RESEARCH MEETING. Sponsor, Exhibitor & Advertiser Prospectus ANNUAL. June 24 26, 2018 Washington State Convention Center, Seattle, WA

Transcription

1 ANNUAL RESEARCH MEETING TODAY S RESEARCH DRIVING TOMORROW S OUTCOMES 2018 Sponsor, Exhibitor & Advertiser Prospectus June 24 26, 2018 Washington State Convention Center, Seattle, WA

2 ARM Sponsorship Promote your brand with sponsor benefits More than 2,500 attendees 150+ Sessions The AcademyHealth Annual Research Meeting (ARM) is the gathering place for more than 2,500 individuals leading the charge to transform delivery systems and health care in a rapidly changing landscape. As the premier forum for health services research (HSR), the ARM convenes the foremost experts at the intersection of health, health care, and policy to share important findings and showcase the latest research on how the health system works, what it costs, and how to improve it. The largest meeting of its kind, the ARM is packed with new research, cutting edge methods, and robust discussions of HSR s impact on health policy and practice. The meeting features compelling sessions, panels on critical and emerging issues in health services research, and presentations of high quality peer-reviewed research. ARM sponsorship benefits ensure that your organization is recognized before, during, and after the conference. Benefits include (vary based on level of sponsorship): Prominent signage throughout the conference Complimentary conference registration(s) Advertising space in the conference Space in the exhibit hall for the duration of the conference Logo and website link on the ARM website Logo and profile in the ARM Organizational listing under sponsored session in the ARM One pre-meeting participant mailing list, upon request (excludes addresses) Customize your benefits package Standard benefits packages are available, but AcademyHealth will work with you to create a sponsorship package that meets your marketing needs. Become a sponsor today Contact Sandy McNeil at or sandy.mcneil@academyhealth.org for more information Speakers More than 70 Exhibitors More than 1,000 Poster Presentations 20+ Sponsors As a sponsor, you will engage an important audience that will recognize and appreciate your support.

3 Sponsorship Opportunities and Benefits Sponsor Opportunities and Benefits All sponsors are provided with the following benefits: Organizational profile in ARM Placement of organization logo and name on the following (if print deadlines are met): Conference brochure (organization name only) Plenary screen before and after presentation(s) Agenda book Signage featured prominently at conference ARM website (with a link to your organization s website) One pre-meeting participant mailing list, upon request (excludes addresses) Bronze $25,000 $15,000 $10,000 $5,000 $3,000 Sponsor Diamond Sponsor Platinum Gold Silver Named partial sponsor of one of the following: ARM opening plenary Named partial sponsor of one of the following: Wi-Fi Named partial sponsor of one of the following: Poster session Named partial sponsor of one of the following: Continental breakfast Named partial sponsor of an invited papers or policy roundtable session Badge on Demand Healthy start breakfast Two complimentary fullconference registrations One complimentary full-page Charging Station One complimentary fullconference registration One complimentary full-page Internet zone Reception Mobile app One complimentary full-page Conference break Meet-the-Experts Student Breakfast One complimentary half-page One 10 x10 booth space in the exhibit hall AcademyHealth reserves the right to use either the sponsor organization name or logo on all signage. Custom packages are available. Contact Sandy McNeil at or sandy.mcneil@academyhealth.org for more information.

4 Exhibitor Opportunities & Benefits Exhibit at the 2018 ARM Who Should Exhibit? University and non-university based research and policy organizations Professional societies/trade associations Government agencies Foundations Publishers Consulting firms (research and policy-related) Technology companies To qualify as an exhibitor, your organization must be related to health services research and/or health policy. Exhibitor Benefits Dedicated exhibit hours, featuring meal functions and more than 1,000 poster presentations Opportunity to network with and educate an audience ranging from students to high-level health care decision makers Link on AcademyHealth website to exhibitor s website 50-word organizational description in the ARM (if space is purchased by April 6, 2018) One pre-meeting participant mailing list for booth and full table packages only, upon request (excludes addresses) One set of conference materials Identification sign 24-hour security Exhibit Package Rates Org. Affiliate Government Non-Member Booth (10 x 10 ) $950 $1,620 $1,900 Table (6 skirted) $650 n/a n/a Half Table (3 ) No Charge n/a n/a Booth Package Includes 10 x 10 pipe and draped space. (carpet, electricity, furnishings, etc., not included) Table Package (only available for Organizational Affiliates) Includes 6 skirted table. (Chairs not included) Note: No free-standing booth displays allowed. All materials must fit on top of the table. Optional Table Set-Up Service For an additional fee of $100, AcademyHealth will set up the half or full table for any table exhibitor. For displays involving complicated pop-ups, AcademyHealth will engage the official exhibits contractor. AcademyHealth is not responsible for disassembling exhibits or returning any materials. Exhibitors requiring this service will be referred to the official exhibits contractor. Decorator and Drayage Services Information and rates for rental of booth furnishings, carpet, special sign services, cleaning, electrical orders, and shipping will be sent to all exhibitors by the official exhibits contractor. Exhibit Dates & Hours (subject to vary) Exhibitor Move-in Saturday, June 23 9:00 a.m. 4:00 p.m Exhibits Open Sunday, June 24 8:00 a.m. 12:00 p.m. (with breakfast) 2:00 p.m. 6:00 p.m. (with posters and dessert) Monday, June 25 8:00 a.m. 1:00 p.m. (with posters and coffee break) 4:00 p.m. 8:15 p.m. (with posters and reception) Exhibitor Move-out Monday, June 25 8:15 p.m. 11:00 p.m.

5 Advertiser Opportunities & Benefits Why Advertise? Increase visibility Promote your mission Draw attendees to your booth/table Attract students to training programs Recruit for job openings Full-Color Advertisements Six full-color, full-page advertising spaces are available in the interior of the 2018 ARM. Space is available on a first-come, first-served basis. Advertising Rates Org. Affiliate Non-Member Full-page Full-Color Back Cover $2,775 $3,275 Full-page Back-Inside Cover $2,500 $3,000 Full-Color Full-Page (7.5 x 10 h) $1,775 $2,275 Full-Page (7.5 w x 10 h) $1,200 $1,600 Half-Page (7.5 w x 4.75 h) $675 $880 Quarter-Page (3.25 w x 4.75 h) $355 $460 Mark your calendar for April 6, 2018 Deadline for exhibitor and/or sponsorship recognition in the ARM and on the AcademyHealth website Advertisement copy due for the ARM Format Advertisers must provide an electronic copy of the ad in Adobe Acrobat (.pdf), Adobe Illustrator (.ai), Adobe Illustrator EPS (.eps) or JPEG format. Please include all embedded and linked image files. Also, please ensure that all images are high resolution, not 72dpi (i.e., Web graphics). Save the ad with your company name in the title so we can easily identify each one (e.g., companynamelogo.eps). Acceptable Image Format & Image Resolution We request 300dpi TIFF or better. Images that are below 300 dpi will not print appropriately. Ad Dimensions (width x height, in inches) Full-Page Ad, Color and Bleed: 9 x 12 Deadline Monday, April 6, 2018 Full-Page Ad, Black & White Trim: 7.5 x 10 Payment Full payment must be made to reserve space. 1/2 Page: 7.5 x 4.75 Submission If you and/or your designer cannot meet these specifications, please contact Edward Brown at edward.brown@academyhealth.org so that we can make alternative arrangements. 1/4 Page: 3.75 x 4.75 AcademyHealth must approve all advertisements. Acceptance of advertising by AcademyHealth does not indicate or imply endorsement of any organization and/or its services or products.

6 Contract ANNUAL RESEARCH MEETING TODAY S RESEARCH DRIVING TOMORROW S OUTCOMES Name Title Organization Address City State Contact Name Phone Organization s URL Organization s Twitter Handle SPONSOR r Diamond ($25,000) (select one) r Opening Plenary r Badge on Demand r Healthy Start Breakfast r Platinum ($15,000) (select one) r Wi-fi r Charging Station r Gold ($10,000) (select one) r Poster Session r Internet Zone r Reception r Mobile app r Silver ($5,000) (select one) r Continental Breakfast r Conference Break r Student Breakfast r Bronze ($3,000) Please list my organization in all materials as: EXHIBIT Org. Affiliate Government Non-Member Booth (10 x 10 ) r $950 r $1,620 r $1,900 Table (6 skirted) r $650 r n/a r n/a Half Table (3 ) r No Charge r n/a r n/a r Yes, please set up our table/half table for $100. AcademyHealth is not responsible for disassembling exhibits and returning materials. Indicate your top booth/table space choices*: (Visit for floor plan) If possible, please do not place me next to the following competitors: *AcademyHealth will do its best to honor space requests; however, requested spaces are not guaranteed. Zip Cancellations Prior to April 6, AcademyHealth will refund the space cost for any cancellations received in writing, less a $250 service charge. After April 6, the exhibitor forfeits the entire amount paid. Exhibitor Description, Sign Name, Website organizational profile (50 words or less), sign name (max 40 characters), and website address to sandy.mcneil@academyhealth.org. Exhibitor Category (select one) r University-based research/policy programs and center r Non-university research/policy organization r Professional societies/trade association r Government agency r Foundation ADVERTISE Org. Affiliate Non-Member Full Page Full Color Back Cover r $2,775 r $3,275 Full Page Back Inside Cover r $2,500 r $3,000 Full Color Full Page r $1,775 r $2,275 Full Page r $1,200 r $1,600 Half Page r $675 r $880 Quarter Page r $355 r $460 PAYMENT (AcademyHealth Tax ID # ) Exhibit Space $ Sponsorship $ Set-up Fee $ Total Due $ Advertising $ r Submit invoice to address on the enclosed purchase order r Check payable to AcademyHealth is enclosed r Charge my: r MasterCard r Visa r Discover r AmEx Account Number Exp. Date Security Code Name on Card Signature r Publisher r Consulting firm (research and policy-related) r Technology company r Other Two Ways to Submit Your Contract Fax: Fax form with credit card information to Mail: Send form with payment to AcademyHealth, Accounting Department, 1666 K Street, NW, Suite 1100, Washington, DC For more information, contact Sandy McNeil at or sandy.mcneil@academyhealth.org.

7 Mark your calendar for future Annual Research Meetings 2019 June 2 4, Washington, D.C June 14 16, Boston