International Banking Help

Transcription

1 International Banking Help 1

2 International Banking Help A) ACCOUNT MANAGEMENT Online Statements and Enquiry Functionality This facility will enable you to: Draw online statements, which consist of 65 days of transactional history for CFC and offshore accounts. Perform balance enquiries Perform transaction searches Obtain a certificate of balance Exposure Enquiry 1. Transaction Statement CFC This option generates provisional statement information for CFC accounts. This includes: Account number; Currency; Statement date; Value date; Entry date; Debit/credit code; Reference information; Amount and Running Balance. Transactions may be sorted by any field except Running Balance and the statement may be printed. 2. Transaction Statement Offshore This option generates offshore account statement information including: Opening balance (amount, debit/credit, date); Closing balance (amount, debit/credit, date); Closing available balance (amount, debit/credit, date); Forward available balance (amount, debit/credit, date); Error codes and a description thereof (if applicable) and Statement line information (item date, entry date, debit/credit code, amount, reference information for the account owner, account servicing institution reference information, supplementary details, transaction type code). You may go to a detailed display of individual transactions where the transaction was initiated through the INTERNATIONAL BANKING system and you may also print the statement. 3. Interest Statement CFC This option will provide the latest CFC account interest statement information. This includes: Account number; Currency; Statement date; Debit interest amount; Credit interest amount; Total interest for the month; Adjusted interest for previous months; Interest amount due for current month (sum of months debit and credit interest) and the total interest amount. You may print this statement, however, no sorting functionality is available. 4. Cash Management Statement CFC The cash management statement is effectively a CFC account interest statement for a dummy account being used for notional pooling calculations. This option is only available to selected BEB users that have access to all the accounts over which notional pooling is being performed. 2

3 5. Balance Enquiry This option will display the balance of your selected CFC account for the current day. Future dated debits and credits will not be reflected on a balance enquiry. If you select the print option on the balance screen, a Certificate of Balance will be printed. This specifies the balance and accrued interest as at the given date, displaying the following information: Current date; Account number; Currency; Balance date; Balance amount; Debit/credit indicator and the Interest due amount. 6. Exposure Enquiry This option will allow you to view the amount of funds that are available for making payments over a selected account. Only fully released transactions that have been processed on INTERNATIONAL BANKING system will be reflected. Future dated transactions being stored in the action date diary will not be included. The following information will be displayed: Enquiry date; Facility number; Overdraft limit fir the facility; Intra-day limit; Temporary limit (if any); Account number(s) linked to the facility; ZAR/USD exchange rate; Per currency-exposure amount per day for the next 7 days and currency/usd exchange rate; and Total across currencies-total USD exposure amount per day for the next 7 days, total ZAR exposure per day for the next 7 days and available funds for the next 7 days. B) FUNDS TRANSFER 1. Beneficiaries This facility allows you to: Create new beneficiaries Maintain existing beneficiaries You will need to pre-load all beneficiary information in order to make payments. Create Beneficiary 1. Select INTERNATIONAL BANKING Funds Transfer The following options will appear: Beneficiaries Payments Export Data Currency cut-off Public Holidays 2. Select Beneficiaries The following Options will appear: Create Beneficiary Maintain Beneficiary Single - This option will allow you to maintain a single beneficiary, which you can select by entering the beneficiary code and clicking 3

4 Range - This option will allow you to maintain a range of beneficiaries, which you may select by entering two beneficiary codes as parameters for the range to be maintained and clicking All Beneficiaries - This option will allow you to maintain all of your preloaded beneficiaries by selecting All Beneficiaries and clicking Specific Day Captured Beneficiaries - This option will allow you to maintain beneficiaries that were captured on a specific day, which you can select by entering the date and clicking Beneficiary Status - This option will allow you to maintain the status of your beneficiaries by selecting a status from the Drop-Down box and clicking 2. Payments This facility allows you to: Create payments View payments Create Payment 1. Select INTERNATIONAL BANKING Funds Transfer The following options will appear: Beneficiaries INTERNATIONAL BANKING Payments 2. Select INTERNATIONAL BANKING Payments The following options will appear: CFC Payments Rand Payments Offshore Payments Inter Account Transfers CFC\ZAR OWN Transfers 3. Select CFC Payments The following options will appear: Create New Payment View Payment 4. Select Create New Payment 5. Click on Rand Payments, Offshore Payments and Inter Account Transfers will follow the same procedure as the CFC payments, as explained above. 4

5 View Payment 1. If you select View Payment the following filters will be enabled Deal Number Value Date Finance Amount Finance Currency (Drop-Down Box) Payment Status (Drop-Down Box) 2. Enter the data in any of the above fields (more than one can be filled out). 3. Click on Payment Status Descriptions Validated Addition Validated Change Audit Addition Audit Change Verified Released Part Released Reflects when a payment has been created or imported. Payment can be modified. Reflects when a payment has been unlocked (authorise change). Reflects when a payment has been audited. Payment is in a semi-locked status and has to be unlocked (authorise change) for modifications. Reflects when a payment has been modified and re-audited. Payment is in a semi-locked status and needs to be unlocked for modifications. Reflects when a payment has been locked. Payment needs to be unlocked for modifications. Reflects that a payment has been released for a future value date. Payment has been released and is awaiting another operator to release. Released and Stripped Payment is being processed by the IBC. Cut off Time exceeded Reflects that the payment has failed currency cut off for the finance, destination or the pay away currency and the client will have to select the next best value date Failed Credit Limit Test Payment has been rejected because there is insufficient funds in the CFC account. Payment will remain in a loop and wait for a credit to process. Error Encountered Final Audit to be Downloaded Final Audit to be Downloaded The destination bank has rejected payment because errors were detected on the format of the payment e.g. Invalid swift address, invalid beneficiary account number. Payment has been released to the destination bank and the destination bank has confirmed receipt of payment. Payment has been processed successfully and an audit has been done. 5

6 CFC Transaction Statement Display Screen The CFC Transaction Statement Display screen allows you view the transactions for the account/s you requested. The screen displays the following details: 1. Account Number 2. Currency 3. Statement Date 4. Transaction Details Value Date Entry Date Deal no. DR / CR Reference Information Amount Balance Related Information More Related Information The following Actions can be performed: The Enable Sort button will remove the balance column from the grid area and allow you to sort the data according to the criteria in the other columns. The Disable Sort button will replace the balance column into the grid area, and will no longer allow you to sort the information. The Search button allows you to search for an item according to the selected criterion. The Print button allows you to print selected items within your profile. 6

7 CFC Transaction Enquiry Results The CFC Transaction statement Enquiry Result screen allows you to view the statement of the enquiry you made. The screen displays the following details: 1. Account Number 2. Currency 3. Value Date 4. Entry Date 5. Deal No. 6. Dr / Cr 7. Transaction Reference Number 8. Amount 9. Related Transaction Reference Number 10. Additional Information The following actions can be performed: The Print button allows you to print selected items within your profile. 7

8 CFC Transaction Statement Search The CFC Transaction Statement Search screen allows you to search for a particular statement by inserting certain search criteria. The search criteria are: 1. Transaction Date 2. Value Date 3. Amount 4. Transaction Reference Number 5. Related Transaction Reference Number 6. Debit / Credit. To search for a statement: 1. Input the criteria you want to search on (at least two fields must be completed in order to do a search). 2. Click on the button. 8

9 Inter Account Transaction Statement - Select The CFC Transaction Statement Selection screen allows you to enquire about any CFC transaction account that has been loaded to your profile. To Display CFC Account Statements: 1. Insert the 'FROM'and 'TO'dates which you want displayed in your statement. 2. Select the required Account from the grid area. You can select more than one account by holding down the control key and simultaneously selecting as many accounts as you would like to view. 3. Details per CFC Account include: Branch Number. Account Number. Account Name. Currency. 4. Select the appropriate action button to view your statement. The following actions can be performed: The Display button allows you to view the statement for the account selected. The Search button allows you to search for an item according to the selected criterion. The Transaction Search button takes you to the statement Transaction screen and allows you to search for a particular transaction from the account/s you have selected. 9

10 Offshore Transaction Statement Details The Offshore Transaction Statement Details screen allows you view the transactions for the account you requested. The screen displays the following details: 1. Account Number 2. Statement Number 3. Statement Sequence 4. Currency 5. Statement Date 6. Transaction Details Transaction Date DR / CR Amount Reference Servicing Reference Supplementary Details 7. Forward Balances Details: Balance DR / CR Date 8. Opening Balance Details: Date Balance 9. Closing Balance Details: Date Balance 10. Available Balance Details: Date Balance The following Actions can be performed: The Previous button allows you to view the previous Statement. The Next button allows you to view the next Statement. The Search button allows you to search for an item according to the selected criterion. The Print button allows you to print selected items within your profile. 10

11 Offshore Transaction Statement Enquiry Results The Offshore Transaction statement Enquiry Result screen allows you to view the statement of the enquiry you made. The screen displays the following details: 1. Account Number 2. Currency 3. Statement Number 4. Transaction Date 5. Dr / Cr 6. Amount 7. Reference 8. Servicing Reference The following actions can be performed: The Print button allows you to print selected items within your profile. 11

12 Offshore Transaction Statement Search The Offshore Transaction Statement Search screen allows you to search for a particular statement by inserting certain search criteria. The search criteria are: 1. Transaction Date 2. Statement Number 3. Amount 4. Transaction Reference Number 5. Related Transaction Reference Number 6. Debit / Credit. To search for a statement: 1. Input the criteria you want to search on. 2. Click on the button. 12

13 Offshore Account Selection The Offshore Account Selection screen allows you to do a statement enquiry on any Offshore Account that has been loaded to your profile. To View an Offshore Account Statement: 1. Insert the 'FROM'and 'TO'dates, which you want to display in your statement. 2. Select the required Account from the grid area. 3. Details per CFC Account include: Account Number. Account Name. Currency. 4. Select the appropriate action button to view your statement. The following actions can be performed: The Display button allows you to view the statement for the account selected. The Search button allows you to search for an item according to the selected criterion. The Transaction Search button takes you to the Statement Transaction screen and allows you to search for a particular transaction from the account statement you have selected. 13

14 CFC Account Balance Enquiry The CFC Account Balance Enquiry screen allows you to enquire about any CFC account that has been loaded to your profile. To print CFC Account Enquiries: 1. Select the required Account from the grid area. You can select more than one account by holding down the control key and simultaneously selecting as many account balances as you would like to view. 2. Details per CFC Account include: Branch Number. Account Number. Account Name. Currency. Latest Balance. Exception. 3. Click on the button to print the accounts, which were chosen. The following actions can be performed: The Print button allows you to print selected items within your profile. 14

15 CFC Account Exposure Future Dated Deals The CFC Account Exposure Future Dated Details screen allows you to view the Balances, CFCA deals, and Trade Finance deals for the date you selected. The screen displays the following: 1. Facility Number 2. Exposure Currency 3. Exposure Date 4. Balances (This displays the balance of all the account) 5. CFCA deals (This will display all the CFCA deals which have taken place on the chosen exposure date) 6. Trade Finance deals (This will display all the Trade Finance deals which have taken place on the chosen exposure date) To print CFC Future Dated Details: 1. Select the required Account from the Balances grid area. 2. Details per CFC Account include: Branch Number. Account Number. Account Name. Account Balance. 3. Click on the button to print the accounts, which were chosen. The following actions can be performed: The Print button allows you to print selected items within your profile. 15

16 CFC Account Exposure Enquiry - Select The CFC Account Exposure Enquiry Selection screen allows you to enquire on the exposure of any CFC account that has been loaded to your profile. To view CFC Exposure Enquiries: 1. Select the required Account from the grid area. 2. Details per CFC Account include: Branch Number. Account Number. Account Name. Currency. Facility Number 3. Click on the button to view the account, which was chosen. The following actions can be performed: The View button allows you to view the selected account details within your profile. 16

17 CFC Account Exposure - View The CFC Account Exposure View screen allows you to view the exposure of the CFC account you chose in the enquiry screen. To screen displays the following: 1. Enquiry Date ZAR/USD Rate Facility Number Facility Limit 2. Exposure per currency (this is the exposure of the currency for today and the next 6 working days) 3. Totals (this allows you to view the total exposure in ZAR, USD and Available Funds for the chosen account for today and the next 6 working days) The following actions can be performed: The Details button allows you to view specific details of the date you have chosen. The Print button allows you to print selected items within your profile. 17

18 Cash Management Interest Statement Selection The Cash Management Interest Statement Selection screen allows you to enquire about the interest on any Cash Management account that has been loaded to your profile. The screen displays the following: 1. Branch Number 2. Account Number 3. Account Name 4. Currency To view an Interest Statement: 1. Select the required Account from the selection in the grid area on your screen. 2. Click on the button The following actions can be performed: The Display button displays the statement for the account/s, which you have selected. The Search button allows you to search for an item according to the selected criterion. 18

19 CFC Interest Statement Display The CFC Interest Statement Display screen allows you to view the Interest details of the account you selected. The screen displays the following: 1. Account Number 2. Currency 3. Statement Date 4. Statement Details: Value Date Balance Interest Rate. 5. Credit Interest 6. Debit Interest 7. Interest Due - Current Month 8. Adjusted Interest - Previous Month 9. Total Interest Due NOTE: To view Interest Details from other months. Click on 'Previous Month'and 'Next Month' The following actions can be performed: The Print button allows you to print selected items within your profile. The Search button allows you to search for an item according to the selected criterion. 19

20 CFC Interest Statement Selection The CFC Interest Statement Selection screen allows you to enquire about the interest on any CFC account that has been loaded to your profile. The screen displays the following: 1. Branch Number 2. Account Number 3. Account Name 4. Currency To view an Interest Statement: 1. Select the required Account from the selection in the grid area on your screen. 2. Click on the button The following actions can be performed: The Display button displays the interest statement for the account/s, which you have selected. The Search button allows you to search for an item according to the selected criterion. 20

21 Beneficiary Details Create The Beneficiary Details - Create screen allows you to add a new beneficiary profile to your list of beneficiaries. To create a beneficiary: 4. Enter the Beneficiary Details: Code - Short code to identify beneficiary; Account No. - Of the beneficiary; Name - Of the beneficiary; Address - Physical Address of the beneficiary; Bankers Name - Beneficiary bankers name; Bankers Branch - Beneficiary bankers branch; Bankers Address - Beneficiary bankers address; Residential Status - the drop down arrow when clicked will display selection; Country - Where the beneficiary resides; Geographical Area - the drop down arrow when clicked will display selection; Fax No. - Of the beneficiary; Item Currency - This is the currency that the beneficiary must be paid in; Item limit - This is the maximum amount the beneficiary can be paid per transaction; Destination Address - This is the SWIFT address where the funds will be placed. 5. Select the Bankers: Bankers Account, or Sort Code 6. Select who will incur the charges: Own - All transaction charges to be borne by the ordering customer OR Share - Transaction charges on the Sender's side are to be borne by the ordering customer, transaction charges on the Receiver's side are to be borne by the beneficiary customer. 7. Click on the button to complete creation of Beneficiary Details and return to the Beneficiary Details - Selection screen, OR you can Verify and Audit the Beneficiary within this screen. 8. To add another beneficiary while you are in the Create Screen click on and the screen will refresh and allow you to capture another Beneficiary. The following actions can be performed: The New button refreshes the screen, and allows you to capture another Beneficiary. The Audit button allows you to print the Beneficiary details. The Verify button allows you to "Lock" a Beneficiaries details. 21

22 Beneficiary Details Display The Beneficiary Details - Display screen allows you to view all the details of your beneficiaries. No changes can be made to any fields on the screen, and no actions can be performed on this screen. 22

23 Beneficiary Details Modify The Beneficiary Details - Modify screen allows you to make changes to the details of the Beneficiary you have chosen. To modify a beneficiary: 1. Modify the Beneficiary Details: Code, Account No., Name, Address, Bankers Name, Bankers Branch, Bankers Address, Residential Status, Geographical Area, Fax No., Item Currency, Item limit, Destination Address, 2. Modify the Bankers Details: Bankers Account, or Sort Code 3. Modify the charges details: Beneficiary, or Own 4. Click on the button to complete the modification of Beneficiary Details and return to the Beneficiary Details - Selection screen. 23

24 Beneficiary Details Selection The Beneficiary Details - Selection screen allows you to: Create a new beneficiary. Maintain an existing beneficiary. - Single: A beneficiary code needs to be inserted to display the requested beneficiary. - Range: Beneficiary codes need to be inserted to display the requested beneficiaries. - All: This displays all the beneficiaries. - Specific Day Captured Beneficiaries: Insert a date in the 'FROM'and 'TO'boxes. This will display the captured beneficiaries for the date selected. - Beneficiary Status: Select the status of the beneficiaries you want by clicking on the drop down arrow, e.g. validated addition, audit change. Refer to the table below to view Beneficiary Status. Follow these steps to proceed: 9. Click on the radio button to select the required option. 10. Click on the button, Status Descriptions Status Preliminary Validation Addition Validation Addition Preliminary Audited Addition Audited Addition Preliminary Validated Change Validation Change Preliminary Verified Verified Preliminary Audit Change Audit Change Explanation This reflects when a beneficiary has been created or imported by the client but not the Bank. This reflects when a beneficiary has been created or imported. This reflects when a beneficiary has been audited by the client but not the Bank. This reflects when a beneficiary has been audited by the Bank. This reflects when a beneficiary has been authorised to change by the client but not the Bank, and after the change has been made. This reflects when a beneficiary has been authorised to change by the Bank, and after the change has been made. This reflects when a beneficiary has been "locked" by the client but not the Bank. This reflects when a beneficiary has been "locked" by the Bank. This reflects when a beneficiary has been modified and re-audited by the client but not the Bank. This reflects when a beneficiary has been modified and re-audited by the Bank. 24

25 Beneficiary Details Status The Beneficiary Details screen allows all the captured Beneficiary details to be displayed. The Action buttons allow a selection for further actions. This screen displays the following information: 1. A range of beneficiaries if a range of codes were inserted. Or 2. All beneficiaries if the 'All'option was selected. Or 3. A range of beneficiaries captured over a specified period. Or 4. All the beneficiaries, which displayed a selected status. 5. Details for each beneficiary, including: Beneficiary Code, Beneficiary Name, Beneficiary Bankers Account, Status, Beneficiary Limit, Beneficiary Limit Currency. The following actions can be performed: The display button displays all the information pertaining to the particular Beneficiary you chose to display. The Search button allows you to search for an item according to the selected criterion. The Print button allows you to print selected Beneficiary details. The Create button allows you to create a new Beneficiary. The Modify button allows you to make changes to a preloaded Beneficiary. The Delete button allows you to delete a Beneficiary. The Authorise Change button allows you to "unlock" a Beneficiary so that changes can be made. 25

26 The Audit button allows you to print the audit report so that the Beneficiary details can be audited. The Verify button allows you to "lock" a Beneficiaries details. 26

27 CFC Payments - Create The CFC Payments - Create screen allows you to create a payment to a pre-loaded Beneficiary. This screen displays the following information: 1. Details of the From Account displayed in the Payment Details grid area. 2. Details of the Beneficiary displayed in the Beneficiary Details grid area. To create a new payment: 1. Capture the value date for your deal. 2. Capture the Statement Reference, and select the Finance Currency. 3. Click on the button and select the account you want to pay out of. Details of the Account you choose will be inserted in the 'Payment Details grid'. 4. Click on the button. A screen will pop up allowing you to select one of three options: 'Single, Range or All' Single = Insert the beneficiaries code Range = Insert beneficiaries codes FROM and TO All = This will display the full list of all your beneficiaries. Select an option and click on If Range or All were selected, select the beneficiary from the list displayed and click on 5. Details of the beneficiary you chose will be inserted in the 'Beneficiary Details Grid'. 6. Capture the Payment Details 7. Insert the SPOT Cover number, FORWARD Cover Number or enter information in the Exchange Rate Information field. 8. Insert information in Exchange Rate Information field if: - There is more than one contract number; - If the contract is with another bank; or - If there is no Spot or Forward cover 9. After all the relevant details have been captured, click on the BOP Category Button. 10. A pop up screen will be displayed. 11. In Balance of Payment 1 Grid select a category code from a drop down list. The category code represents the reason for your payment. 12. The system will auto-populate BOP Category 901 and insert NOT REPORTABLE into the Reason Information field for NOT REPORTABLE transactions. 13. Enter an amount. 14. If the amount exceeds the categories limit, insert an Exchange Control Reference number and an Authorised Dealer Code. The Authorised Dealer Code is the code of the financial institution that authorised the reference number. 15. Select a Location Country from the drop down list. This is the country from where goods or services were received 16. If category Loan is selected you must click on the loan button at the bottom of the screen and capture the additional information required: - Loan Reference Number - Currency Code of Denomination 17. If category Other is selected you must click on the Reason information button at the bottom of the screen and capture a full description of your payment. 27

28 18. Balance of Payment grids 2 and 3 may be entered if the amount that you are paying to the beneficiary is a sum of individual payments. The amount must be split up if these individual payments are for different reasons e.g. Import and Freight 19. Once all required information has been captured click 20. This will take you back to the original screen. 21. Click OK on the Create Screen 22. Select the beneficiary type from the Beneficiary Type grid. 23. If Individual is selected-please complete the beneficiary's Name and Surname details 24. If Entity is selected-the system will populate the beneficiary name from the beneficiary profile. 25. Click on the OK button so that the transaction is added successfully 26. Click on the button to Audit the Payment and then click on the button to Verify Payment. 27. If changes need to be made to the payment after is has been Verified, click on the button and you will be able to modify the payment. 28. Once you are satisfied with all details on your payment click on the button. This will release the payment for processing. Please note that once the payment is released it cannot be changed. The following actions can be performed: The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" payments details. The Release button allows you to release a captured / verified payment. The Cancel button allows you to cancel the whole payment deal 28

29 CFC Payments - Display The Payments - Display screen allows you to view all the details of a payment. This screen only displays the payment information: No changes can be made to any fields on the screen. The following actions can be performed depending on the status of the payment: The Modify button takes you to the modify screen to allow changes to be made. The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a payments detail. The Release button allows you to release a captured / verified payment. 29

30 CFC Payments - Modify The Payments - Modify screen allows you to make changes to a captured payment. This screen displays the following information: 1. Details of the From Account displayed in the Payment Details grid area. 2. Details of the Beneficiary displayed in the Beneficiary Details grid area. To modify a payment: 1. To modify From Account Details you can either: make changes to the highlighted fields, or change account details by clicking on the button. 2. To modify Beneficiary Details you can either: make changes to the highlighted fields, or change account details by clicking the 3. After all the relevant details have been modified click on the button to audit the payment, and click verify the payment. button. on the button to 4. If changes need to be made to the payment after it has been verified click on the button and you will be able to modify the payment. 5. To release a payment, click on the button, (Note: A payment cannot be released unless it is verified). The following actions can be performed: The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" payments details. The Release button allows you to release a captured / verified payment. 30

31 CFC Payments - Selection The Payments - Selection screen allows you to: Create New Payment - this will take you to the Payments Create screen to allow payments to be captured. View Payments - this will allow the selected criteria to be inserted. Enter either the Deal number, or Value date and/or Finance Amount and/or Finance Currency and/or Payment Status. Follow these steps to proceed: 1. Click on the radio button to select the required option. 2. Click on the button. Payment Status Descriptions Validated Addition Validated Change Audit Addition Audit Change Verified Released Part Released Reflects when a payment has been created or imported. Payment can be modified. Reflects when a payment has been unlocked (authorise change). Reflects when a payment has been audited. Payment is in a semi-locked status and has to be unlocked (authorise change) for modifications. Reflects when a payment has been modified and re-audited. Payment is in a semi-locked status and needs to be unlocked for modifications. Reflects when a payment has been locked. Payment needs to be unlocked for modifications. Reflects that a payment has been released for a future value date. Payment has been released and is awaiting another operator to release. Released and Stripped Payment is being processed by the IBC. Cut off Time exceeded Reflects that the payment has failed currency cut off for the finance, destination or the pay away currency and the client will have to select the next best value date Failed Credit Limit Test Payment has been rejected because there are insufficient funds in the CFC account. Payment will remain in a loop and wait for a credit to process. Error Encounted Final Audit to be Downloaded Final Audit to be Downloaded Payment has been rejected by the destination bank because errors were detected on the format of the payment e.g. Invalid swift address, invalid beneficiary account number. Payment has been released to the destination bank and the destination bank has confirmed receipt of payment. Payment has been processed successfully and an audit has been done. 31

32 CFC Payments - Status The CFC Payments - Status screen allows you to view payments, which have been created. Certain actions may be performed on these payments, depending on their status. This screen displays the following information: 1. A list of existing payments, which have been captured on the system. 2. Details of each payment, including: Value Date; Deal Number; Statement Reference; Status; Branch Number; CFC Account; Finance Currency; Finance Amount; Payee Currency; and Payee Amount To view further information on a payment: 1. Click on the row in which the required payment is displayed to select that payment. 2. Click on the required action button. The following actions can be performed: The Search button allows you to search for an item according to the selected criterion. The Create button allows you to create a new payment. The Modify button allows you to make changes to a preloaded payment. The Delete button allows you to delete a payment. The Display button takes you to the Payments - Display screen. The Authorise Change button allows you to "unlock" a payment to make changes. 32

33 The Audit button allows you to print an audit of what has been captured (interim) or released (final). The Verify button allows you to "lock " a payment. The Release button allows you to release a captured / verified payment. 33

34 ZAR Payments - Create The ZAR Payments - Create screen allows you to create a payment to a pre-loaded Beneficiary. This screen displays the following information: 1. Details of the From Account displayed in the Payment Details grid area. 2. Details of the Beneficiary displayed in the Beneficiary Details grid area. To create a new payment: 1. Capture the value date for your deal. 2. Click on the button and select the account you want to pay out of. Details of the Account you choose will be inserted in the 'Payment Details grid'. 3. Click on the button. A screen will pop up allowing you to select one of three options: 'Single, Range or All' Single = Insert the beneficiaries code Range = Insert beneficiaries codes FROM and TO All = This will display the beneficiaries. full list of all your Select an option and click on If Range or All were selected, select the beneficiary from the list displayed and click on 4. Details of the beneficiary you chose will be inserted in the 'Beneficiary Details Grid'. 5. Capture the Payment Details 6. Insert the SPOT Cover number, FORWARD Cover Number or enter information in the Exchange Rate Information field. 7. Insert information in Exchange Rate Information field if: - There is more than one contract number; - If the contract is with another bank; or - If there is no Spot or Forward cover 8. After all the relevant details have been captured, click on the BOP Category Button. 9. A pop up screen will be displayed. 10. In Balance of Payment 1 Grid select a category code from a drop down list. The category code represents the reason for your payment. 11. The system will auto-populate BOP Category 901 and insert NOT REPORTABLE into the Reason Information field for NOT REPORTABLE transactions. 12. Enter an amount. 13. If the amount exceeds the categories limit, insert an Exchange Control Reference number and an Authorised Dealer Code. The Authorised Dealer Code is the code of the financial institution that authorised the reference number. 14. Select a Location Country from the drop down list. This is the country from where goods or services were received 15. If category Loan is selected you must click on the loan button at the bottom of the screen and capture the additional information required: - Loan Reference Number - Currency Code of Denomination 34

35 16. If category Other is selected you must click on the Reason information button at the bottom of the screen and capture a full description of your payment. 17. Balance of Payment grids 2 and 3 may be entered if the amount that you are paying to the beneficiary is a sum of individual payments. The amount must be split up if these individual payments are for different reasons e.g. Import and Freight 18. Once all required information has been captured click 19. This will take you back to the original screen. 20. Click OK on the Create Screen. 21. Select the beneficiary type from the Beneficiary Type grid. 22. If Individual is selected-please complete the beneficiary's Name and Surname details. 29. If Entity is selected-the system will populate the beneficiary name from the beneficiary profile. 23. Click on the so that the transaction is added successfully. 24. Click on the AUDIT button to Audit the Payment and then click on the VERIFY button to Verify Payment. 25. If changes need to be made to the payment after is has been Verified, click on the button and you will be able to modify the payment. 26. Once you are satisfied with all details on your payment click on the button. This will release the payment for processing. Please note that once the payment is released it cannot be changed. The following actions can be performed: The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a payments detail. The Release button allows you to release a captured / verified payment. The Cancel button allows you to cancel the whole payment deal 35

36 ZAR Payments - Display The ZAR Payments - Display screen allows you to view all the details of a payment. This screen only displays the payment information: No changes can be made to any fields on the screen. The following actions can be performed depending on the status of the payment: The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Modify button takes you to the modify screen to allow you to make changes. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a payments detail. The Release button allows you to release a captured / verified payment. 36

37 ZAR Payments - Modify The ZAR Payments - Modify screen allows you to make changes to a captured payment. This screen displays the following information: 1. Details of the From Account displayed in the Payment Details grid area. 2. Details of the Beneficiary displayed in the Beneficiary Details grid area. To modify a payment: 1. To modify From Account Details you can either: make changes to the highlighted fields, or change account details by clicking on the button. 2. To modify Beneficiary Details you can either: make changes to the highlighted fields, or change account details by clicking button. 3. After all the relevant details have been modified click on the button to audit the payment, and click on the button to verify the payment. 4. If changes need to be made to the payment after it has been verified click on the button and you will be able to modify the payment. 5. To release a payment, click on the button, (Note: a payment cannot be released unless it is verified). The following actions can be performed: The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a payments detail. The Release button allows you to release a captured / verified payment. 37

38 ZAR Payments - Selection The Payments - Selection screen allows you to: Create New Payment - this will take you to the ZAR Payments - create screen to allow payments to be captured. View Payment - this will allow the selected criteria to be inserted. Enter either the Transaction number, or Value Date and/or ZAR Amount and/or Payment Status and/or Pay-away Currency and/or Pay-away Amount. Follow these steps to proceed: 1. Click on the radio button to select the required option. 2. Click on the button. 38

39 ZAR Payments - Status The ZAR Payments - Status screen allows you to view payments, which have been created. Certain actions may be performed on these payments, depending on their status. This screen displays the following information: 1. A list of existing payments, which have been captured on the system. 2. Details of each payment, including: Value Date Deal Number Status Branch Number CFC Account Finance Currency Finance Amount Payee Currency and Payee Amount To view further information on a batch: 1. Click on the row in which the required payment is displayed to select that payment. 2. Click on the required action button. The following actions can be performed: The Search button allows you to search for an item according to the selected criterion. The Create button allows you to create a new payment. The Modify button allows you to make changes to a preloaded payment. The Delete button allows you to delete a payment. The Display button takes you to the Payments - Display screen. The Authorise Change button allows you to "unlock" a payment to make changes. The Audit button allows you to print an audit of what has been captured (interim) or released (final). The Verify button allows you to "lock " a payment's details. 39

40 The Release button allows you to release a captured / verified payment. 40

41 Inter Account Transfers - Create The Transfers - Create screen allows you to create a transfer between currency accounts. This screen displays the following information: 1. Transfer Details Deal Number Capture Date Value Date Statement Reference 2. From Account Details Click on the to pay button to enter the account you want out of. Enter the currency amount. 3. To Account Details Click on the to pay button to enter the account you want funds to. Enter the currency amount. 4. Cover Details Enter either the Spot cover or Forward cover. This field expects a 9-digit reference number. The following actions can be performed: The Authorise Change button allows you to "unlock" a transfer so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a transfer s detail. The Release button allows you to release a captured / verified transfer. 41

42 Inter Account Transfers - Display The Transfers - Display screen allows you to view all the details of a transfer. This screen only displays the transfer information: No changes can be made to any fields on the screen. The following actions can be performed: The Authorise Change button allows you to "unlock" a transfer so that changes can be made. The Modify button takes you to the modify screen to allow you to make changes. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a transfer s detail. The Release button allows you to release a captured / verified transfer. 42

43 Inter Account Transfers - Modify The Transfers - Modify screen allows you to make changes to a captured transfer. To modify a transfer: 1. Modify Transfer Details. 2. To modify From Account Details you can either: make changes to the highlighted fields, or change account details by clicking on the button. 3. To modify To Account Details you can either: make changes to the highlighted fields, or change account details by clicking on the button. 4. Modify Cover Details. 5. After all the relevant details have been modified click on the button to audit the transfer, and click on the button to verify the transfer. 6. If changes need to be made to the transfer after it has been verified click on the button and you will be able to modify the transfer. 7. To release a transfer, click on the button. The following actions can be performed: The Authorise Change button allows you to "unlock" a transfer so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a transfer s detail. The Release button allows you to release a captured / verified transfer. 43

44 Inter Account Transfers - Selection The Inter Account Transfers - Selection screen allows you to: Create Transfer - this will take you to the transfers create screen to allow a transfer to be captured. View Transfer - this will allow the selected criteria to be inserted. Enter either the Deal number, or Value Date and/or Finance Amount and/or Finance Currency and/or Transfer Status. Follow these steps to proceed: 1. Click on the radio button to select the required option. 2. Click on the button. 44

45 Inter Account Transfers - Status The Transfer - Status screen allows you to view Transfers, which have been created. Actions may be performed on these Transfers. This screen displays the following information: 1. A list of existing transfers which have been captured on the system. 2. Details of each transfer, including: Value Date. Deal Number. Statement Reference. Status. Branch Number. Account Number. Currency. Amount. To view further information on a transfer: 1. Click on the row in which the required transfer is displayed to select that transfer. 2. Click on the required action button. The following actions can be performed: The Search button allows you to search for an item according to the selected criterion. The Create button allows you to create a new transfer. The Modify button allows you to make changes to a preloaded transfer. The Delete button allows you to delete a transfer. The Display button takes you to the Transfers - Display screen. The Authorise Change button allows you to "unlock" a transfer to make changes. The Audit button allows you to print an audit of what has been captured (interim) or released (final). 45

46 The Verify button allows you to "lock " a transfer s detail. The Release button allows you to release a captured / verified transfer. 46

47 Offshore Payments - Create The Offshore Payments - Create screen allows you to create a payment to a pre-loaded Beneficiary. This screen displays the following information: 1. Details of the From Account displayed in the Payment Details grid area. 2. Details of the Beneficiary displayed in the Beneficiary Details grid area. To create a new payment: 1. Click on the button and select the account you want to pay out of. Details of the Account you choose will be inserted in the Payment Details grid area. 2. Insert the Value Date, Payment Reference, and choose the Account Currency (click on the drop down arrow to select the account currency), and Amount. 3. Click on the button and select the beneficiary you want to pay. Details of the Beneficiary you choose will be inserted in the Beneficiary Details grid area. 4. Insert the Payment Details, Instruction Code (Click on the drop down arrow to select the account currency. Scroll down to view the Instruction Code explanations.), and Amount. 5. The Forex Deal Reference and Exchange Rate should be completed for cross currency payments. 6. Click on the button to select the account which charges should be made to. 7. Click on the button and insert regulatory information. 8. After all the relevant details have been captured click on the button to Verify the Payment, and click on the button to Audit the Payment. 9. If changes need to be made to the payment after it has been verified click on the and you will be able to modify the payment. 10. To release a payment, click on the button, (Note: a payment cannot be released unless it has been verified). CHQB CORT INTC This transaction contains a request that the beneficiary be paid via issuance of a cheque. This transaction contains a payment that is made in settlement of trade, e.g. foreign exchange deal, securities transaction. This transaction contains an intra-company payment, i.e. a payment between two companies belonging to the same group. 47

48 NETS RTGS URGP PHON REPA OTHR The following actions can be performed: This transaction contains a payment that should be settled via a net settlement system, if available. This transaction contains a payment that should be settled via a real time gross settlement system, if available. This transaction contains a time sensitive payment, which should be executed promptly. This transaction requires the beneficiary to be contacted by telephone and should be followed by the appropriate telephone number, which is inserted in the 'Instruction Text' field. Payment has a related e-payments reference. Used for bilaterally agreed codes/information. The actual bilateral code/information needs to be specified in the Instruction Text field. The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a payments detail. The Release button allows you to release a captured / verified batch. 48

49 Offshore Payments - Display The Offshore Payments - Display screen allows you to view all the details of a payment. This screen only displays the payment information: No changes can be made to any fields on the screen. The following actions can be performed depending on the status of the payment: The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Modify button takes you to the modify screen to allow changes to be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a payments detail. The Release button allows you to release a captured / verified payment. 49

50 Offshore Payments - Modify The Offshore Payments - Modify screen allows you to make changes to a captured payment. This screen displays the following information: 1. Details of the From Account displayed in the Payment Details grid area. 2. Details of the Beneficiary displayed in the Beneficiary Details grid area. To modify a payment: 1. To modify From Account Details you can either: make changes to the highlighted fields, or change account details by clicking on the button. 2. To modify Beneficiary Details you can either: make changes to the highlighted fields, or change account details by clicking button. 3. After all the relevant details have been modified click on the button to audit the payment, and click on the button to verify the payment. 4. If changes need to be made to the payment after it has been verified click on the button and you will be able to modify the payment. 5. To release a payment, click on the button, (Note: a payment cannot be released unless it has been verified). The following actions can be performed: The Authorise Change button allows you to "unlock" a payment so that changes can be made. The Audit button allows you to print an Audit of what has been captured. The Verify button allows you to "Lock" a payments detail. The Release button allows you to release a captured / verified payment. 50

51 Offshore Payments - Selection The Offshore Account Payment - Selection screen allows you to: Create Payment - this will take you to the payments create screen to allow payments to be captured. View Payment - this will allow the selected criteria to be inserted. Enter the Transaction No, or Value date and/or Finance Amount and/or Finance Currency and/or Payment Status. Follow these steps to proceed: 1. Click on the radio button to select the required option. 2. Click on the button. 51

52 Offshore Payments - Status The Offshore Payments - Status screen allows you to view payments, which have been created. Actions may be performed on these payments. This screen displays the following information: 1. A list of existing payments, which have been captured on the system. 2. Details of each payment, including: Value Date Transaction No. Payment Reference. Status. Offshore Account. Currency. Amount. To view further information on a payment: 1. Click on the row in which the required payment is displayed to select that payment. 2. Click on the required action button. The following actions can be performed on a payment: The Request Cancellation button allows you to cancel a payment. This cancellation is not guaranteed because the transaction may already have occurred. The Search button allows you to search for an item according to the selected criterion. The Create button allows you to create a new payment. The Modify button allows you to make changes to a preloaded payment. The Delete button allows you to delete a payment. The Display button takes you to the Payments - Display screen. The Authorise Change button allows you to "unlock" a payment to make changes. 52

53 The Audit Report button allows you to print an audit of what has been captured (interim) or released (final). The Verify button allows you to "lock " a payment's details. The Release button allows you to release a captured / verified payment. 53

54 CFC\ZAR OWN TRANSFER-Create "!# $% &% ' ( ) *,+ ' -. & /( 0 "! 12 3 $ 4# 56% 0!" ' 8 * % 0 %& 4 8 % 98* :; :<=* 8 * > 0 "! 1. Capture the value date for your deal. Value date can be today, tomorrow or spot. Public holidays and weekend dates are not allowed. 2. Capture the Statement Reference, and select the From Currency\To Currency. 3. Select the account you want to debit by clicking on the From Account list button and the account that should be credited by clicking on the To Account list button. 4. If the payment is less than R , the user does not have to complete cover details i.e. insert a value in the Cover field/exchange Rate information field. 5. Insert the SPOT Cover number/forward Cover Number in the COVER NUMBER field or enter information in the Exchange Rate Information field. 6. Information to be inserted in the Exchange Rate Information field: - There is more than one contract number; - If there is no Spot or Forward cover 7. BOP Category selected should be dependent on the type of transfer being performed. Select the BOP Category button - A pop up screen will be displayed. In Balance of Payment 1 Grid select a category code from a drop down list. The category code represents the reason for your payment. 8. The system will auto-populate BOP Category 901 and insert NOT REPORTABLE into the Reason Information field for NOT REPORTABLE transactions. 9. Enter an amount. 10. If the amount exceeds the categories limit, insert an Exchange Control Reference number and an Authorised Dealer Code. The Authorised Dealer Code is the code of the financial institution that authorised the reference number. Note that only Balance of Payment 1 grid may be captured if an Exchange Control Reference and Authorised Dealer needs to be captured. 11. If a category s limit is not exceeded (i.e. Exchange Control Reference number and Authorised Dealer Code not entered) Balance of Payment Grids 1,2 and 3 will be available. 12. Select a Location Country from the drop down list. This is the country from where goods or services were received. 13. If category Loan is selected you must click on the loan button at the bottom of the screen and capture the additional information required: 54

55 - Loan Reference Number - Currency Code of Denomination 14. If category Other is selected you must click on the Reason information button at the bottom of the screen and capture a full description of your payment. 15. Balance of Payment grids 2 and 3 may be entered if the amount that you are paying to the beneficiary is a sum of individual payments. The amount must be split up if these individual payments are for different reasons e.g. Import and Freight. Once all required information has been captured click OK. 16. Click on the Audit button to Audit the Payment and then click on the Verify button to Verify Payment. 17. If changes need to be made to the payment after is has been Verified, click on the Authorise Change button and you will be able to modify the payment. 18. Once you are satisfied with all details on the transaction click on the Release button. This will release the payment for processing. 55

56 CFC\ZAR OWN TRANSFER- Modify To modify a transfer: Select a transaction that is available for modification and click on the MODIFY action button. The following fields can be modified: Value date, Statement Reference, From account, To account, Cover details, currencies, Exchange rate information, BOP details and amount, IBC processing centre. Once the modification is complete audit, verify and release the transaction. CFC\ZAR OWN TRANSFER -Status Validated Addition Validated Change Audit Addition Audit Change Verified Released Part Released Reflects when a payment has been created. Payment can be modified. Reflects when a payment has been unlocked (authorise change). Reflects when a payment has been audited. Payment is in a semi-locked status and has to be unlocked (authorise change) for modifications. Reflects when a payment has been modified and re-audited. Payment is in a semi-locked status and needs to be unlocked for modifications. Reflects when a payment has been locked. Payment needs to be unlocked for modifications. Reflects that a payment has been released for a future value date. Payment has been released and is awaiting another operator to release. Released and Stripped Payment is being processed by the IBC. Cut off Time exceeded Reflects that the payment has failed currency cut off for the finance, destination or the pay away currency and the client will have to select the next best value date Failed Credit Limit Test Payment has been rejected because there is an insufficient fund in the CFC account. Payment will remain in a loop and wait for a credit to process. 56

57 Error Encounted Final Audit to be Downloaded Final Audit to be Downloaded The destination bank has rejected payment because errors were detected on the format of the payment e.g. Invalid swift address, invalid beneficiary account number. Payment has been released to the destination bank and the destination bank has confirmed receipt of payment. Payment has been processed successfully and an audit has been done. Busy Processing Payment is being processed by the IBC. Awaiting Document Sighting Payment is awaiting documents to be sighted by the IBC. IBC Cover IBC to insert SPOT cover or delivery number and process deal. Error on Retail Forex Payment failed certain validation and rejected by the IBC. 57

58 CFC\ZAR OWN TRANSFER-Display The Transfer - Status screen allows you to view Transfers that have been created. Actions may be performed on these Transfers. This screen displays the following information: A list of existing transfers which have been captured on the system. Details of each transfer, including: Value Date, Deal Number, Statement Reference, Status Code, Status, From Branch, From Account number, From Finance Currency, From Amount, To Currency, To Amount 58

59 Account Management - Process Flow This facility enables you to: Draw online statements Perform balance enquiries Perform transactional search Obtain a certificate of balance 59

60 Beneficiary Create - Process Flow This facility enables you to Create New Beneficiaries. Beneficiary details must be preloaded in order to enable payments. 60

61 Beneficiary Maintenance - Process Flow This facility enables you to Maintain Existing Beneficiaries Beneficiary details must be preloaded in order to enable payments. 61

62 Payments Create - Process Flow This facility enables you to Create Payments. The same procedure described above can be followed for Rand Payments, Offshore Payments and Inter Account Transfers. Please note: None of the filters are Mandatory. 62

63 Payments View - Process Flow This facility enables you to View Payments. The same procedure described above can be followed for Rand Payments, Offshore Payments and Inter Account Transfers. Please note: None of the filters are Mandatory 63

64 Audit Batch -Process Flow 64

65 Additional Information: The Audit Batch function is available for CFC and Rand Payments: Select a batch from the Rand Batch or CFC Batch Selection screen. Click on the Audit Button There are two options available on the Print Format pop-up screen: Summarised or Detailed If the Summarised option is selected -The user can choose Print All Transactions (Print two Summarised Audit reports per page) or Print One Transaction per page (Print one Detailed Audit report per page). If the Detailed option is selected- the user has only the Print One Transaction per page option available. Click on the OK button to print the Audit report. 65