NIQ No.: NITPY/Host/ /01 Date: 21/11/2016 NOTICE INVITING QUOTATION

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1 र य गक स थ न प द र क र ल NATIONAL INSTITUTE OF TECHNOLOGY PUDUCHERRY Karaikal NIQ No.: NITPY/Host/ /01 Date: 21/11/2016 NOTICE INVITING QUOTATION PROCUREMENT OF SANITARY NAPKIN VENDING MACHINE AND SANITARY NAPKIN INCINERATOR National Institute of Technology Puducherry invites separate sealed quotations from the reputed vendors for supply of the following items: S.No Item required (Specification attached) 1 Sanitary Napkin Vending Machine Quantity required 1 2 Sanitary Napkin Pads Sanitary Napkin Incinerator 2 The complete details of the items to be supplied, eligibility conditions and method of submission of bidding documents, etc. are available in our institute website: Last Date & Time Submission of Quotation: , on or before 3.00 PM Opening of Quotation in the presence of available bidders: at 4.00 PM -Sd/- Registrar (i/c)

2 र य गक स थ न प द र क र ल NATIONAL INSTITUTE OF TECHNOLOGY PUDUCHERRY Karaikal NIQ No.: NITPY/Host/ /01 Date: Terms & Conditions Separate sealed quotations are invited for Supply of the Sanitary Napkin Vending Machine and Sanitary Napkin Incinerator as per the details given in the Annexure: 1. The sealed quotations should reach The Registrar (i/c),national Institute of Technology Puducherry, Thiruvattakudy, Karaikal , Union Territory of Puducherry,India on or before at 3:00 PM and they will be opened on the same day at 4:00 PM in the presence of available bidders. The offers will not be considered if received after the bid closing date and time. 2. The quotations should be sealed and superscripted as Supply of the Sanitary Napkin Vending Machine and Sanitary Napkin Incinerator. 3. The rates should be inclusive of all taxes, freight, packing, forwarding, etc. 4. The rate quoted shall on FOR destination basis at our premises. 5. The firm should have been in existence for at least last three years (proof to be attached) 6. The quote is not transferable. 7. The offers received through telex / tele-fax / will not be accepted by the Institute under any circumstances. 8. The Institute shall not be responsible for any delay / loss or non-receipt of quotes by post / courier service. 9. No unsolicited correspondence shall be entertained after the submission of the offer.

3 10. Quoting merely the lowest price does not confer any right to any bidder for award of supply order. The Institute reserves the right to select any bid on the grounds of quality, offer of additional / special features, compatibility, etc. 11. The Institute also reserves the right to reject any bids with sub-standard products even if they are found to be lowest. 12. The period of delivery exceeding three months is not normally allowed. 13. Full particulars regarding the make, manufacturing specifications and standards, guarantee period, and descriptive literature should accompany the quotation. 14. The price and the delivery period should be clearly stated in the quotation. 15. If any articles are not up to the prescribed quality or specification it is liable for outright rejection. 16. At the time of dispatch of articles, Delivery Note should be given along with the articles. 17. The items supplied shall carry a minimum of THREE years of comprehensive warranty from the date of acceptance of the equipment. 18. The defects, if any, during the guarantee / warranty period are to be rectified free of charge by arranging free replacement wherever necessary. This includes cost, insurance, freight, custom duty, octroi, local taxes if any and should be borne by the beneficiary or his agent. A clear confirmation should be given for this item. 19. The list of Items is attached as Annexure The firms may quote any single items or whole items separately as the case may be. 20. Failure to supply the item indented within delivery time will result in automatic cancellation of Supply Orders. Such automatic cancellation empowers the Institute to purchase the items from other available sources and to recover the difference between the prices so paid and those payable under the contract. Also failure to comply with the general spirit of the contract will lead to termination of contract and effecting purchases required from outside sources and to recover the loss in such kind of purchase from supplier. 21. In case of failure to supply within the time specified in the Purchase order, a penalty/ld of 0.5% of the total value per week or a part thereof shall be levied subject to a maximum of 7.5% in respect of items which are not supplied. The

4 decision of National Institute of Technology Puducherry shall be final in this regard. 22. The Demonstration of the components/equipments should be provided by the supplier on the basis of requisition. 23. The manual should be provided along with the components/equipments after the purchase of the same. 24. In the last three years, the bidders should have supplied the product/components/equipments to the minimum of two government organization/institution. The copy of the proof is to be enclosed. 25. Purchase Order may be issued to the supplier based on the lowest price of the each item. -Sd/- Date: Registrar (i/c) Accepted the terms & Conditions Name, Sign & seal of the vendor

5 ANNEXURE Procurement of Supply of the Sanitary Napkin Vending Machine and Sanitary Napkin Incinerator NITPY s Specifications S.No. Name of the item Minimum Required specifications 1 Sanitary Napkin Vending Machine Type : Fully Automated, Electronic Model, Programmable, Customizable, Electronic data retrievable Mounting Method : Wall Mounting No. of products Columns : Two Vertical Spiral Product Storage Capacity : Total 78 napkins packed in a pack of 3 s (thus total 26 packs) Construction : Made out of 1.2 mm thick CRC anti corrosive powder coated steel Design : Aesthetically well designed with sleek cabinet Electrical : 230V/ 50Hz/ 5 Amp, All motors and boards operated on DC Vending Mechanism : Vends one products, upon selecting a product and inserting the required coins Coin Acceptance : Fully Electronic Coin Acceptor, Accepts SIX different variants of coins, Accepts multiple coins to reach the desired value, Easily programmable for any new coins in field Programming Feature : Pricingprogrammable in field, Time and date on display programmable Stock out : No stock- lock out provision, if user press the button, and there is no stock then display will show no stock and even if any user puts in money it will be refundable. Customizable : Mechanically Customizable for any product dimension- easily in field Sales data connection: Complete sales data should be collected in Micro- SD card and can be viewed in MS excel on computer.) 2 Sanitary Napkin Pads Absorbency : Not <50 15 ml/min Napkin Length : 235mm +/ - 5mm Napkin width (Including wing) : 150 mm Average Thickness : 7-9 mm

6 3 Sanitary Napkin Incinerator Average Weight : 7-9 gram ph Value of absorbent material : Type : Wall mounted, Auto cut off, Electrically safe, ceramic Insulated Capacity per cycle : 15 to 20 pads per cycle Capacity per day : 135 to 180 pads per day Cycle time : 1 Hr Housing- External : CRCA Steel of 1.2 m thickness Insulation : Thermal Ceramic Sheet with glass wool of 4-5 mm thick Wattage : 1000 WATT Power Saver : AUTO CUT-OFF PROVIDED Residue Ash : Less than 1 GM per cycle Temperature Cut off with LED Display Heater : Ceramic Heater 1000 WATT Flue gas pipe provided : 2 mtrs flexible with clamp Safety MCB provided : Circuit Breaker Date: Sd/- Registrar ( i/c)