Job Description : Resource Management Analyst

Transcription

1 Job Description : Resource Management Analyst JOB JOB TITLEResource Management Analyst JOB FAMILYResource Management JOB TYPEProfessional & Technical GRADEGE LOCATIONCotonou, Benin RECRUITMENT TYPELocal Hire LANGUAGE REQUIREMENTEnglish [Essential]; French [Essential] CLOSING DATE29-Jan-2018 Background / General description: Thanks to the success of the past few decades and favorable economic growth, developing countries now have an unprecedented opportunity to end extreme poverty within a generation. This is the vision of the World Bank Group (WBG): to eradicate extreme poverty by reducing the number of people living on less than $1.25 a day to 3 percent by 2030, and promote shared prosperity by fostering the income growth of the bottom 40 percent in every country. To achieve this vision, the WBG Board of Governors has approved a strategy for the organization. This strategy leverages the combined strength of the WBG institutions and their unique ability to partner with the public and private sectors to deliver customized development solutions backed by finance, world class knowledge and convening services. The strategy has three components: (1) maximizing development impact by engaging country clients in identifying and tackling the most difficult development challenges; (2) promoting scaled-up partnerships that are strategically aligned with the goals; and (3) crowding in public and private resources, expertise and ideas. The architecture underpinning the strategy and instrumental to its success is the establishment of fourteen Global Practices and five Cross-Cutting Solution Areas that, in concert with the WBG Regions, will design solutions that address clients most pressing developmental challenges, and ultimately, enable the WBG to meet its twin goals of eliminating extreme poverty and boosting shared prosperity ABOUT THE WORLD BANK GROUP Established in 1944, the WBG is one of the world s largest sources of funding and knowledge for development solutions. In fiscal year 2013, the WBG committed $52.6 billion in loans, grants, equity investments and guarantees to its members and private businesses, of which $16.3 billion was concessional finance to its poorest members. It is governed by 188 member countries and delivers services out of 120 offices with nearly 15,000 staff located globally. The WBG consists of five specialized institutions: the International Bank for Reconstruction and Development (IBRD), the International Development Association (IDA), the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency (MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID). The World Bank is organized into six client-facing Regional Vice-Presidencies, several corporate functions, and is introducing fourteen Global Practices as well as five Cross-Cutting Solution Areas to bring bestin-class knowledge and solutions to regional and country clients.

2 REGIONAL CONTEXT The Africa Region is committed to helping Africa realize its considerable development potential, with a focus on employment generation. The core values guiding our work are passion for our mission of sustainable poverty reduction with keen attention to quality and transformative impact, putting the needs of the client at the center of all our activities, trust and respect as a common currency, intellectual rigor and curiosity, honesty and integrity, teamwork, openness to learning and the courage to admit we do not always have the answer. Sub-Saharan Africa has a population of around 800 million people in 48 countries, and is a vibrant and changing environment for development work. The last two decades of democratic elections and, in some countries multiparty systems has created a greater openness to propoor reforms. A vibrant civil society has become increasingly vocal on policy issues, and African citizens are more and more holding politicians accountable for their actions (although there are variations across countries). Regional institutions, such as AU/NEPAD are applying peer pressure on national leaders to improve their performance. While the overall business climate in Africa is the weakest in the world, several countries including some fragile states have made great strides in improving their environment for business. What is emerging as a result is a growing region, with setbacks from time to time, that is increasingly seen as a destination for investment as much as for aid; and one where leaders are increasingly willing to address problems of poor governance that harms development effectiveness. The Africa Region seeks to seize this unprecedented opportunity to better support our clients in realizing the ambition of eradicating extreme poverty and boosting prosperity. UNIT CONTEXT The Resource Management Unit of the Africa Region (BPSAF) is responsible for business planning, budgeting, work programming, deliverables reporting, and financial reporting for all the departments in the Region. In addition, in country offices, BPSAF staff performs accounting, payment processing, cash management and administration functions. Overall, BPSAF ensures that each department maintains cost efficiency and effective controls over all financial transactions, and provides support for effective management and monitoring of deliverables. Building on WFA s recent Quality Assurance Review and the Scorecard report, this Resource Management Analyst (RMA) position is located in Benin country office within the Country Department covering Benin, Burkina Faso, Cote d Ivoire and Togo (AFCF2). The RMA is the focal point of coaching and mentoring of new RM staff who will handle accounting, resource management, controls and administration for the country office. The RMA works independently under the oversight of the Country Manager and the overall supervision of the HQ-based Chief Administrative Officer (CAO) and Senior RM Officer. The RMA s functions range from primary responsibility for accounting transactions and vendor payments, to performing compliance reviews and reporting to central control units, to setting/streamlining procedures in the office while ensuring appropriate controls are in place, and supporting and advising staff on a host of RM topics. The RMA also plays a key role in the administration and dissemination of RM policies of the Bank.

3 The RMA is expected to be innovative and deliver quality work, striking a balance between RM technical excellence and client focus. The incumbent must have strong teamwork within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team. Initiative and excellent communications skills, both written and verbal, and interpersonal skills are a must. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open- Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment. Duties and Accountabilities: The key accountabilities of the RMA are as follows: Accountability: Under the supervision of the Country Manager and the general direction of the CAO or Senior RM Officer is responsible for effective financial management of the country office expenses. Oversees the Accounting function of the Country Office. May provide day to day guidance and supervision to other RM staff in the country office. Business Planning and Indicators: Assists Country Office management in the formulation of staffing strategy and its resource implication; Assists in planning of expenses for day to day running of the country office; Contributes to the development of indicators for the country office; May provide assistance in the country work program planning; In case of country office relocation or renovation, plans for capital budget; Cost Analysis and Effectiveness: Compiles and analyzes performance measurement data at the country office level; Measures cost effectiveness performance and proposes solutions to issues identified. Monitoring: Independently monitors and reviews budgets, external funding (e.g. Trust Funds), chargeback, expenses, performance indicators etc., identifying/resolving issues, and discussing them with country office management, working groups and other RM staff; Ensures that unit has optimum cash balance to include funds management and cash flow projections; Reviews accounting transactions, reconciliation reports, open-item reports, monthly accounting reports, scorecard etc. Payments: Calculate, prepare and make payments for the country office against all expense categories, for IBRD and IFC. Financial Control and Fiduciary Responsibilities: Support internal controls framework of country office financial transactions and business operations, including review of effectiveness of the internal control systems and monitoring; Within the SAP framework establishes and coordinates specification for and implements new or enhanced country office specific reporting systems to meet management and Institutional requirements; Works with Country Manager to ensure a strong control environment in the office, providing advice on control issues. Ensures that audit, quality assurance review and COSO recommendations are implemented. Coordinates year-end letter of representation exercise for the country office. General Administration:

4 In coordination with the administrative team, ensure that Bank s assets and inventories are appropriately recorded and safeguarded Coordinate and provide support for the local administrative procurement of supplies, goods and services Help in development of administrative policies and practices in consultation with other units for the efficient and effective operation of the country office. Liaise with local commercial house bank Analysis, Monitoring, Reporting and Communicating: Proactively establish and maintain interface with the client, providing high caliber support Organize and monitor work of junior staff and Transaction Specialist Review accounting transactions, reconciliation reports, open items reports, monthly accounting reports and communicate findings to the SRMO, the CAO, and Country Office Management. Monitor and review country office budget and expenses, identifying/resolving issues and discussing them with the SRMO and country office management Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other day-to-day transactions Ensure effective back-up arrangement and timely submission of tasks/outputs Provide support to managers and staff in accessing management reports available in SAP and other information systems Analyze costs, including forecast of year-end budget status. Ensure compliance with specific institutional and regional guidelines Analysis, Monitoring, Reporting and Communicating: Proactively establish and maintain interface with the client, providing high caliber support Organize and monitor work of RM Assistant (COA) and Transaction Specialist Review accounting transactions, reconciliation reports, open items reports, monthly accounting reports Monitor and review country office budget and expenses, identifying/resolving issues and discussing them with the HQ RMO/RMA and country office management Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other day-to-day transactions

5 Ensure effective back-up arrangement and timely submission of tasks/outputs Provide support to managers and staff in accessing management reports available in SAP and other information systems Analyze costs, including forecast of year-end budget status. Ensure compliance with specific institutional and regional guidelines Other Duties and Responsibilities: Responsible for HR Benefits for local and international staff. Maintain the PeopleSoft/local interface with particular focus on financial assistance and IRS staff housing modules. Communicate staff rules and procedures to all staff on a regular basis. Maintain interaction with suppliers to enhance purchasing conditions. Handle all administrative procurement actions, including liaising with GSD as needed, for example vehicle purchases. Collaborate with GSD/IT and Security Specialist for facility management in handling office building including remodeling of the offices, procurement of furniture and equipment, establishing and maintaining office services, facilities, utilities, etc. Liaise with HR Business Partner. Selection Criteria: General Competencies: Integrity and Independence - Prepares accurate reports, ensuring that pertinent facts are fairly presented; shares information freely. Statutory and other Stakeholder Reporting - Can produce pro-forma financial statements and reports; familiar with disclosure requirements and accompanying notes, and management and auditor's reports. Internal controls and corporate procedures - Can analyze data and business processes to determine the viability of controls and procedures, and identify any issues or areas of risk. Governance - Able to interpret the fundamental resource management requirements of a client's governing structures and to provide basic budget analysis. Planning and Budgeting - Can produce standard reports and budgets, and analyze budget information; understands the entity's funding structure and sources. Performance Evaluation and Reporting - Able to determine the information needs of users and present information that supports management decision making.

6 Management Information and Tools Design - Able to analyze management information needs, accurately define requirements and ensure the quality of information produced. Financial Strategy - Understands what impacts the strength and integrity of the entity's income statement and balance sheet, and the Bank's lending products and basic pricing structures. Tasks and Workflow Management - Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities. Transactions Processing and Quality Control Core Competencies: Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success. Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so. Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner. Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work. Minimum Education/Experience Minimum Education: Relevant Bachelor s degree (Accounting, Business, Finance) or completion of the RM Board-sponsored Supplementary Education Criteria Program (SEC). Minimum Years of Relevant Experience: 2 years of experience in a relevant field, e.g. accounting, finance, business. Apply Now