National Youth Arts Wales

Transcription

1 National Youth Arts Wales Job pack ARTS ADMINISTRATION TRAINEE November 2017

2 National Youth Arts Wales (NYAW) is a new company and registered charity, with responsibility for the management and organisation of Wales national youth arts ensembles. NYAW was established in autumn 2016 and became responsible for the operation of the ensembles on 1 st October (Previously, the ensembles had been run by WJEC and Ty Cerdd). NYAW is funded by the Arts Council of Wales. Our main purpose is to provide exceptional training, performance and personal development opportunities for Wales most talented young artists In 2018, the young people who take part in NYAW activities will work with high profile international artists, in projects delivered in partnership with some of Wales leading arts companies. The role of Arts Administration Trainee is an ideal entry point role for someone who is looking to establish a career in arts management. In 2018, NYAW will run six residencies for young people aged between 16 and 22. These are for: National Youth Brass Band of Wales National Youth Choir of Wales National Youth Dance Wales National Youth Orchestra of Wales National Youth Theatre Wales National Youth Wind Orchestra of Wales These residencies will take place in July and August 2018, although in future years some of them will be held at Easter. From 2019 there will also be a programme of additional projects intended to extend the demographic and geographic reach of the organisation. The Arts Administration Trainee will support the team in preparing for and delivering the residencies as well as other projects. During the course of the engagement, which will initially be for 8 months, the Trainee will be given the opportunity to work across all areas of the operation as well as providing a foundation of office support. These will include: office administration, project planning and delivery (working alongside the producers), marketing and social media, fundraising, finance, data collection and reporting. The NYAW team is small and flexible, expanding at key periods with freelance staff who provide additional support in areas of artistic delivery, welfare and technical. The team currently includes: Consultant Transition Director, Peter Bellingham; Senior Producer, Matthew Jones; Administrator, Alex James. We are also recruiting for a Producer (permanent) and for freelance producers. The role is offered for a fixed-term contract of 8 months (January to August) at an annual salary of 15,500 ( 10,333 for 8 months). The role is based at NYAW s offices at Wales Millennium Centre. Applications should include a c.v. and covering letter setting out your experience and interest in this role and should be sent to: peterbellingham@arts-consulting.co.uk The closing date is Sunday 3 rd December

3 JOB DESCRIPTION as at 1 November 2017 Role: Arts Administration Trainee (Fixed term contract, January to August 2018) Reports to: Key relationships: Overview of role: Day to day supervision from Senior Producer. Some supervision from other team members. (Overall line management from the NYAW Lead officer.) NYAW staff team, artistic delivery partner staff, residency venue staff, tour venue staff, guest conductors, guest artists, tutors, technical team, welfare team, participants This is a trainee role that, where possible, will be geared towards the potholder s existing experience and skill set as well as progressing those areas that are currently not as well developed. The trainee will be expected to work in the following areas: - Operational delivery - Office Administration - Planning and budgeting - Marketing - Fundraising Main responsibilities Support all members of the NYAW team to ensure the company operates in an effective and efficient way Carry out specific projects and assignments that are allocated to you Contribute to operational delivery as required Support residencies in a practical, hands-on way Support NYAW s promotional activities, especially through social media Support the Administrator in keeping the website up to date including providing content as required Manage budget codes that have been delegated to you using efficient cost-management processes Provide financial reporting to agreed timescales for projects / budgets which have been delegated to you Process petty cash and credit card reconciliation Support freelance providers including accountancy company, providing relevant information as required 3

4 Support marketing and press freelancers to produce promotional materials and implement marketing plans for project take-up and concert attendance Engage in some marketing planning activity Support the fundraiser by providing information about projects, participant numbers and other analyses as required Engage in some proposal-writing activity Contribute to a wide range of office functions and provide administrative support as required Contribute to future planning, budgeting and other company-wide processes, projects and initiatives Contribute to a team-based work-ethic where everyone contributes and takes responsibility for the success of the organisation s activities 4

5 PERSONNEL SPECIFICATION Arts Administration Trainee The successful candidate will need to pass a DBS (disclosure and barring service) check. Essential attributes Strong interest in a career in arts management Keen interest in the arts, especially the performing arts Able to work under pressure Able to work within a small team and to support colleagues with their workload when necessary keen to learn and willing to help Desirable attributes Experience of working with young people in an arts context e.g. youth theatre, youth orchestra Ability to speak and write in Welsh is highly desirable Some experience of managing or organising events or activities Full driving licence Able to work flexibly including evening and weekend working at times (mainly auditions and project delivery) Able to work significant hours during project delivery and in residency locations Good standard of numeracy and literacy Excellent IT skills for office-based systems Able to relate to and communicate effectively with different people Knowledge of social media applications 5