Recruitment pack. Finance Manager South

Transcription

1 Recruitment pack Finance Manager South September

2 Introduction Thank you for your interest in this role. You will find enclosed in this pack further information about the job, with an introduction about the work that we do and the key challenges of this role. Brook We are the UK s leading provider of young people s sexual health advice and services Brook is an exciting and dynamic organisation and a strong advocate of young people s sexual rights which has helped change both the law and culture towards young people and sex in the UK. Brook has three key business areas: Clinical and support services including provision of contraception, testing and treatment for sexually transmitted infections and counselling. Education and training this is rights based and needs led. Education is provided for young people and training for professionals. Campaigning, lobbying and advocacy to educate and influence young people, parents and carers, professionals, parliamentarians and other decision makers. Becoming a Bigger, Bolder, Better Brook Until 2011 Brook operated as a network of independent charities but we have now merged into a group of 17 subsidiary charities under a parent company. There are 14 centres in England and one each in Northern Ireland, Scotland and Jersey. We employ over 600 staff, many of them part time and outreach workers. The Bigger, bolder, better transformation is intended to better equip Brook to fulfil its goals and double its reach, hitting a target of direct contact with 400,000 young people by By coming together the organisation is better able to manage the difficult economic situation and offer better quality and greater efficiency. A management restructure is in its final phase. An executive team is in place with a new regional and area structure. A restructure of local management teams is now under way. Key to the success of the transformation is the establishment of the new corporate services directorate. The top level directorate posts and finance team structure are shown below. We are now part way through the process of filling these posts on a permanent basis. Finance Manager 2 September 2012

3 Corporate Services Directorate Structure Director of Finance and Corporate Services Corporate Support Manager Head of Finance Head of HR Head of IT & Estates Finance Structure Head of Finance Assistant Accountant (0.5FTE) Finance Manager South Finance Manager North Payroll and Processing Manager Accountant Accountant Assistant Accountant North (0.5FTE) Payroll and Processing Assistant (2FTE) Finance Manager 3 September 2012

4 Key challenges of this post Brook is facing a very challenging external environment. Heavily reliant on public sector contracts, the current economic constraints translate directly into a squeeze on funding available for Brook. The introduction of new commissioning arrangements for sexual health services in the next few months add to the difficulty and will result in a number of contracts being retendered in a similar timeframe. The Finance Manager will play a key role helping to steer and support Brook services in the region through these challenging times. Internal change will be just as demanding. Brook in its current form is still a very new organisation and a great deal of development activity is under way. The Finance Manager will be expected to support change in the region both in the finance function and across the business. As well as restructuring the finance team we are implementing bluqube, a new cloud-based finance system, during the course of this financial year and plan to introduce a new payroll system next year. Our financial policies and procedures need overhauling as part of this change. The Finance Manager will be heavily involved in these developments. If you believe you have the right skills and abilities to do this job, I d like to hear from you and hear how you could help Brook become bigger, bolder and better. Good luck. Barry Simpson Executive Director of Finance and Corporate Service Finance Manager 4 September 2012

5 Job description Post: Finance Manager (South) Reports to: Head of Finance Hours: 37.5 Location: Milton Keynes Background Brook s mission is to enable young people to enjoy their sexuality without harm. All staff contribute to this mission, by striving for excellence in all we do, and by being innovators, facilitators, role models and advocates for social change to achieve this goal. Following the move to one organisation, this senior finance team role has been created to drive the transformational change that enables the previously independent partners to reap the benefits of being a single, unified and harmonised organisation. The Bigger, Bolder, Better programme continues to unite Brook s services behind its core purpose, and to sharpen our focus on meeting the sexual health needs of young people in innovative and affordable ways. All staff must ensure the views and needs of young people are at the heart of everything Brook does. This senior post within the Finance team provides essential services and support within the region, helping deliver the continuing transformation and ensuring the benefits of change are fully realised: Strong financial management Professional advice is provided to managers within the region Reliable financial information is readily available. Key results areas Leadership and management Be an active member of the Brook Corporate Services Management Team, responsible for: o providing visible and confident leadership for young people, external partners and staff internally o ensuring Brook responds robustly in the changing external environment Constantly strive to improve quality, efficiency and productivity and lead and participate in projects vital to driving growth, innovation and excellence across the region and across Brook Finance Manager 5 September 2012

6 Delivering strategic financial support To support the Head of Finance in the preparation of a rolling medium term financial strategy and annual budget process to promote efficiency and secure the delivery of Brook s objectives within available resource To provide support in the evaluation and preparation of tenders and bids on a Regional/area level working closely with the relevant Area Director, the Head of Income Generation and the Regional HR Business Partner. Developing Brook s finance systems, policies and procedures To ensure the adoption and maintenance across the region of o Brooks financial policies, procedures and guidance o Appropriate audit, payroll, pensions and banking arrangements To lead and support the implementation of the bluqube finance system Provide support, training and guidance to staff across the region to assist in compliance with procedures and developing required financial skills Delivering strong day to day financial management across Brook To provide information, support and advice to customers as required To prepare monthly financial performance reports and year end accounts, overseeing all such activities across the region and ensuring compliance with all statutory and accounting requirements To provide support for regional payroll and financial processing as required for either local staff or the national processing centre, ensuring reliable, accurate and timely processing of transactions of all kinds Operational leadership and management To liaise with internal customers; establish needs, objectives, annual operational plans and performance measures for the regional finance function; and monitor, report and manage performance levels to meet customer needs and deliver a consistent and continuously improving service across the region To lead and manage regional staff effectively providing challenge, direction, and management support, including positive mentoring, and clear objectives and guidance. To ensure regional staff have training and support to fulfil their roles and are managed in line with Brook s HR policies, procedures and escalation frameworks. Data Protection and Confidentiality To ensure strict adherence to all legal and policy provisions with regard to data protection and confidentiality for all Brook business Finance Manager 6 September 2012

7 Person specification The successful applicant will have the following characteristics Experience and qualifications Professionally qualified in Accountancy with minimum of 4 years post qualification experience preferably with charity and commercial experience Experience of preparation of statutory and management accounts within a complex environment Experience of presenting financial information to non-finance professionals Experience of preparation of tender and bids Experience of using a range of accounting and office IT packages Track record of managing numerous work streams, and delivering to tight deadlines Experience of managing change and of implementing new systems, processes and procedures Experience of the management, motivation and development of professional staff to meet objectives set Personal characteristics and capabilities Commitment to Brook s aims, values and purposes, and to the young people in the communities in which we work. A partnership-orientated, open-minded, customer-focused attitude, with a passion to make a difference. A proactive, pragmatic initiative taker with a hands-on approach An analytical, strategic thinker. Numerate with strong commercial awareness. Resilient and able to work under pressure. Good team working skills A willingness to travel across the region and more widely across the UK as required Communication and interpersonal abilities Strong interpersonal skills Strong verbal and written communication skills Ability to relate to stakeholders at all levels. Finance Manager 7 September 2012

8 The recruitment process Application process To apply please submit your CV with a covering letter/supporting statement of no more than 1,200 words showing how you meet each of the key requirements for the role set out below. You should give specific examples from previous roles in your response. Key requirements The successful applicant will have the following qualifications and experience Professionally qualified in Accountancy with minimum of 4 years post qualification experience preferably with charity and commercial experience Experience of preparation of statutory and management accounts within a complex environment Experience of presenting financial information to non-finance professionals Experience of preparation of tender and bids Experience of using a range of accounting and office IT packages Track record of managing numerous work streams, and delivering to tight deadlines Experience of managing change and of implementing new systems, processes and procedures Experience of the management, motivation and development of professional staff to meet objectives set Key dates/processes for recruitment to this post are: Queries or questions about the role: You can contact Barry Simpson by on barry.simpson@brook.org.uk Closing date: 9am on Monday 1 October: You are asked to send in your CV and supporting statement (ensuring you follow the instructions set out above) to HRrecruit@brook.org.uk The assessment process: If you are long-listed, we will ask you to attend a preliminary interview with us. We will then select a short list to attend a further interview. The first interview will last for one hour. It will be based on your technical ability to do the role and will give you the opportunity to discuss the opportunity. Initial interviews are likely to be in the period 8-19 October. Based on the preliminary interviews a short-list will be drawn up to progress to the final stage. The final stage will be broader and involve a work based exercise and an interview which will relate to the job content and person Finance Manager 8 September 2012

9 specification for the role. This interview is likely to be in the period October. Further information about the process including specific dates will be given to those who are long-listed. Availability: If at this stage, you can foresee any difficulties with your availability (for example: pre-booked annual leave) please let us know by putting a note in your application about this. Finance Manager 9 September 2012

10 Advert for the post Finance Manager (South) Milton Keynes Salary c 42k Brook has an exciting opportunity for a qualified accountant, preferably with exposure to both charity and commercial environments, to help build a new finance function within Brook. Following a recent merger we are a group of 17 subsidiary charities operating under a parent company and we re looking for a finance professional to help deliver strong financial management in our South region. With our mission to enable young people to enjoy their sexuality without harm, we are aiming to double our reach among young people by To help meet this ambitious target we need you to deliver reliable support, information and advice to senior management. Equally importantly, you will participate in the development and delivery of a medium-term financial strategy and annual budget, assist with evaluating and preparing tenders, and embed consistent policies and procedures, whilst all the time supporting and guiding colleagues across the region. You will have constant interaction with internal customers and external partners, so this is a highly visible position. You should be fully familiar with preparing statutory accounts, working with diverse audiences and managing far-reaching change while delivering against tight deadlines. Above all you must be capable of seeing the bigger picture and making things happen. Closing date: 9am on 1 October To apply, please download an application pack and submit your CV and supporting statement addressing the specified criteria. Finance Manager 10 September 2012