Armed Forces Day Action plan updated;

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1 Even though numbers for the event are fluid, they will be high and some members especially on the front may find it beneficial to sell refreshments and fast food from the forntages of their properties. this would of course need a temporary evcent license from regulatory affairs at if the current license does not extend to the boundary. Traffic volume will cause severe congestion in and around the town and all feeder roads. Suggest appoint Traffic Planners to plan park and ride schemes to reduce the traffic flow near the town by using Coaches to ferry visitors to identify suitable additional coach parking facilities for the day LHA/ Park & Ride venues have been appointed and Arriva Buses have became Transport Partners. Dedicated buses with wheelchair access will ferry passengers to & from during the day from 7am until 9:30 pm (aprox) to assist with a "soft" closure. There will be additional public bus services. LHA suggest, Colwyn Bay and Rhos on Sea Prom. Waste land at the side of Llandudno Railway Station CCBc to consider temporary 'one way' routes on main arterial roads to ensure smooth flow of traffic with reversal when volumes are high. Traffic routes are being worked out and will be publicised shortly

2 Rail transport could be utilised to move large volumes of people from feeder locations such as Abergele or Arriva Trains will provide Llanfairfechan. /Arriva extra capacity Conwy Valley line train could form a shuttle between Junction and Llandudno to alleviate road pressure but would need to liaise with Arriva Wales to consider temporary 'one way' routes on main arterial roads to ensure smooth flow of traffic with reversal when volumes are high. /Arriva Arriva Trains will provide extra capacity CCBc to consider where temporary parking provision could be generated in Mochdre and Llandudno for the duration of the event /Mostyn Est. are in talks with Mostyn Estates regarding having 24hr secure access to the Victoria Centre car park The service roads at the rear of all shops and Hotels must be kept clear with a temporary one way system in operation to ensure free flow of servicing vehicles from Hydro hotel to St Georges Place. Traffic routes are being worked out and will be publicised shortly along with advice for suppliers. Members should inform their suppliers about the event and update them when road restrictions are known

3 Rubbish Collections will be difficult to manage using existing processes as vehicle movements will be restricted. to arrange for Street bin teams to utilise handcarts during the day with designated collection points for bagged rubbish away from main event. Events team in discussion with ERF LHA to contact Commercial companies to arrange for collections to take place during the very early hours of the morning and in the evening. LHA Awaiting the events timetable for the week Toilet facilities to arrange large volume of Portaloos available for key locations. Catering Needs Hotels, B&B's Guesthouses and all premises with Toilets to be encouraged to allow public use of the facilities to ease pressure points. Provide free water stations where people can replenish drinking containers for free. LHA /Welsh Water Newsletter request sent and follow ups to be sent nearer the time Approach to seek permission for all premises not generally permitted to sell food to do so for the duration of the event. All premises are encouraged to apply for Temporary licenses or extensions to service the needs of these large numbers of visitors LHA/ Create a "Street Food" or "Mess" area at North Western gardens with use of Marquees Not progressed

4 Allow food outlets to be set up at park and Ride locations to service the needs during waiting for transport and prior to departing. Not progressed Use non catering locations such as Town Hall, Church halls and non-catering shops to provide additional catering provisions from stalls They can apply Liaise with Public Houses regarding sourcing Security staffing for the Security Staff for Pubs weekend No progress so far Supplier Deliveries Investigate early morning and late evening delivery schedules for getting essential product to businesses. LHA/ Traffic routes are being worked out and will be publicised shortly along with advice for suppliers. Members should inform their suppliers about the event and update them when road restrictions are known Identify key access route for Suppliers to use for servicing businesses. /LHA As above Investigate with Suppliers creating a Supply Hub in Builders street to enable quick replenishment of high volume product. LHA/ No progress

5 Identify key routes designated for the movement of Staff for businesses in the town with Parking provision specifically Staff movements for them No progress Visitor movement in unfamiliar location Stewards to keep visitors moving and informed of any specific facilities requested. A professional events team have been engaged and local volunteers will assist to keep visitors safe and informed Install large information screens/ posters and audio systems around the town to relay Event, Travel, Toilet, First Aid and Catering Information Being progressed Accommodation Liaison with Charitable opportunities Printed maps of the town with key Event locations marked on them to be handed out by stewards and made available to staff in businesses and Hotels Ensure that there is a clear and acceptable plan for guests to gain access to Accommodation booked along the Promenade and affected roads. Seek an urgent and regular meeting with key departments to co-ordinate efforts to help ensure the success of the /LHA Printed, newsletter and website Business information newsletter is being finalised and will be distributed Regular meetings are taking place event. are looking for sponsors to help LHA/ supply refreshments to the veterans in LHA/ Contact Events Team

6 Itinerary of events Armed Forces Week AF/ Sunday Forces Team arrives. Monday - Flag raising event on the prom. Tuesday Build begins. Wednesday - Army arrives. Thursday - Large assets begin to be put in place. Friday - Road Barriers are put in place. Saturday - Main Event (unofficial times 10 until 5:30 to be confirmed) early breakfasts may be requested. Sunday Thank you day and de rigging of equipment.