Spring. Convention. and Trade Show W. Capitol Ave, Suite 180 Little Rock, AR Phone: Fax:

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1 April 24-26, 2018 Spring Convention and Trade Show 1401 W. Capitol Ave, Suite 180 Little Rock, AR Phone: Fax: Vendor Packet 1

2 Enclosures: Exhibitor s Agenda & Information Rules & Regulations Booth Contract Floor Plan Sponsorship & Associate Membership Information Hot Springs Convention Center Electric, Phone & Plumbing Order Form Order Forms Thank you for your interest in the AHCA / AALA Trade Show. Our Association represents more than 90% of all long term care facilities in Arkansas. This is the largest annual event for long term care professionals in the state. Exhibitor booths have notoriously sold out in years past! This year s theme is 80s! We encourage vendors to use your imagination in planning both your attire and booth decorations to reflect the 80s theme. FAQ s: Who attends this meeting? Management and Staff of Arkansas Skilled Nursing Facilities, Assisted Living Communities, ICF/ MRs, and Residential Care Facilities. In 2017, we hosted more than 1,000 attendees and vendors combined. How is booth placement determined? Sponsors and Associate Members have first choice. Booth placement is prioritized in the following order: Diamond, Platinum, Gold, Silver, Bronze, Copper, Associate Members, and Non- Member vendors. For more information, please contact Cat Hamilton, Director of Member Services. Phone: (501) or (870) chamilton@arhealthcare.com Information is also available at Exhibitor s Agenda & Information Exhibit Hall: Theme: Hot Springs Convention Center It s an 80s Party Don t Stop Believin in Quality Care Set Up: Monday, April 23th 11:00 a.m. 5:00 p.m. Tuesday, April 24th 7:00 a.m. 11:00 a.m. State Queen Pageant: Tuesday, April 24th 11:30 a.m. 1:00 p.m. This event will be held during lunch in Horner Hall. Vendors are encouraged to attend! Sponsors may attend at no additional cost. Associate Members and Non-Member vendors may purchase pageant tickets for $50 apiece. Exhibit Hours: Tuesday, April 24th 2:00 p.m. 5:00 p.m. Wednesday, April 25th 10:00 a.m. 2:00 p.m. Move Out: Wednesday, April 25th 2:00 p.m. 5:00 p.m. Booths may not be dismantled prior to the closing of the show. 2

3 Rules & Regulations Please Read All Exhibit Rules & Regulations Contract for Space: Booth reservations will be confirmed only upon receipt of payment. Exhibitors agree to submit full payment with Trade Show Booth Contract. No cancellation of space contract will be accepted or refunds made after April 1, Exhibitors agree to abide by all requirements, restrictions, and obligations explained in the promotional material. It is understood that all requests to exhibit are subject to the approval of AHCA. Exhibitors agree to release, defend and hold harmless AHCA and their agents and employees from and against any and all losses, cost, damages, liability, or expenses (including any attorney s fees) arising out of or resulting from any accident, bodily injury, property loss, or damage / potential damage of the occurrences to any person or persons including the exhibitor s use and occupancy of the exhibit area at the Hot Springs Convention Center or any part thereof. Installation and Dismantling: Exhibitors who do not occupy their booths as of 11:00 a.m. on the first show date, Tuesday, April 24, 2018, will forfeit their right to exhibit and will not be eligible for a refund. Booths may not be dismantled prior to the closing of the show on Wednesday, April 25, Price of Booth: See Trade Show Booth Contract on page 4. Booths: See Trade Show Floor Plan on page 6. Each space will be 10' x 10' in size. Each booth will be draped and equipped with two chairs, a covered table and a company sign (maximum 27 letters). Two complimentary registration fees for booth personnel are included with the cost of one 10' x 10' booth. All additional representatives must register at the regular vendor registration rate, $200 per person. Extra Equipment will be available from the decorator,. Only the aisles will be carpeted by AHCA / AALA. Exhibitors may order accessories from including booth carpet, extra tables, trash cans, freight handling, plants, etc. Order Forms are contained in this packet on pages Utilities: A standard electric outlet (125 volts) is included with each booth. Vendors requiring additional electricity or other phone, internet, or plumbing services must order directly from the Hot Springs Convention Center. An Order Form is contained in this packet on page 10. Registration: Everyone must be registered and have a badge to enter the Exhibit Hall. For your own safety, there can be no exceptions. Advance registration for booth personnel is encouraged. See Trade Show Booth Contract on page 4. Shipping: See Freight Handling Order Form on page 13. All shipments must be sent to Southwest Design & Display. The Hot Springs Convention Center DOES NOT accept shipments. Use of Space: All activities and exhibit materials must be confined to the limits of the exhibit booth. No exhibitor shall assign, sublet, or share space without the written consent of AHCA. The Hot Springs Convention Center DOES NOT allow helium balloons. Neither exhibitors nor their agents shall injure or deface the walls or floors of the building or booths. Should such damage occur, the exhibitor is liable to AHCA and the Hot Springs Convention Center for any and all repairs. Door Prizes: Exhibitors are permitted to have door prizes. AHCA will draw for ONE door prize per exhibitor on Wednesday during the trade show. Exhibitors should bring the completed Door Prize Description Card (contained in Exhibitor Packet) and container of door prize entries to the trade show stage. AHCA will read the Door Prize Description Card and draw a name from Exhibitor s container. If Exhibitor chooses to not collect door prize entries, AHCA will draw a name from AHCA s squirrel cage. Each winner will receive the Door Prize Description Card from the stage and should return Card to Exhibitor to claim prize. Exhibitors ARE NOT permitted to draw their own winner and have it announced from the stage. Exhibitors who choose to draw their own winner are responsible for contacting the winning individual. Exhibitor Packets: Upon arrival, each exhibitor will receive an exhibitor packet containing: 2018 Director of Arkansas Long Term Care Facilities & Buyers Guide, name badges, convention agenda, a list of facilities attending convention, and a Door Prize Description Card. 3

4 TRADE SHOW BOOTH CONTRACT Exhibit Dates: April 24 25, 2018 Location: Hot Springs Convention Center Hot Springs, Arkansas Contact: Cat Hamilton Director of Member Services (501) or (870) Associate Member Pricing: $830 10' x 10' Booth, 2 attendees $2,030 End Cap Booth, 2 attendees (10' x 20' booth at end of aisle) Non-Member Pricing: $2,250 10' x 10' Booth, 2 attendees $3,450 End Cap Booth, 2 attendees *a standard electrical outlet is included with all booths Name of Company: Contact Person: Tax ID: Mailing Address: City: State: ZIP: Phone: Product / Service to be exhibited: Prefer not to be located near the following company: Booth(s) Requested: 1st choice: 2nd choice: 3rd choice: 4th choice: Sponsors & Associate Members Have First Choice of Booth Placement Name of 1st attendee: (complimentary with booth) Name of 2nd attendee: (complimentary with booth) Name of 3rd attendee: (additional name badge, $200 per person) Name of 4th attendee: (additional name badge, $200 per person) Payment: o Check #: o Visa o MasterCard o AmEx o Discover CC#: V-Code: Exp. Date: Billing Address: City: State: ZIP: receipt to: # of Booths: Cost Per Booth: Extra Name Badges: ($200 per person) # of State Queen Pageant Tickets: ($50 per ticket) TOTAL: Booth reservations will be confirmed only upon receipt of payment. We agree to submit full payment with this Trade Show Booth Contract. No cancellation of space contract will be accepted or refunds made after April 1, We agree to abide by all requirements, restrictions, and obligations explained in the promotional material. It is understood that all requests to exhibit are subject to the approval of AHCA. Exhibitors agree to release, defend and hold harmless Arkansas Health Care Association and their agents and employees from and against any and all losses, cost, damages, liability, or expenses (including any attorney s fees) arising out of or resulting from any accident, bodily injury, property loss or damage / potential damage of the occurrences to any person or persons including the exhibitor s use and occupancy of the exhibit area at the Hot Springs Convention Center or any part thereof. Signature: Date: AHCA USE ONLY BOOTH # DATE CONFIRMED: BY: Please return completed contract with payment to Cat Hamilton at AHCA. Mail: 1401 W. Capitol Ave., Suite 180, Little Rock, AR Fax: (501) chamilton@arhealthcare.com 4

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6 Associate Membership About AHCA /AALA Established in 1951, Arkansas Health Care Association (AHCA) is the state s largest organization of long term care providers, representing skilled nursing facilities in Arkansas. Partnered with the Arkansas Assisted Living Association (AALA), that represents assisted living facilities and residential care facilities, AHCA & AALA represent over 90% of all long term care facilities in Arkansas. AHCA /AALA is the voice of quality long term care in Arkansas. ABOUT ASSOCIATE MEMBERSHIP Associate Membership allows organizations that supply goods and/or services to long term care facilities to be Members of AHCA /AALA. Applications must be approved by the AHCA Board of Directors. New Associate Members must be sponsored by a Member Owner or Administrator in good standing. Associate Membership costs $750 per calendar year; fees must be paid in full at the time of the application. benefits of associate membership Spring Convention & Trade Show - Associate Members receive a reduced Trade Show Booth fee and are listed as a Member Exhibitor in the Convention Agenda. Annual Directory & Buyers Guide Associate Members receive a complimentary copy of the 2018 Directory of Arkansas Long Term Care Facilities & Buyers Guide and will be listed in the directory as an Associate Member. Associate Members also have the opportunity to purchase advertising space in the directory. Member Communication Associate Members are included on the AHCA/AALA membership mailing list to be notified of meetings and conventions sponsored by AHCA/AALA throughout the year, as well as our printed publication and enewsletter. Conventions & Seminars Associate Members may attend any of our educational seminars, workshops and conventions at the Member rate. Membership Certificate Associate Members will receive a Certificate of Membership to display upon approval by the AHCA Board of Directors upon approval of the Board of Directors. SPONSORSHIP The Association also offers a sponsorship program for organizations that supply goods and/or services to long term care facilities. Levels of sponsorship range from $2,500 - $50,000 per calendar year. All levels of sponsorship include Associate Membership and a booth at the Trade Show. For more information or questions, contact Cat Hamilton, Director of Member Services, at or chamilton@arhealthcare.com W. Capitol Avenue, Suite 180 Little Rock, AR (501)

7 2018 Associate Membership Application CONTACT INFORMATION: (This information will be printed in the AHCA/AALA Directory & Buyers Guide if received by deadline.) Company Name: Company Address: City, State, Zip: Phone: Fax: Website: Contact Person & Title: Address: Your social media names you would like us to include: Description of your Company s products or services: ADDITIONAL CONTACTS: 1. Contact Name: Cell Phone: Address: Address (if different): 2. Contact Name: Cell Phone: Address: Address (if different): 3. Contact Name: Cell Phone: Address: Address (if different): PAYMENT ($750 per calendar year) o Check o Visa o MasterCard o American Express Tax ID: o Associate Membership Renewal for 2018 o New Associate Membership Application (New members must be sponsored by a Member.) Sponsor Name: Signature of Applicant Date Name on card: CC#: V-Code: Exp. Date: Billing Address: City: State: ZIP: Signature: Credit Card Receipt to: Please return form to: Arkansas Health Care Association Attn: Cat Hamilton 1401 W. Capitol Avenue, Suite 180 Little Rock, AR chamilton@arhealthcare.com fax: (501) *Must be received no later than 2/9/18 to be listed in the AHCA/AALA Directory & Buyers Guide W. Capitol Avenue, Suite 180 Little Rock, AR (501)

8 SPONSORSHIP PROGRAM BENEFITS All sponsorships include the annual Associate Membership dues ($750). SPRING TRADE SHOW EDUCATION & AHCA / AALA EVENTS ADVERTISING Diamond $50,000 20' x 30' booth with banner Registration fees for 12 AHCA sponsored door prize drawing, value of $1,000 Unique banner in Trade Show booth indicating level of Sponsorship Recognition in convention agenda Logo on Trade Show bags Opportunity to provide promotional item to attendees that will be stuffed in convention bags Invitation to Owner/Sponsor reception on April 23, 2018 Name badge ribbons designating level of support Logo on hotel room key cards Invitation for 6 to annual AHCA/AALA Sponsor Appreciation Dinner on February 20, 2018 Invitation for 6 to AHCA/AALA Fall Conference & Caregiver Awards Celebration Name on signage at AHCA/AALA events Opportunity for 10-minute presentation at board meetings Invitation to host lunch and present to classes Invitation to sponsor speaker at AHCA/AALA Spring Convention and/or Fall Conference Full-page tab ad in AHCA/AALA Directory & Buyers Guide Recognition in AHCA/AALA enewsletter Recognition in monthly Board Packet Recognition in AHCA/AALA magazine Link to Sponsor on website Platinum $25, ' x 10' booths with banner Registration fees for 8 AHCA sponsored door prize drawing, value of $250 Unique banner in Trade Show booth indicating level of Sponsorship Recognition in convention agenda Logo on Trade Show bags Opportunity to provide promotional item to attendees that will be stuffed in convention bags Invitation to Owner/Sponsor reception on April 23, 2018 Name badge ribbons designating level of support Invitation for 5 to annual AHCA/AALA Sponsor Appreciation Dinner on February 20, 2018 Invitation for 4 to AHCA/AALA Fall Conference & Caregiver Awards Celebration Name on signage at AHCA/AALA events Opportunity for 10-minute presentation at board meetings Invitation to host lunch and present to classes Full-page ad in AHCA/AALA Directory & Buyers Guide Recognition in AHCA/AALA enewsletter Recognition in monthly Board Packet Recognition in AHCA/AALA magazine Link to Sponsor on website Gold $15, ' x 10' booths with banner Registration fees for 4 AHCA sponsored door prize drawing, value of $150 Unique banner in Trade Show booth indicating level of Sponsorship Recognition in convention agenda Logo on Trade Show bags Opportunity to provide promotional item to attendees that will be stuffed in convention bags Invitation to Owner/Sponsor reception on April 23, 2018 Name badge ribbons designating level of support Invitation for 3 to annual AHCA/AALA Sponsor Appreciation Dinner on February 20, 2018 Invitation for 2 to AHCA/AALA Fall Conference & Caregiver Awards Celebration Name on signage at AHCA/AALA events Opportunity for 10-minute presentation at board meetings Invitation to host lunch and present to classes Full-page ad in AHCA/AALA Directory & Buyers Guide Recognition in AHCA/AALA enewsletter Recognition in monthly Board Packet Recognition in AHCA/AALA magazine Link to Sponsor on website Silver $10, ' x 10' booth with banner Registration fees for 2 AHCA sponsored door prize drawing, value of $100 Unique banner in Trade Show booth indicating level of Sponsorship Recognition in convention agenda Invitation to Owner/Sponsor reception on April 23, 2018 Name badge ribbons designating level of support Invitation for 2 to annual AHCA/AALA Sponsor Appreciation Dinner on February 20, 2018 Invitation for 1 to AHCA/AALA Fall Conference & Caregiver Awards Celebration Name on signage at AHCA/AALA events Invitation to host lunch and present to classes ½ page ad in AHCA/AALA Directory & Buyers Guide Recognition in AHCA/AALA enewsletter Recognition in monthly Board Packet Recognition in AHCA/AALA magazine Link to Sponsor on website Bronze $5, ' x 10' booth with banner Registration fees for 2 AHCA sponsored door prize drawing, value of $50 Recognition in convention agenda Invitation to Owner/Sponsor reception on April 23, 2018 Name badge ribbons designating level of support Invitation for 2 to annual AHCA/AALA Sponsor Appreciation Dinner on February 20, 2018 Invitation for 1 to AHCA/AALA Fall Conference & Caregiver Awards Celebration Name on signage at AHCA/AALA events 1 /3 page ad in AHCA/AALA Directory & Buyers Guide Recognition in AHCA/AALA enewsletter Recognition in monthly Board Packet Recognition in AHCA/AALA magazine Link to Sponsor on website Copper $2, ' x 10' booth with banner Registration fees for 2 Recognition in convention agenda Invitation to Owners/Sponsor reception on April 23, 2018 Name badge ribbons designating level of support Invitation for 1 to annual AHCA/AALA Sponsor Appreciation Dinner on February 20, 2018 Name on signage at AHCA/AALA events ¼ page ad in AHCA/AALA Directory & Buyers Guide Recognition in AHCA/AALA enewsletter Recognition in monthly Board Packet Recognition in AHCA/AALA magazine Link to Sponsor on website Other Notes: Sponsors may attend AHCA/AALA sponsored events and classes at AHCA/AALA Member rate. All Sponsors are welcome to attend monthly board meetings held on the third Tuesday of each month. Meetings are at 10:00 a.m. at the Association office unless otherwise planned. The AHCA/AALA Sponsor Appreciation Dinner on February 20, 2018, and AHCA/AALA Owner/Sponsor reception on April 23, 2018, are by invitation only and are not ticketed events. Sponsors may purchase additional advertising space in the annual directory for a fee. For more information or questions, contact Cat Hamilton, Director of Member Services, at or chamilton@arhealthcare.com. 8

9 2018 Sponsorship Application CONTACT INFORMATION: (This information will be printed in the AHCA/AALA Directory & Buyers Guide if received by deadline.) Company Name: Company Address: City, State, Zip: Phone: Fax: Website: Contact Person & Title: Address: Your social media names you would like us to include: Description of your Company s products or services: ADDITIONAL CONTACTS: 1. Contact Name: Cell Phone: Address: Address (if different): 2. Contact Name: Cell Phone: Address: Address (if different): 3. Contact Name: Cell Phone: Address: Address (if different): PAYMENT o Check o Visa o MasterCard o American Express SPONSORSHIP LEVEL *All levels include Associate Membership o Diamond $50,000 o Silver $10,000 o Platinum $25,000 o Bronze $5,000 o Gold $15,000 o Copper $2,500 Name on card: CC#: V-Code: Exp. Date: Billing Address: City: State: ZIP: Signature: Credit Card Receipt to: Tax ID: o Sponsorship Renewal for 2018 o New Sponsorship Application (New members must be sponsored by a Member.) Sponsor Name: Signature of Applicant Date Please return form to: Arkansas Health Care Association Attn: Cat Hamilton 1401 W. Capitol Avenue, Suite 180 Little Rock, AR chamilton@arhealthcare.com fax: (501) *Must be received no later than 2/9/18 to be listed in the AHCA/AALA Directory & Buyers Guide W. Capitol Avenue, Suite 180 Little Rock, AR (501)

10 Electric, Phone & Plumbing Order Form Hot Springs Convention Center All advanced orders must be received seven (7) days prior to move-in for advance rates. Event name: AR Health Care Association Spring Conference and Tradeshow Date(s) of event: 04/22/18-04/26/18 Company name: Address: Contact name: Phone #: Address: City: State: Zip: Service cannot be supplied until order form and payment are received. Rates quoted below cover only the bringing of service to the booth and do not include wiring. The Hot Springs Convention Center does not stock receptacles for any electrical connection above a standard 20 amp, 110 volt outlet. Additional charge will be made if receptacles are not provided by the exhibitor. Under no circumstances shall anyone other than center personnel make electrical connections. Easy access to utility service panels must be provided at all times. Center personnel are authorized to cut floor coverings to obtain access to floor electrical boxes. Rates are subject to change without notice. No helium or light gas filled balloons are permitted in the Hot Springs Convention Center. No open flames are allowed in the Hot Springs Convention Center (candles must be completely enclosed in a glass globe). -Prices listed on this page are PER EVENT unless marked differently.- Quantity Ampere Volts & Phase Advance Order Floor Order Amount 20 amps 125 Volts (standard outlet) $30.00 $60.00 $ 20 amps 208 Volt Single Phase $60.00 $ $ 20 amps 208 Volt Three Phase $80.00 $ $ 30 amps 208 Volt Single Phase $70.00 $ $ 30 amps 208 Volt Three Phase $90.00 $ $ 50 amps 208 Volt Single Phase $ $ $ 50 amps 208 Volt Three Phase $ $ $ 100 amps 208 Volt Single or Three Phase $ $ $ Power Strip INCLUDES TAX $7.69 $15.38 $ High Speed Internet Access (Synchronous Broadband) $ $ $ Water hook up $40.00 $80.00 $ Compressed air $50.00 $ $ TOTAL $ Visa, Mastercard, American Express and Discover welcome. Visa/MSC/Am Exp/DSC #: Expiration date: _ Signature: Printed Name: Please make checks payable to: Hot Springs Convention Center Mail Checks to the Event Coordinator as follows: Attn: Kelli Withers, Hot Springs Convention Center, 134 Convention Blvd., Hot Springs, AR Phone Fax

11 Exhibitor Packet Policies All paperwork as to be turned in by 2:30 pm on the day of the deadline. All forms and freight (if applicable) must be received by the deadline to insure advanced prices. On the payment form- All of our rentals and services has 9% tax added to it. When you fill out the payment form please make sure you add tax to the subtotal of all forms. You must fill out the credit card informa on and sign the form. Otherwise it is not an authorized purchase, we will not process payment and the order will not be filled. Once the show is completed all credit card info is disposed of. Any orders placed at the show (extra tables, chairs, labor) will be billed to the credit card on file and receipts will be ed over. Freight Forms must include freight weight. We charge in increments of 100lbs. Return freight must have return label a ached to the freight when the show is over and the exhibitor is responsible for scheduling a pick up from our warehouse the following business day. An improper paperwork fee will be applied to the credit card on file if this is not done. Any freight not picked up within 30 days will result in a $10.00 a month storage fee. A er 270 days any freight le will be disposed of. Any freight that is scheduled to be picked up at the conven on center and has not been picked up on site by the me our crews leave, will be force shipped back to our warehouse, per the conven on center. (We cannot leave anything and the center will not handle freight) In this case you will be charged for the return freight at floor order price and improper paperwork. If we receive more than 2 shipments from the same exhibitor, a $10.00 charge will be added per shipment. Shipping and Receiving hours are Mon-Fri 8am-3pm JACKMAN ROAD BENTON, AR * (501) SIGNS * PROPS * EVENT PRODUCTION * RENTALS * CONVENTION SERVICES Any invoicing ques ons and concerns must be submi ed no later than 15 days a er show ends. If you have any ques ons please call Amanda at (501) If applicable forms are not completely filled out (for freight weight crated, special handling), shipping labels are not done, the vendor packet/payment is not received before freight arrives at our warehouse, or if calls/ s have to be made to clarify forms or pickups etc., there will be an improper paperwork charge. Please sign and date sta ng you have read Southwest Design and Displays Policies, and send in with your packet. Signature Date 11

12 Accessories Order Form Benton, AR Fax SHOW NAME DEADLINE:_ EXHIBITOR NAME BOOTH # _ ADDRESS (Street) (City) (State) (Zip) PHONE ( ) - FAX ( ) - CONTACT NAME AHA April 16th, 2018 ALL BOOTHS CONTAIN: ONE 6 SKIRTED TABLE, TWO CHAIRS and ONE ID SIGN ITEM QTY ADVANCE PRICE FLOOR PRICE TOTAL 4 or 6 Table $40.00 $ or 6 Table, Skirted $50.00 $ Table $55.00 $ Table, Skirted $60.00 $ or 60 Round $30.00 $ or 60 Round, Skirted $45.00 $ Height Table, Skirted $50.00 $70.00 Chair $7.00 $10.00 Spandex Covered Cocktail Table $50.00 $70.00 Spandex Covered 6 Table $85.00 $ Wastebasket $7.50 $10.00 Metal Easel $15.00 $ x 10 Carpet $60.00 $ x 20 Carpet $85.00 $90.00 Bulk Area Carpet $3.50 per linear foot $4.00 per linear foot Speciality Items (Available upon request) Mail or Fax completed form to: Benton, AR We accept all major credit cards. Subtotal Plus Sales Tax (9%) TOTAL 12

13 SHOW NAME PAPERWORK DEADLINE EXHIBITOR NAME BOOTH # _ ADDRESS (Street) (City) (State) (Zip) PHONE ( ) - FAX ( ) - CONTACT NAME Address Pre-Show Shipments as follows: (Show Name) Hold for Exhibitor (Exhibitor/Booth#) Benton, AR Return Freight Notification ( ) No. I will take care of my freight ( ) Yes. Please ship my freight back for me. I will notify shipper to pick my freight at Southwest Design and Display. Freight MUST be boxed/crated and ready for shipping, WITH return labels. SHIPPING DESIGNATIONS Crated/Skidded - Material on skids or in any type of container that can be unloaded with no additional handling. Special Handling/Uncrated - Material delivered by carrier in such a manner that it requires additional handling, such as (i.e. ground unloading; side door unloading; constricted space unloading; designated piece unloading; stacked shipments; loose or pad-wrapped shipments.) SHIPPING RATES Crated/Skidded Shipment Special Handling/Uncrated Penalty for late shipments Floor Order Return Freight Improper Paperwork Cost per CWT One Way $50.00 $55.00 $35.00 $25.00 $35.00 **ADVANCE SHIPMENT RECEIVING TIMES: Monday - Friday 8:00 a.m. - 4:00 p.m.** Weight Limitation Is Restricted To Under 5000lbs per piece Designation Weight CWT Unit Price Total Cost Example Freight Handling Order Form Benton, AR Fax AHA April 16th, 2018 ANY AND ALL SHIPMENTS WILL ONLY BE ACCEPTED AT OUR WAREHOUSE. DO NOT SHIP ANY FREIGHT TO THE CONVENTION CENTER!!! DEADLINE TO RECEIVE ADVANCED SHIPMENTS *** April 17th, 2018 *** Reminder Price shown is for one way shipping ONLY. Return freight will be billed to you at the same rate. Payment information form MUST be sent along with this form for payment. We accept all major credit cards. Crated/Skidded (400/100) 4.00 $50.00 $

14 Labor Order Form Benton, AR Fax SHOW NAME DEADLINE EXHIBITOR NAME BOOTH # _ ADDRESS (Street) (City) (State) (Zip) PHONE ( ) - FAX ( ) - CONTACT NAME AHA April 16th, 2018 LABOR RATES - PER LABORER Straight time Monday - Friday 8:00 a.m. - 5:00 p.m. Overtime is all other times and all weekend hours All Labor rates are charged based on a 1 hour per man Minimum charge is One Hour per laborer. Labor in excess of One House is billed in 1/2 hour increments. QTY LABOR EXHIBITOR SUPERVISED INSTALLATION EXHIBITOR SUPERVISED DISMANTLE SOUTHWEST SUPERIVSED INSTALLATION(ok to proceed) SOUTHWEST SUPERVISED DISMANTLE REGULAR TIME $48.00 $48.00 $58.00 $58.00 OVERTIME $68.00 $68.00 $87.00 $87.00 All exhibits to be supervised by Southwest will be set up prior to Supplier move in. TOTAL Please fill out the information below for all EXHIBITOR supervised installation or dismantle labor. Installation Dismantle Date Number of men Start time End time Total hours We accept all major credit cards. Payment in full must accompany order. Mail or Fax completed form to: Benton, AR

15 SHOW NAME DEADLINE EXHIBITOR NAME BOOTH # _ ADDRESS (Street) (City) (State) (Zip) PHONE ( ) - FAX ( ) - CONTACT NAME Payment Authorization Benton, AR Fax AHA April 16th, 2018 Totals From All Forms Accessories Freight Labor Signage Plants Misc. Items ADD Tax 9% Total Method of Payment Company Check (Make Payable to: Southwest Design) PLEASE BE SURE TO ADD 9% SALES TAX TO TOTAL ***PLEASE NOTE: A 1.5% PROCESSING FEE WILL BE ADDED TO THE TOTAL ON ALL CREDIT CARD ORDERS*** Visa MasterCard Discover American Express Card Number _ Exp Date Security Code Name Printed on Card Signature A $40 processing fee will be added for declined credit cards or returned checks. PLEASE CHECK HERE IN ACKNOWLEDGEMENT OF THE 1.5% PROCESSING FEE IF APPLICABLE Billing Address (required) (Street) (City) (State) (Zip) Mail or Fax completed form to: Benton, AR Please note- no orders will be processed if this form is not filled out correctly We accept all major credit cards. 15

16 Signage Order Form Benton, AR Fax SHOW NAME SHOW DEADLINE EXHIBITOR NAME BOOTH # _ ADDRESS (Street) (City) (State) (Zip) PHONE ( ) - FAX ( ) - CONTACT NAME AHA April 16th, 2018 *******ORDER DEADLINE FOR SIGNS_ ***Late fees WILL apply if Information/Additions/Art work/approval is recieved after this date*** Proofs on all items ordered will be sent to provide and will not be processed until approval is received. Please make sure to send response quickly for processing. SIZE QTY SHAPE BACKGROUND COLOR LETTERING COLOR SPECIAL INSTRUCTIONS SIGN TO READ AS FOLLOWS: SHOW CARDS Want to highlight a product or special? Table or Easel Signs are available! 8 x 10 = $ x 18 = $ x 28 = $ x 28 = $ x 48 = $60.00 Custom size? Call for pricing. $50.00 artwork charge if applicable BANNERS Logos, Logo type styles 2 x 4 = $ x 6 = $ x 4 = $ x 6 = $ x 8 = $ custom sizes available call for pricing Call YOUR ORDER WILL BE INSTALLED AT THE SHOW BY SOUTHWEST DESIGN! 16

17 AHA April 16th,