For More Information: Recruitment

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1 Human Resources Assistant Temporary (8 months) / Full-Time Competition Number BC Oil & Gas Commission, Fort St John Excluded Grid 15, Schedule A - $48, $54,655.95* * Posted salary includes a Location Allowance of 3% The BC Oil and Gas Commission (Commission) is an independent, single-window regulatory agency with responsibilities for regulating oil and gas operations in British Columbia, including exploration, development, pipeline transportation and reclamation. PURPOSE OF POSITION Reporting to the Director, Human Resources Services, this position plays a key role in providing broad range of human resource (HR) support services including payroll, leave, and benefit administration for all staff at the Oil and Gas Commission. The HR Assistant works at a fast pace, in a challenging environment, with tight and competing deadlines, and work assignments where attention to detail and relationships are critical to the success of the position. SELECTION CRITERIA Education/Training in human resources, payroll, or accounting/finance and a minimum of four years (4) years of directly related experience, one (1) year of which includes working in a human resource or payroll environment. Experience in general office procedures (handling inquiries over the phone and/or , working to strict deadlines). Experience working in a multi-union environment, specifically as it relates to interpretation of collective agreements. Experience processing transactions and manipulating a complex HR or payroll information system and/or in accounting/finance. Knowledge of HR principles, policies and practices and collective agreements. If you are interested in applying for this role and meet the minimum selection criteria, please select Apply Now and submit your cover letter and resume prior to midnight July 13, Please note applicants will only be contacted if they are selected to proceed further in the process. For More Information: Recruitment Airport Road Fort St John BC V1J 4M6 T F

2 OIL AND GAS COMMISSION POSITION DESCRIPTION POSITION TITLE Human Resources Assistant POSITION #: DIVISION/UNIT: Corporate Services/Human Resources LOCATION: Fort St John SUPERVISOR S TITLE: Director, Human Resources Services POSITION #: SUPERVISOR S CLASSIFICATION: APPROVED CLASSIFICATION: ENTERED BY: Excluded LOCATION: Fort St John Excluded Grid 15, Schedule A Christine Richards CLASS CODE: PHONE NUMBER: PROGRAM The BC Oil and Gas Commission (Commission) is an independent, single-window regulatory agency with responsibilities for regulating oil and gas operations in British Columbia, including exploration, development, pipeline transportation and reclamation. The Commission s core roles include reviewing and assessing applications for industry activity, consulting with First Nations, ensuring industry complies with provincial legislation and cooperating with partner agencies. The public interest is protected through the objectives of ensuring public safety, protecting the environment, conserving petroleum resources and ensuring equitable participation in production. PURPOSE OF POSITION Reporting to a Director, Human Resources Services, this position plays a key role in providing broad range of human resource (HR) support services including payroll, leave, and benefit administration for all staff at the Oil and Gas Commission. The HR Assistant works at a fast pace, in a challenging environment, with tight and competing deadlines, and work assignments where attention to detail and relationships are critical to the success of the position. NATURE OF WORK AND POSITION LINKS Under the direction of the Director, Human Resources Services, the HR Assistant provides service, advice and guidance to clients both directly and indirectly. This position works in a client focused environment where work processes, relationships and expectations are changing to support the ongoing relationship with our internal stakeholders and benefit services providers. Clients to provide information, and guidance on human resources processes and procedures and collective agreements. Benefit Service Providers: to act as a liaison for questions, complete administrative paperwork Human Resources Team to provide full range of support in the delivery of HR services. MAILING 6534 Airport Road Fort St John BC V1J 4M6 T F

3 SPECIFIC ACCOUNTABILITIES / DELIVERABLES 1. Human Resources Support Provides administrative support to ensure smooth functioning of the human resources office. Provides information to employees regarding human resources policies, procedures, and processes. Supports the HR Managers, by searching for information related to established interpretations on negotiated collective agreements. Assists the HR team with travel arrangements, credit card reconciliations Responsible for the Human Resources letters, producing correspondence to keep clients apprised of actions taken relative to human resources related matters, such as hiring and compensation. Assist HR Managers with through the recruitment process. Performs other tasks as directed by the Director, HR Services. Responsible for all HR data entry and reports in Avanti and the reporting out on an ad hoc, monthly, quarterly and yearly basis. Searches and corrects errors and inconsistencies in data using system generated reports, inputs data corrections and clarifies entries. Assesses draft job descriptions for required standards and professional presentation 2. Reporting Responsible for HR data entry and reports in Avanti and the reporting out on an ad hoc, monthly, quarterly and yearly basis. Searches and corrects errors and inconsistencies in data using system generated reports, inputs data corrections and clarifies entries. Reviews data history, updates and deletes information after confirming integrity and accuracy of data. 3. Payroll and Benefits Support Support in Payroll and Benefits administration and processing DIRECT SUPERVISION (i.e., responsibility for signing the employee appraisal form) # of Regular # of Auxiliary Directly supervises staff 0 0 Supervises staff through subordinate supervisors 0 0 PROJECT /TEAM LEADERSHIP OR TRAINING # of Supervises students or volunteers Lead project teams 0 # of 0 Provides formal training to other staff 0 Assigns, monitors & examines the work of staff 0 Page 2 of 4

4 FINANCIAL RESPONSIBILITY WORKING CONDITIONS/SPECIAL REQUIREMENTS/TOOLS & EQUIPMENT Computer, calculator, photocopier Works under strict deadlines PREPARED BY NAME: Christine Richards EMPLOYEE SIGN OFF NAME: DATE: DATE: June 27, 2017 EXCLUDED MANAGER AUTHORIZATION I confirm that: 1. The accountabilities / deliverables were assigned to this position effective: June 27, The information in this position description reflects the actual work performed. 3. A copy has / will be provided to the incumbent(s). NAME: SIGNATURE: DATE: ORGANIZATION CHART Commissioner, Chief Executive Officer Executive Vice President, Chief Financial Officer Executive Director, Human Resources Director, Human Resources Services Human Resources Assistant (TOPIC POSITION) SELECTION CRITERIA Education/Experience: Related education/training and a minimum of four years (4) years of directly related experience, one (1) year of which includes working in a human resource or payroll environment; or An equivalent combination of education, experience and/or training. Related Education/Training Includes: Human Resources, Payroll, or Accounting / Finance Coursework related to MS Excel, HRIS, database and other standard computer applications Completion of a related designation, certificate, diploma or degree is an asset Related Experience Includes: Experience in general office procedures (handling inquiries over the phone and/or , working to strict deadlines) Experience working in a multi-union environment, specifically as it relates to interpretation of collective agreements Page 3 of 4

5 Experience processing transactions and manipulating a complex HR or payroll information system and/or in accounting/finance Knowledge, Skills and Abilities: Knowledge of HR principles, policies and practices and collective agreements; Ability to communicate effectively both verbally and in writing, in a client-focused manner; Ability to apply and interpret policies, procedures and collective agreements; Ability to identify and think through problems with a view to a successful resolution; Ability to establish maintain effective working relationships, in order to provide superior client service; Ability to conduct business in a confidential nature, using tact, diplomacy and good judgment; Ability to work individually and as part of a team, in order to gain trust and credibility. KEY COMPETENCIES Adaptability - Willingness and ability to effectively work in and adapt to change Initiative - Takes the initiative to identify new challenges or opportunities Personal Development - Takes responsibility for personal development Professionalism - Promotes a positive image of the organization by taking personal responsibility for one's role and acts consistent with OGC values Communication - Ability to clearly convey and receive messages Teamwork - Working cooperatively and productively with others to achieve results Contributes to a Positive Work Environment - Behaves in a manner that supports the organization and colleagues Service Orientation - Takes personal responsibility for addressing client questions and concerns Process Improvement - Proactively identifies process improvements and takes the appropriate steps to implement them Focus on Priorities - Is able to identify priority activities and remains focused on the highest priorities Detail Oriented - Sets and attains high standards for quality and accuracy in work Problem Solving - Uses critical thinking skills to solve problems and achieve effective solutions Page 4 of 4