Release Notes. Version 131. March Invoicing Save time invoicing with the new functions to raise the invoice as soon as goods are despatched.

Transcription

1 Release Notes March 2015 Version 131 VAT Update Keep in line with the new VAT structure for settlement discounts. Invoicing Save time invoicing with the new functions to raise the invoice as soon as goods are despatched. Signature Capture More updates on our Android Apps making using Merlin on mobile technology even more efficient.

2 Call us on Fully integrated ERP software specifically designed for Stockists, Distributors, Wholesalers, Merchants and Manufacturers Now offering mobile solutions through its growing range of apps for Android tablets and smartphones.

3 ISSUED: 01/03/15 RELEASE 131 WELCOME CONTENTS NEWS Welcome to Merlin Version 131, the next edition of our bi-annual gold software release. This update will contain information on all developments made since our last update. Please read through this document to see how any of these changes could benefit you. VAT 04 Sales Ledger 07 Customer Maintenance 09 Sales Order Processing 12 Stock Maintenance 18 Purchase Order Processing 20 Call Management 22 General 26 Android Apps 30 Website Integration 33 VAT CHANGES As of 1st April 2015, new changes to how VAT is charged on prompt payment / settlement discounts comes into effect. This new release will provide a method in line with the legislation changes to Settle Discount / Prompt Payment VAT calculations. Merlin Business Software Ltd Chatsworth House Millennium Way Chesterfield, S41 8ND Sales Enquiries: Technical support: Editors: Stephen Adamson - Marketing Executive Laura Wright - Customer Service Representative sadamson@merlinbusinesssoftware.com lwright@merlinbusinesssoftware.com Department Administrator: Sarah Sutcliffe ssutcliffe@merlinbusinesssoftware.com Please contact Sarah Sutcliffe for back issues or to change the distribution list for the Release Notes. RELEASE NOTES FORMAT There can be a lot of developments in a release; some are fixes, some are completely new developments, and others are modifications to improve existing functions. We know your time is short and you may only skim the pages looking for key words that may affect how you use Merlin. This can lead to important changes being missed or overlooked. As with previous editions, we will do our best to pick out the items which are most significant and box them in red, like this one with an associated symbol in the side panel. For Merlin Licensed Users Only. Not for general distribution. 3

4 RELEASE 131 ISSUED: 01/03/15 VAT Accounting for VAT Adjustments on Invoices offering PPD (Prompt Payment Discount / Settlement Discount) Users of Merlin who offer Settlement Discount to their Customers, or are given Settlement Discount by their Suppliers, will be affected by a change to the law relating to the discounting of VAT on early settlement by HRMC Brief 49 (2014). revenue-and-customs-brief vat-prompt-paymentdiscounts The following changes within Merlin account for the amendments to the brief. These changes are available from Version 131 and an upgrade to this version will be necessary if you offer or accept Settlement Discount. Sales Ledger Previous Method of Handling Settlement Discounts Previously Merlin handled settlement discounts in the following way:- Example: When a Sales Invoice was raised for an order of , if the customer was on 15 days terms at which point they were entitled to a 5% settlement discount, the VAT would be calculated on the goods total of and would show as VAT. This would show in the analysis at the bottom of the invoice as: Goods Total VAT Invoice Total This would be followed by text explaining that if the invoice was paid by xx/xx/xxxx you could deduct 5.00 in settlement discount. Payment Entry Scan for quick access to HMRC guidelines When entering the payment against the customer, the system would expect and allow a deduction of If this was disallowed, the 5.00 would remain outstanding against the invoice and the VAT return would remain unaffected, showing the original from the Sales Invoice. New Method of Handling Settlement Discounts The changes made to account for the alterations to the legislation are as follows:- Example: When a Sales Invoice is raised for an order of , if a customer is on 15 days terms at which point they are entitled to a 5% settlement discount, the VAT is now calculated on the goods total of and will show as VAT. 4 For Merlin Licensed Users Only. Not for general distribution.

5 ISSUED: 01/03/15 RELEASE 131 VAT This will now show in the analysis at the bottom of the invoice as: Goods Total VAT Invoice Total There is now a choice of two messages that can appear on the Sales Invoice, as below:- Option 1: Settlement (Program variable within the layout) A discount of 6.00 of the full price applies if payment is made by 06/05/2015. No credit note will be issued. Following payment you must ensure you have only recovered the VAT actually paid. Option 2: Settlement_extended (Program variable within the layout) A discount of 6.00 (Goods: 5.00, VAT: 1.00) of the full price applies if payment is made by 06/05/2015. No credit note will be issued. Following payment you must ensure you have only recovered the VAT actually paid. Payment Entry When entering the payment, the payment date is now critical. If the payment is made on time i.e. the payment date is less than or equal to the settlement date, the operator may accept the settlement discount as before and the Invoice will be marked as paid. Behind the scenes, an adjustment is posted which debits the VAT Nominal account and reduces the settlement discount nominal account with the difference in the VAT, i.e in the above example. The Cash Receipts Journal shows these extra lines on the nominal breakdown for audit purposes. A supplementary record is posted to the VAT return file with the original invoice number. This has been suffixed with an * to denote that this line is the VAT element of the settlement discount taken by your customer. If the payment date is greater than the settlement date, the settlement discount field is greyed out and the system will not allow you to take it. At this point HMRC no longer sees this as settlement discount so no adjustment to VAT can be created on the original transaction. If you decide to allow this discount then you must raise a manual credit note for the discount amount plus VAT and allocate this against the outstanding portion of the Sales Invoice using the Cash receipts programme. You should override the terms code for this transaction to one which does not offer settlement discount. Purchase Ledger A new field has been added to the Supplier record called Settlement Credit Notes. If a Supplier is to issue a credit note for the value of the settlement discount offered should you pay on time, this box should be ticked. This is an allowable option offered by HMRC as a way of dealing with settlement discounts and the VAT implications that arise. The default for this field will be unticked. The Purchase Invoice Posting (PIP) and Purchase Ledger (PL) Journal screens have both been changed so that the VAT calculation is different from earlier versions of Merlin. Previously, the VAT was calculated on the lower amount within Merlin i.e. it assumed that the settlement discount was going to be taken, although override was allowed. (The figures shown were as described in the Sales Ledger notes of this document.) From Version 131, Merlin will calculate VAT on the full goods amount and will make no allowance for settlement discount in the calculation. E.g. An Invoice for with 6.00 ( 5.00 goods, 1.00 VAT) settlement will show as Total Goods, with VAT. The settlement of 6.00 is recorded against the transaction and then displayed within the suggested payments routine. For Merlin Licensed Users Only. Not for general distribution. 5

6 RELEASE 131 ISSUED: 01/03/15 VAT Suggested Payments Routine The suggested payments routine is run as in previous versions. The amend payments screen is accessed as before and now shows the Settlement Credit Notes flag for the Supplier. This flag can be overridden where necessary i.e. if a supplier is mistakenly flagged during the transitional period of users getting accustomed with the alterations in the legislation and software. If a supplier is to send a credit note, (i.e. the Settlement Credit Notes box is ticked against the supplier) then the user should select payment of and enter the 6.00 discount, which is comprised of 5.00 discount off the goods and a VAT element of The system will then leave this transaction on the system showing a Total value of and a paid value of The 6.00 outstanding on the Invoice will not appear on any other suggested payment runs whilst awaiting the credit, as the system compares the outstanding amount on the Invoice against the settlement discount and appreciates that a credit note is expected for all suppliers where the Credit Note Sent box is ticked. When the credit arrives it should be posted as 5.00 goods and 1.00 VAT and allocated to the part paid Invoice, which will then show as fully paid. If a supplier is unticked and not due to send a credit note then the postings described in the Sales Ledger applies for settlement that is still in date - an adjustment occurs, crediting the 1.00 to the VAT Nominal Account and inserting a record into the VAT Return Tables with an * suffixed to the original Invoice Number. The Cheque Register Journal will show the adjustments made. Invoices that are outside the settlement date range will not allow settlement discount to be taken, however, if the settlement date is incorrect then it can be altered within Merlin. If Invoices are paid outside the settlement terms and reduced by the discount amount the transaction will remain part paid, and if the supplier allows the discount, regardless of the flag setting on whether they normally send credits notes, they MUST issue a credit note for the discount plus VAT as at this point HMRC no longer see this as settlement discount and no reduction of VAT can be made on the original transaction. The Credit Note must then be posted in the normal way and matched against the outstanding transactions on the previous payment. Disputed Items Transactions with settlement which have been disputed, that have now gone passed the settlement date, will need to be amended. These amendments can be made in Customer/Supplier Maintenance by clicking on the transaction display, right clicking and altering the SETTLEMENT DATE as appropriate. We suggest users consider a note in their Terms & Conditions to this effect. 6 For Merlin Licensed Users Only. Not for general distribution.

7 ISSUED: 01/03/15 RELEASE 131 SALES LEDGER Credit Control Area has now been added as a filter when creating a credit control list. The routine now also uses control code Sales/52 which, if activated, will group the Cash Receipts, Age Debt and Statements by the Customer Statement Account instead of the Customer Account. Cash Receipts The unallocated cash total has been added into the header of Cash Receipts Transactions. Special Price Group Update It is now possible to use the Special Price Update routine to extend expiry dates for accounts and products. For Merlin Licensed Users Only. Not for general distribution. 7

8 RELEASE 131 ISSUED: 01/03/15 SALES LEDGER Terms Codes February has always been an issue when calculating due dates, and in previous versions it was necessary to tick a check box to force the due date to the 28th or 29th of the month. This has now been enhanced to force the end of month for all months. (February has been left in just for backward compatibility) Sales Ledger Control Code Changes Sales/63 Loyalty Points Activates customer loyalty points. (Please refer to the how-to-guide on Customer Loyalty Points for further information on the setup of Loyalty points) Sales/64 VAT Number When activated it will check whether VAT registration codes are valid for community customers. Sales/65 Credit Limit When enabled, accounts can share a group credit limit. Sales/67 Discounts If activated, the maintenance of discounts will be restricted to the invoice account 8 For Merlin Licensed Users Only. Not for general distribution.

9 ISSUED: 01/03/15 RELEASE 131 CUSTOMER MAINTENANCE Alternative Currency When Invoicing A new feature in customer maintenance is the facility to specify an alternative currency. This is used when invoicing to give you the ability to inform customers the invoice value, should they choose to pay in an alternative currency. Overdue Message The overdue message will now display on an account based on their term codes, rather than the if a balance existed in 60 days or above parameter used previously. For Merlin Licensed Users Only. Not for general distribution. 9

10 RELEASE 131 ISSUED: 01/03/15 CUSTOMER MAINTENANCE Invoice with Despatch A new feature under the options tab in Customer Maintenance is Invoice with Despatch. When activated, if a delivery note is printed, the invoice will automatically run for everything on the current despatch note. Customer Discounts Delete All Option A Delete All option has been added to the customer discount screen, which can be useful when importing special prices via Excel. 10 For Merlin Licensed Users Only. Not for general distribution.

11 ISSUED: 01/03/15 RELEASE 131 CUSTOMER MAINTENANCE New Discount Types Two new discount types have been added - SOP Cost Plus Amount and SOP Cost + %. Sales Transactions It is now possible to view orders that make up a consolidated invoice from the Sales Transactions display. This can be achieved by right clicking the invoice and selecting the Consolidated Summary option. A new screen will open displaying the individual orders that make up the invoice. Double clicking one of these orders will then open the archive invoice showing only the lines relevant to the order selected. For Merlin Licensed Users Only. Not for general distribution. 11

12 RELEASE 131 ISSUED: 01/03/15 SALES ORDER PROCESSING Sales Order Entry The redundant stock warning can now be changed to something more meaningful by editing the combo record. Cherry Pick Sales History Period There are now buttons within Cherry Pick to increase and decrease the number of days required to appear in the Limited Sales History. It is now possible to highlight when an abnormal quantity is being ordered by using SOP/153. If activated, a pop up will appear when a customer s order quantity is different to normal. For example, if they normally order 10 and they place an order for For Merlin Licensed Users Only. Not for general distribution.

13 ISSUED: 01/03/15 RELEASE 131 SALES ORDER PROCESSING Carrier Bags With Scotland, Wales and Northern Ireland now charging for carrier bags and England to follow in the near future, we have created control code SOP/164 to hold a list of carrier bag part numbers. Once setup, you will be able to record the amount of carrier bags used for an order on a pop up screen before the payment screen in invoicing. Despatch There is now a filter option in confirm despatch to limit the orders shown in the list. For Merlin Licensed Users Only. Not for general distribution. 13

14 RELEASE 131 ISSUED: 01/03/15 SALES ORDER PROCESSING Undespatch It is now possible to undespatch by line rather than the full order. Credit Notes There is a new menu option in Credit Notes which will allow you to quickly credit all lines. 14 For Merlin Licensed Users Only. Not for general distribution.

15 ISSUED: 01/03/15 RELEASE 131 SALES ORDER PROCESSING New Sales Order Contact Note When processing an order it is now possible to automatically update contact notes with both the order details and a hyperlink to the order. This can be achieved by activating SOP/89 and ensuring there is a contact added within the order For Merlin Licensed Users Only. Not for general distribution. 15

16 RELEASE 131 ISSUED: 01/03/15 SALES ORDER PROCESSING Sales Order Processing Control Codes SOP/59 Back to Back Defaults This control code now has additional functionality to allow negative lines on credit notes SOP/71 Counter User - If this control code is set for a user, the counter log in screen will now also pop up in Purchase Order Entry SOP/105 SOP Options Additional options are now available to disable quote follow ups and credit notes when on soft stop. SOP/139 Tax Invoice Warning Level Will warn the user when amount of tax invoice numbers falls below value. SOP/140 Direct Order Prefix Prefix for direct sales orders. SOP/141 Request Price Reason This is a customer specific control code which, when activated, will request a reason if the price entered is less than Price 4 in order entry. SOP/142 Last Sold Turns off last sold panel in order entry. 16 For Merlin Licensed Users Only. Not for general distribution.

17 ISSUED: 01/03/15 RELEASE 131 SALES ORDER PROCESSING SOP/143 Invoicing Allows you to set the Fax/ preferences for invoicing which will then automatically select the checkbox for you when invoicing. SOP/144 Delivery Method Activating this will make both the delivery method and quantity read only. SOP/145 Picking Allocation Forces all picking lists to be allocated to a user on the Picking Allocation screen before they can be printed. SOP/146 Location Specific Pick Lists Forces picking lists to be split into different pages dependant on the location of allocated stock. SOP/147 Turn off Line Hold in Allocate Order If activated the option to hold lines in the SOP Allocate Order screen will be removed. SOP/148 Delivery Options Gives the option to deliver orders from the customer s default depot as well as setup the default delivery code for collected orders. SOP/149 Credit Note Options Gives options to prevent printing of credit notes and to mark credited items as NOSALE. SOP/150 Prevent Payments on Account for COD Accounts. SOP/151 Hold Orders with Zero Deposit Places orders for Cash/COD accounts on hold if no deposit has been taken. SOP/152 Default delivery note layout for COD accounts. SOP/153 Order Quantity Variance Validates the order quantity against the average quantity for variance. SOP/154 Prevent Sale Based on Sales History Prevents the sale of an item if it has never previously been sold to a customer. SOP/155 Validate Case Quantities This will validate whether a customer normally orders in full case quantities. SOP/156 Duplicate Product Check Options on whether duplicate products only show for the Delivery account and whether they show across all depots. SOP/157 Zeroise Carriage after First Invoice If activated the carriage charge will zeroise after the first invoice to prevent carriage being charged when there are multiple back orders. SOP/159 Default Fast Track Orders Options determining the default package, whether the user is able to change the package, and the font size on the Fast Track screen. SOP/160 Order URL Holds the URL to link to a sales order in an intranet system. SOP/161 Kit Invoice Tolerance Allows the invoicing of a kit that is within a specified pick percentage. SOP/162 NSU Credit Notes If populated this will create a list of users who are allowed to produce NSU credit notes from within the credit note routine. SOP/163 Despatched Orders URL Posts a list of delivered orders to a specified URL For Merlin Licensed Users Only. Not for general distribution. 17

18 RELEASE 131 ISSUED: 01/03/15 STOCK MAINTENANCE Commodity Codes Commodity codes now have their own table which can be used for lookup in stock maintenance (General Tab) instead of the free type field. These can be setup through Setup > Stock Control > Commodity Codes. Product Groups Once enabled, control code Stock/51 allows Product Groups to have a structure to them. Each level can be assigned a code which is then used to build up a 6 character product group. These can be setup in Category Maintenance: 18 For Merlin Licensed Users Only. Not for general distribution.

19 ISSUED: 01/03/15 RELEASE 131 STOCK MAINTENANCE These are used within Stock Maintenance: Please note - when activated these will replace the previous method of searching for product groups. Forward Prices In previous versions Forward prices only worked for prices created using a matrix, however there is now a feature to forward all standard prices. This is enabled by activating Control code Stock/52. Multiple records can also be created with different activation dates. The forward prices will still require the price update to run which can be activated as part of the scheduler. Special Offers Stock/54 Special Offers Activates an alternative to special offers for a Cash & Carry environment. For Merlin Licensed Users Only. Not for general distribution. 19

20 RELEASE 131 ISSUED: 01/03/15 PURCHASE ORDER PROCESSING Suggested Purchase Orders A due date range has now been added to Suggested Purchase Orders. When used, the sales orders, due within the range will be included in the allocated quantity. A facility has also been included to calculate reorder and min and max stock based on sales within a period. Purchase Order Processing Control Codes POP/7 GRN Auto Pick This control code has a new option to print delivery notes rather than picking lists. POP/46 Disable editing of IBT s If activated this will disable the editing of an IBT purchase order once the sales order has been created. POP/47 Direct Order Prefix Once set in, this control code will allow you to have a different prefix for Direct Orders. 20 For Merlin Licensed Users Only. Not for general distribution.

21 ISSUED: 01/03/15 RELEASE 131 PURCHASE ORDER PROCESSING POP/48 GRN Cost Update If selected the stock replacement cost will be updated on all depots within the current company during a Purchase Order GRN. POP/49 Customer Credit Status in Suggested PO When selected, the customer s credit status will be checked against each line in Suggested Purchase Orders. POP/50 Airway Bill Enables Goods Received to be linked to an Airway Bill. Purchase/47 Approved Suppliers When activated it will force a supplier to be approved before purchase orders can be placed. For Merlin Licensed Users Only. Not for general distribution. 21

22 RELEASE 131 ISSUED: 01/03/15 CALL MANAGEMENT Non-Working Days Administrators can now mark days in Call Management as Non-Working Days using the Administrator menu option at the top of the Call Management screen or through the Diary Maintenance option in Merlin s main menu. (Setup > Sales Order Processing > Diary > Select Call Management Non-Working Days using the drop down menu > Click the day to highlight). Any non-working days are highlighted using dark grey in the month and weekly diary pages. Following on from this, a warning is issued to the operator when in the appointment create/amend screen to inform them that the date is marked as a non-working day. 22 For Merlin Licensed Users Only. Not for general distribution.

23 ISSUED: 01/03/15 RELEASE 131 CALL MANAGMEMENT Personal Appointments Call Management now has the facility for the user to create a personal appointment on the diary, i.e. a dentist appointment, either by clicking Create Personal on the day required or on the tab on the left. A personal appointment will then show in italics on the diary screen. For Merlin Licensed Users Only. Not for general distribution. 23

24 RELEASE 131 ISSUED: 01/03/15 CALL MANAGEMENT HTML Templates There is now the option to use pre-prepared HTML templates when creating s from Contact Notes and sending mass s using the Call Management Campaign screens, allowing you to create more attractive s to send to your customers/ prospects. These templates can be created using the simple HTML editor built into Merlin or using one of the many HTML editors available. 24 For Merlin Licensed Users Only. Not for general distribution.

25 ISSUED: 01/03/15 RELEASE 131 CALL MANAGMEMENT Opportunities The Opportunities in Call Management now group by 30 days and display in red if the decision date elapses to make them easier to read. The grouping can be deactivated in the filter screen. For Merlin Licensed Users Only. Not for general distribution. 25

26 RELEASE 131 ISSUED: 01/03/15 GENERAL INFORMATION Listings There is now an option within Listings to export the listing to an Excel document. Scheduler The scheduler has been further enhanced and can now automate the production of delivery notes and repeat orders. In addition, as a result of customer feedback, there is now also an option to send the report as an Excel attachment. 26 For Merlin Licensed Users Only. Not for general distribution.

27 ISSUED: 01/03/15 RELEASE 131 GENERAL INFORMATION Control Codes There has been a change to several control codes where multiple features can be switched on within one control code. Previously, various numbers needed to be added together to turn features on, this has now been simplified into checkboxes which only need to be ticked if applicable. The system will then automatically calculate the number for you. Full List of Control Codes Effected: DM02, DM03, POP06, POP07, POP08, POP29, POP32, POP33, POP40, POP43, POP45, PRO12, PL15, PL21, PL28, PL31, SL30, SL31, SL38, SL45, SL56, SOP09, SOP11, SOP17, SOP37, SOP59, SOP61, SOP69, SOP79, SOP84, SOP85, SOP86, SOP92, SOP105, S120, S131, S134, S143, S149, STC10, STC17, STC30, STC40 Plant Hire Plant/18 Days in Week This control code gives the option as to whether hire charges work on a seven day week or a five day week. Spell Checker There is now a Spell checker available for use in note fields. To setup this facility please contact support to discuss the installation of a dictionary. For Merlin Licensed Users Only. Not for general distribution. 27

28 RELEASE 131 ISSUED: 01/03/15 GENERAL INFORMATION Carrier Integration Merlin will now integrate with TNT, ACE, Tuffnells, Fortec and Parcel Force for the production of delivery labels. Delivery Codes There are now extra fields available in Delivery codes for Intrastat Reporting and additional changes to Minimum cost/minimum weight/rate. A Show in screen option is now available and can be used to dictate where the carrier screen is to appear, whether it be Picking List, Delivery Note, Invoice or not at all. 28 For Merlin Licensed Users Only. Not for general distribution.

29 ISSUED: 01/03/15 RELEASE 131 GENERAL INFORMATION Routing It is now possible to remove a route in the route planner, saving the need to delete historical data. When adding customers to routes there is now an ALL option, removing the need to create individual records for each day of the week. Routing Control Codes Routing/17 Prevent Allocations Affecting Routes By Default, any changes in allocations will remove the order from its assigned route however if this control code is enabled, changes to allocations will not affect existing routes. Routing/18 Route Picking List Copies Used to default the number of copies for the Route Picking List. Chip & Pin Integration Module Merlin now has accreditation to integrate with the Verifone VX820IP. This is a faster device than the VX810 which is now at the end of its life. The accreditation also means we are approved to print the relevant transaction information on a slip receipt which means all printing is now handled by Merlin. Returns Module Control Code Changes Returns/6 Quantity Credit Charge Part A part to be used for a quantity credit handling charge. Returns/7 Exchange Charge Part A part to be used for an exchange handling charge. Returns/8 Repair Charge Part A part to be used for a Repair handling charge. Returns/9 Return to Suppliers Charge Part A part to be used for a return to supplier handling charge. For Merlin Licensed Users Only. Not for general distribution. 29

30 RELEASE 131 ISSUED: 01/03/15 ANDROID APPS Android CRM Customer & Prospect contacts can now be amended/created from the app. The amendable fields are: Title, Forename, Surname, Salutation, Job Title, Office Phone Number, Personal Phone Number, Mobile Phone Number and . Customer Special Pricing It is now possible to retrieve Customer Special Prices when adding a part to a Sales Order based on the quantity entered, however as Special prices are not stored on the device this feature will require a data connection. 30 For Merlin Licensed Users Only. Not for general distribution.

31 ISSUED: 01/03/15 RELEASE 131 ANDROID APPS Order Details Order entry will now request the following Order Details: Delivery Address, Delivery Method, Customer Reference, Due Date and Delivery Instructions. The pre-set delivery addresses of customers are now brought down to the app, and can be amended within the app. This will then apply to the order, however it will not update the delivery table in Merlin. New addresses can also be created applying the same rules as with amending addresses For Merlin Licensed Users Only. Not for general distribution. 31

32 RELEASE 131 ISSUED: 01/03/15 ANDROID APPS View/Amend Order Orders on the app can now be viewed easily, as well as amended whilst an order is in an unsent state. The amendments possible are to both the order lines (including adding new lines, and deleting lines) and to the order details. 32 For Merlin Licensed Users Only. Not for general distribution.

33 ISSUED: 01/03/15 RELEASE 131 WEBSITE INTEGRATION Website Integration During previous Release Notes we briefly touched on the new tables available for better website integration, these tables can be found under the Stock Control tab of Setup and below is a more detailed overview. You can create any number of sites by specifying a web site name. (Website tab). Once created you can configure the categories and the menu structure the website uses (Web Categories Tab). Each level can be assigned an image which can then be used by the website as the user navigates into each section. For Merlin Licensed Users Only. Not for general distribution. 33

34 RELEASE 131 ISSUED: 01/03/15 WEBSITE INTEGRATION There are now two user definable tables - webstock and webcustomer - which can be used to store additional information for the website. During the process of creating the user fields you can enter a tab page and index, this will group the fields so they appear in the correct tab and required order. Please Note: These will be shown on the database prefixed with usr_ should you need to manually import or report on the data. Once you have created the user fields you can assign products to categories and enter details into the user fields in Website Stock Maintenance. Please Note: It is possible for products to be added to multiple categories. Please Note: These tables have no impact on the day to day use of Merlin, they are purely to try and save the need of storing information outside of Merlin 34 For Merlin Licensed Users Only. Not for general distribution.

35 ISSUED: 01/03/15 RELEASE 131 NOTES For Merlin Licensed Users Only. Not for general distribution.

36 Chatsworth House Millennium Way, Chesterfield, S41 8ND Sales Enquiries: Technical support: