial Estate, Agartala, Tripura.. Detailed terms and conditions can be downloaded from the website of NERAMAC Ltd. ( ) from download section. Offers in sealed cover superscripting OFFER FOR DPR CASHEW PROCESSING PLANT AT BODHJUNGNAGAR INDUSTRIAL ESTATE, AGARTALA, TRIPURA should reach the undersigned at the above address latest by 1200 hours on or before 1 st July Offers shall be opened on the same day at 1600 hours at the same address. Management reserves the right to accept or reject any or all the offers without assigning any reason whatsoever. Sd/- Managing Director, NERAMAC Ltd, Guwahati NERAMAC Cashew nut DPR regarding Page 3

4 The Project: NERAMAC is proposing to set-up a Cashew Processing Unit at Bodhjungnagar Industrial Estate, Agartala, Tripura. This assignment is to prepare a Detailed Project Report (DPR) [techno-economic feasibility study] with desk and field based market study for the proposed project. Proposed Products: The proposed products to be included as product mix under the project are: Cashew nut Cashew nut shell liquid. Final product-mix will be determined based on the findings of the market study which will be a part of the assignment of preparation of DPR. The following documents are enclosed to enable you to submit your proposal: a. Scope of the work (Annexure I) b. Supplementary information for consultant, including a suggested format of curriculum vitae (Annexure II) c. Format for Technical Proposal (Annexure III) d. Format for Financial Proposal (Annexure IV) The submission of proposals: the proposals shall be submitted in two parts: Technical & Financial 1. The Technical & Financial proposals must be submitted in two separate sealed envelopes (with respective marking in bold letters) following the format / schedules. The first envelop marked: Technical proposal should include: Description of the firm / organization The firms general experience in the field of assignment, The competency of the personnel proposed for the assignment, and Proposed work plan methodology and approach in response to suggested terms of experience. The first envelop should not contain any cost information whatsoever. The second envelop marked Financial Proposal must also be sealed with sealing wax and initiated twice across the seal and should contain the detailed price offer for the consultancy services. Both the sealed envelopes should again be placed in a sealed cover, which will be received in the office of the Managing Director, NERAMAC superscripting OFFER FOR DPR CASHEW PROCESSING PLANT AT BODHJUNGNAGAR INDUSTRIAL ESTATE, AGARTALA, TRIPURA. 2. Opening of proposal: The proposals (first envelope containing technical Proposal only) will be opened by the Managing Director, NERAMAC or his representative in his office at 1600 hours on. in presence of such consultants or their authorized representative who may choose to be present. It may please be noted that the second envelope containing the detailed price offer will not be opened until technical evaluation has been completed and the result approved by the Managing Director, NERAMAC. NERAMAC Cashew nut DPR regarding Page 4

5 3. Evaluation of Technical Bid: Maximum Marks under the following head are given: I) Concept & Methodology 20 II) Firm / Consultant s experience 15 III) Curricula Vitae of Key Personnel 30 (Qualification, experience, membership) IV) International exposure of the company / firm / consultant Total maximum marks in Technical Bid Marks of Technical proposal shall be decided by the tenderer and shall be final and binding. 6. Financial Proposal: Financial Proposal will be submitted on prescribed Proforma attached to Annexure IV. It is required to furnish detailed cost break up as may be required to support your financial proposal. The financial offer shall be in only Indian Rupees. 7. Deciding Award of Contract: Technical Quality and competence of the consulting service shall be considered as the paramount requirement. The decision of the award of the contract would be as under. a) Technical proposals scoring not less than 70 % of the total 80 marks will only be considered for financial evaluation. The price envelopes of others will not be considered. b) Financial Offers / Proposals / Bids: I) Financial Bids only of those bidders who will have secured minimum 70% of 80 (maximum marks in Technical bids evaluation) will be opened. II) Financial offer will be opened after complete evaluation of Technical bids by a sub-committee of officers appointed for the purpose. III) Maximum Marks 20 will be awarded to other bidder who will quote the lowest total amount. IV) Marks that will be awarded to other bidders will be calculated by formulae given below. Marks Secured by Total Amount quoted by the lowest bidder Individual 20 X Bidder Total Amount quoted by the Individual bidder The Bidder who will secure the highest marks in total marks of Technical and Financial Evaluations will be considered as best proposal / offer / bid. 8. Tax Liability: All cost should be quoted by Consultant in Indian Rupees. Payments of this contract will be subject to normal tax liability as per service taxes & other taxes prevalent at the time of submission of proposal and enforced by Government. 9. NERAMAC s Obligation: I) During the course of execution of this assignment, NERAMAC and its personnel and others will extend full co-operation to the Consultants and experts during their visits in organizing various visits, meetings, contacts etc. and shall facilitate through liaisoning the required information / data pertaining to the project. II) Force Majeure clause will only apply in case of delay in completion of the assignment as per committed timeline in the event of external circumstances, beyond control, affecting the execution of the assignment. NERAMAC Cashew nut DPR regarding Page 5

6 Annexure-I Scope of Work: The DPR will essentially cover four aspects such as: Market study, Competitive Analysis and Status Study of the Industry Technical Feasibility Financial Viability Promoters, Management & Related Aspects Market & Status Study: The market & status study would broadly cover the following aspects: Identification of product-mix Desk based of market potential analysis of major end products Projections of market demand for five years for different end products with specific focus on domestic as well as export Competitive analysis and existing capacity study. This would include existing manufacturers, their product-mix, installed capacity, capacity utilization and critical factors such as their market territories, pricing, marketing strategies etc. Need-based field study has to be carried out by the interviewers with important manufacturers, distribution channel players, bulk buyer as well as other end users in order to have insight into product trends, user preference in terms of packaging requirement, prices etc. The market study would give a financial analysis of demand supply status, suggested productmix and product wise as well as total suggested plant capacity keeping in view demand for next five years. Technical feasibility study: Comprehensive study of location of the plant from the point of view of availability of land, buildings, infrastructure like water, power, transportation, communication and fiscal incentives etc. in the State/industrial estate. Study of locations in relation to economic s of logistics from the point of view of transportation of inward raw material and outward finished products. A comprehensive study of availability of raw materials, seasonality and period of availability in the north eastern region within economic radius of the plant. Primarily the availability of raw cashew-nut and any other critical raw materials will be studied based on the availability of data in and around the state of Tripura. Identification requirement of quantities of raw materials for the period of five years of operation keeping in view the yield of raw cashew nuts to end products and other input and output ratios. Requirement of plant and machinery, laboratory equipment and packaging facilities from the point of view of determined product-mix as above and in consonance with the proposed installed capacity. Aspects pertaining to suitability and availability of state of the art technology for the proposed plant will be studied. NERAMAC Cashew nut DPR regarding Page 6

7 Study of manufacturing process, finishing and packaging. Study of requirement of utilities such as power, fuel, water, compressed air to other utilities. Study of manpower for the project including technical and managerial manpower in critical functional areas like marketing, production, commercial, administrative, finance and accounts. Requirement of infrastructure in terms of area of land, total built-up area for the project particularly with reference to production area, raw materials and finished goods storage area, utility housing, administrative and security buildings and provision for expansion. The Technical feasibility would also look into various standards prevailing at present as per the Govt. of India & state regulations including pollutions control etc. The technical feasibility also should cover aspects pertaining to environmental protection including requirement for treatment of solid liquid and gaseous pollution, if any. Financial Viability: The Financial Viability would cover following aspects: Cost of the project, comprising of land, buildings, plant and machinery equipments, instruments, laboratory, pollution treatment facilities, utilities including cost of electrification, erection and installation, furniture and fixtures, other fixed assets and margin for working capital. Computation of working capital requirement for the project for the first five years of operation. Means of finance covering requirement of equity, promoters capital, long term loan, subsidies and grants etc. Preparation of various financial statements like projected profitability statement, break-even analysis, cash-cum-fund flows statements and critical ratios like return on investments, debt service coverage ratio, IRR etc. Promoters and Management: This section would cover aspects like the existing strengths and weaknesses of the promoters, suggestions on strengthening the management aspect for successful implementation of plant, modus operandi of raising equity and other financial resources and identification of critical element for success of the project. This would also cover the proposed project implementation schedule. Time of Completion for the DPR: Draft report will be prepared and submitted within 40 days of issued of formal order. Final report will be submitted within two weeks of submission of the draft report with or without comments from the client. NERAMAC Cashew nut DPR regarding Page 7

8 Annexure-II Format of Curriculum Vitae For Proposed Key Staff Proposed Position: Name of Firm: Name of Staff: Nationality: Main Qualifications: (Give an outline of staff member s experience and training most pertinent to take on assignment. Describe degree of responsibility held by Staff member s on relevant previous assignments and give dates and locations. Use up to half a page) Education: (Summarize college/university and other specialized education of staff member, giving name of schools, dates attended and degree obtained. Use up to a quarter page) Employment Record: (Starting with present position, list in reversed order, every employment held list all positions held by the staff member since graduation, giving dates, name of employing organization title of positions held and location of assignments. For experience in last ten years, also give types of activities performed and client reference; where appropriate use up to three-quarters of a page) Languages: (Indicate proficiency in speaking, reading and writing of each language by excellent good fair or poor ) Clarification: I, the undersigned, certify that to the best of my knowledge and belief, this bio-data correctly describes my qualifications, my experience and myself. Signature of Staff Member of Authorized official from the firm Day/Month/Year Date: NERAMAC Cashew nut DPR regarding Page 8

9 Annexure-III FORMAT FOR TECHNICAL PROPOSAL NERAMAC Cashew nut DPR regarding Page 9

10 Annexure-III (a) TECHNICAL PROPOSAL / BID / OFFER From To Sir, Sub: Preparation of DPR for setting up a Cashew Processing Plant at Bodhjungnagar, Industrial Estate, Agartala, Tripura. I/We Consultant/Consultancy firm herewith enclosed Technical Proposal for selection of my/our firm / organizing as Consultant for above cited scheme. Yours faithfully Signature Full Name Address (Authorized Representative) NERAMAC Cashew nut DPR regarding Page 10

11 Annexure-III (b) FIRM S REFERENCES Relevant Services carried out in the Last Three years Which Best Illustrate Qualifications The following information should be provided in the format below for each reference assignment for which your firm, either individually as a corporate entry or as one of the major companies within a consortium was legally contracted by the client stated below: Assignment Name : Preparation of Detailed Project Report (DPR) for setting up a Cashew Processing Plant at Bodhjungnagar, Industrial Estate, Agartala, Tripura Location within Country : North East Region of India Name of the Client : NERAMAC Ltd. Address Start Date (Month/Year) Name of Associated Firm(s) if any: Completion Date (Month/Year) Name of Senior Staff (Project Director / Coordinator, Team Leader) involved and Functions Performed: Narrative Description of Project: Description of Actual Services Provided by Consultant s Staff NERAMAC Cashew nut DPR regarding Page 11

12 Annexure-III (c) COMMENTS / SUGGESTIONS OF CONSULTANTS On the terms of Reference: NERAMAC Cashew nut DPR regarding Page 12

13 Annexure-III (d) Composition of team personnel and the task which would be assigned to each Team Member 1. Technical / Managerial Staff SI. No. Name Position Task Assigned Support Staff SI. No. Name Position Task Assigned NERAMAC Cashew nut DPR regarding Page 13

14 Annexure-III (e) Name of Work: Preparation of Detailed Project Report (DPR) for setting up a Cashew Processing Plant at Bodhjungnagar, Industrial Estate, Agartala, Tripura WORK PLAN / TIME SCHEDULE Field Investigation (1 st, 2 nd etc. are weeks from the date of assignment) Week-wise Program (in form of Bar Chart) S. No. Item of Work / 1 st 2 nd 3 rd 4 th 5 th 6 th 7 th 8 th 9 th 10 th 11 th 12 th Activities Completion and Submission of Report Reports Programme 1. Draft Report 2. Final Report NERAMAC Cashew nut DPR regarding Page 14

15 Annexure-IV FORMAT FOR FINANCIAL PROPOSALS NERAMAC Cashew nut DPR regarding Page 15

16 Annexure-IV (a) FINANCIAL PROPOSAL / BID / OFFER From To Sir, Sub: Preparation of Detailed Project Report for setting up a Cashew Processing Plant at Bodhjungnagar, Industrial Estate, Agartala, Tripura. I/We Consultant/Professional Agency herewith enclosed Technical Proposal for selection of my/our firm / organizing as Consultant for above cited scheme. Yours faithfully Signature Full Name Address (Authorized Representative) NERAMAC Cashew nut DPR regarding Page 16

17 Annexure-IV (b) SCHEDULE OF SUMARRY FINANCIAL PROPOSAL SI. No. Item Amount (in Rs.) I) Consultancy fees (man-day charges) II) III) Out of pocket expenses (covering travel cost, other internal travel as may be necessary. TA, DA expenses i.e. loading, boarding, local conveyance/traveling expenses, etc.) External payment IV) Other utilities and consumables such as stationery CDs etc. V) Overheads VI) VII) VIII) Services & Utilities Equipment Usages Contingencies Grant Total Amount in words: only. Note:- Break down of the total price shall be as per attached Breakdown of Summary price. Signature Full Name Address (Authorized Representative) NERAMAC Cashew nut DPR regarding Page 17

18 Annexure-IV (c) BREAKDOWN OF SUMMARY OF FINANCE ACTIVITY NO. NAME S. No. Price Component Amount in figure In words Sub Total Note:- the above form is to be filled up separately for each activity mentioned in the Schedule of Summary of Financial proposal. Signature Full Name Address (Authorized Representative) NERAMAC Cashew nut DPR regarding Page 18

TENDER NOTICE FOR THE APPOINTMENT OF INTERNAL AUDITORS TERMS OF REFERENCE. the Accounts Manual need to be followed in letter and spirit.

TENDER NOTICE FOR THE APPOINTMENT OF INTERNAL AUDITORS TERMS OF REFERENCE. the Accounts Manual need to be followed in letter and spirit. Haryana Rural Roads and Infrastructure Development Agency A Society of the Government of Haryana in Public Works (B&R) Department Haryana PWD (B&R) Complex, Nirman Sadan, Plot No. 1, Sector 33-A, Chandigarh.