GINOOGAMING FIRST NATION

Transcription

1 GINOOGAMING FIRST NATION Job Description BAND MANAGER

2 POSITION SUMMARY: The Band Manager ( BM ) is the Chief Operating Officer for the Ginoogaming First Nation and is responsible for management, administration, and delivery of all First Nation Programs and services in order to ensure the needs of the Membership are met in a reasonable, effective, and efficient manner. OVERVIEW: Reporting to the Chief and Council, the Band Manager will oversee all operations of the First Nation. The Band Manager will ensure that all operations are conducted in a respectful and responsible way, ensuring that all decisions and actions meet the relevant legislation, policies and procedures. He/she is responsible for all financial transactions, programs and services created and implemented by the Chief and Council. The Band Manager is responsible for managing staff members and delivery of programs in the areas of health, social services, community development, housing, infrastructure and education. The Band Manager also acts as liaison between other government and nongovernment agencies and departments, private industry business and any other individuals and groups operating in the community. The Band Manager must ensure that anyone conducting business or programs in the community is responsible to the First Nation, any and all legislation, policies and procedures, and community members. The Band Manager must provide records and documents to the relevant governments and agencies, as per operating and financial agreements approved by the First Nation Council. He/she must also ensure that all business and operations are conducted in a responsible, confidential and ethical way. CORE DUTIES: 1. Manage all operations for the First Nation Ensure that all First Nation operations are conducted within relevant legislation and approved First Nation policies and procedures Coordinate development and implementation of policies, procedures and programs Supervise equipment and facility use and maintenance Ensure filing and record keeping systems are established and maintained 2. Manage financial operations Be familiar with all budget and funding requirements Be familiar with all government financial legislation, policies and procedures Be familiar with First Nation financial policies and procedures 2

3 Coordinate the preparation of the budget for First Nation business Be familiar with generally accepted accounting procedures Manage all financial operations including accounts payable, accounts receivable and payroll Ensure monthly financial statements and reports are completed Review all monthly financial statements Establish and ensure internal financial controls are in place Monitor purchasing, tendering and other financial transactions 3. Manage and supervise all First Nation staff Recruit and hire First Nation staff Evaluate the performance of First Nation staff Coordinate training and development Initiate corrective action when necessary 4. Manage the delivery of First Nation programs and services Oversee program delivery in the area of Home Care, Ontario Works, Employment & Training, Economic, and Alcohol and Drug Counselling, Housing and Infrastructure Develop proposals for programs and annual funding Ensure program funds are expended appropriately Establish and maintain program policies, procedures and standards Evaluate the effectiveness of programs and program delivery 5. Coordinate community development activities Be familiar with the community development plan Assist in coordination and implementation of the community development plan Evaluate the community plan and its implementation Conduct needs assessment, as required Research potential funding, programs and projects, as required 6. First Nation Council Support and Administration Manage and coordinate operations in the First Nation Offices Attend all First Nation Council meetings Prepare agenda, information and resources for First Nation and Council Act as liaison between Council and Membership Ensure that all First Nation Council business is conducted within First Nation protocols, relevant legislation, policies and procedures Facilitate the exchange of information between First Nation Council and Membership Convey Council decisions to the membership and public Represent as directed the First Nation at local, regional territorial and national meetings 3

4 Work with Council to develop community strategic plans for all areas 7. Perform other related duties as required and directed by the Chief and Council KNOWLEDGE, SKILLS AND ABILITIES Knowledge The incumbent must have proficient knowledge in the following areas: Financial Management and generally accepted accounting principles Budgeting Human Resources Management Program Management and Delivery Program Evaluation An understanding of relevant legislation, policies and procedures including the Indian Act This may require academic requirements such as post-secondary education and degrees in the above requirements Skills The incumbent must demonstrate the following skills: Team Leadership and Management Skills Financial Management Skills Supervisory and human resource management skills Contract management skills Strategic planning skills Analytical and problem-solving skills Decision making skills Negotiations skills Effective verbal and listening communications skills Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level Effective written communications skills including the ability to prepare reports, policies and motions Stress management Skills Time management skills Personal Attributes The incumbent must maintain strict confidentiality in performing the duties of Band Manager. 4

5 The incumbent must also demonstrate the following personal attributes: Maintain standards of conduct Be respectful Possess cultural awareness and sensitivity Be flexible Demonstrate a dedication to the membership, position and the community Must be able to pass a Canadian Police Information Centre (CPIC) reference check WORKING CONDITIONS Physical Demands The BM will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. Environmental Conditions The BM will have to manage a number of people, departments and tasks at one time, and may be interrupted frequently to meet the needs and requests of staff, members, clients and vendors. The BM may find the office environment to be busy, noisy and will need excellent organizational, time and stress management skills to complete the required tasks on time. The BM may be required to work extended and/or flexible hours. Sensory Demands The BM must also spend long hours on the computer reviewing and analyzing financial information which requires attention to detail and high levels of accuracy. Mental Demands The BM must spend long hours in intense concentration. The BM will have to manage a number of requests and situations at one time and will have to resolve conflicts. Stress may be caused by the need to complete complex tasks within tight deadlines. 5