Linking Single Windows to Port Community Systems: The Valenciaport Case

Transcription

1 REGIONAL POLICY DIALOGUE- TRADE AND INTEGRATION NETWORK Designing and Implementing Single Windows in the Caribbean: Good Practices and International Standards Port of Spain,Trinidad y Tobago April 10 th, 2015 Linking Single Windows to Port Community Systems: The Valenciaport Case Carolina Navarro cnavarro@fundación.valenciaport.com

2 Objetives of the presentation Short introduction: Valenciaport Challenges for ports and the role of ICT systems What is a PCS? Difference with SW? Valenciaport case study: Valenciaportpcs.net: Need to manage complexity Towards a port connected to the world Adding value Some recommendations

3 The Port of Valencia. Wecolme to Valenciaport

4 The Port Authority of Valencia (PAV), which trades under the name of VALENCIAPORT, is the public body responsible for running and managing three state-owned ports along an 80km stretch of the Mediterranean coast in Eastern Spain: Valencia, Sagunto and Gandía

5 The Port Authority of Valencia and the Spanish Port System Public Entity in charge of the implementation of the Central Government s general Port Policies and of the coordination and control of the efficiency of the Spanish Port System Public Entity with legal responsibility and Organismo ownership of Público its own assets con Personalidad y Patrimonio Propio. Gestiona sus Intereses bajo el Manages its functional and administrative interests autonomously Principio General de Autonomía Funcional y de Gestión.

6 Valenciaport: 67 Mio Tons; 4,44 Mio TEU Our three port at a glance Sagunto: 7,33 Mio. Tons TEU Valencia: 59,53 Mio. Tons 4,4 Mio. TEU Passengers Regular Lines Passengers Cruise Passengers Vehicles Gandia: 0,32 Mio. Tons TEU

7 Traffic throughput PAV, tons/type of presentation The container our main traffic 74% Liquid bulk Solid bulk Containerized General Cargo Non Containerized General Cargo

8 Traffic throughput PAV, TEUs/type of operation Gate/transhipment port (Mixed hub concept)

9 Container Traffic by Geographical Areas (TEUs) USA / CANADA 9,74 CENTRAL AMERICA / CARIEAN 5,17 SOUTH AMERICA 6,59 3,64 MIDDLE & FAR EAST NORTH EUROPE / ALTIC SEA SPAIN MEDITERRANEAN / LACK SEA 7,21 NORTH EUROPE / ALTIC SEA SPAIN NORTH AFRICA MEDITERRANEAN / LACK SEA 4,58 WEST NORTH AFRICA AFRICA 5,01 25,99 SOUTH & EAST AFRICA WEST AFRICA 0,76 SOUTH & EAST AFRICA 30,74 MIDDLE & FAR EAST AUSTRALIA & NEW ZEALAND 0,52 AUSTRALIA & NEW ZEALAND % Port of Valencia container traffic by geographical area in 2013 (Import/Export/Transhipment)

10 Challenges for ports

11 Challenges for ports Maritime transportation is undergoing more change in recent years than it has in the past hundreds of years Growth Security Consolidation Port Challenges

12 Maritime transportation is undergoing more change in recent years than it has in the past hundreds of years Growth Export trade is growing twice as fast as GDP mainly due to industrial off-shoring Security Assuring container security is the most important issue facing maritime transportation. Few players have been willing to pay for it Port Challenges Consolidation Maritime transportation is clearly in a consolidation phase as companies combine to extract greater utilization from fixed assets Modern logistics chain demands efficiency at each step of the process; ports are no longer isolated elements Leading ports have also reacted to these challenges by investing in technology

13 Port Community Systems The need to manage complexity

14 Each TEU movement requires multiple communications among members of the port community, thus creating a complex information web The diversity of actors around a port requires the harmonization of procedures for organizing and standardizing operations in the logistics chain. IMPORTADOR EXPORTADOR TRANSITARIO AGENTE MARÍTIMO AGETE DE ADUANAS AUTORIDAD PORTUARIA OTRAS AUTORIDADES ADUANA NAVIERA TRANSPORTISTA CONTAINER DEPOT CONTAINER TERMINAL

15 All the Port Community at the same Virtual Table EXPORTER IMPORTER FREIGHT FORWARDER SHIPPING AGENT CUSTOMS AGENT PORT AUTHORITY OTHER AUTHORITIES CUSTOMS CARRIER TRUCK COMPANY CONTAINER DEPOT CONTAINER TERMINAL

16 What is a port community system (PCS)? A PCS is an electronic platform that connects the multiple systems operated by a variety of organisations and make up a seaport or airport community. It is shared in the sense that it is set up, organised and used by firms in the same sector in this case, a port community. Is a PCS a software product? No, a PCS is a value added service offered by an operator to participants in the port community with the following characteristics: It shall be neutral and open to the entire port community, enabling secure exchange and an intelligent use of information between public and private actors in order to improve the competitive position of maritime and air port communities it serves; It shall optimize, manage and automate logistics and port processes efficiently based on the unique provision of data and linking logistics and transport chains.

17 Government usiness The huge diversity of management systems needs to achieve a connectivity at enterprise, intercompany and inter-government levels. PCS deliver usiness to Goverment (2G) and usiness to usiness (2) messages and in some cases Goverment to Goverment (G2G) ilateral communications Value Added Networks (VAN) Virtual Private Networks (VPN) Intra-governmental communication networks usiness portals Online shops Online access Virtual offices egovernment e-marketplace Sectoral Portals Service Aggregator Administrative Single Window Port or Cargo Community Systems (PCS o CCS) G 2G G2G 2G G G2G G G 2G G 2G G G G G

18 What is a Single Window? GOVERNMENT SERVICE TO LODGE STANDARDISED INFORMATION AND DOCUMENTS THROUGH A SINGLE ENTRY POINT. GOVERNANCE PHILOSOPHY AND MANAGEMENT TO IMPROVE THE CONTROL AND SECURITY, AND FACILITATE AT THE SAME TIME INTERNATIONAL TRADE. Are PCS and SW the same concept?

19 REPORTING FORMALITIES DIRECTIVE 2010/65/EU The directive 2010/65/EU aims to simplify and harmonise the administrative procedures applied to maritime transport by establishing a standard electronic transmission of information and by rationalising reporting formalities for ships arriving in and ships departing from European Union (EU) ports. Local Single Window National Single Window

20 Port Community Systems Towards a port connected to the World

21 valenciaportpcs.net provides complete coverage of land, port and sea Sea Port Land Schedules Call Request Dangerous Goods Inland Transport ookings Goods Declaration Customs Information Railway Transport Shipping Instructions Container List Orders Integral Track and Trace Quality Monitoring and Reporting 21

22 valenciaportpcs.net is the result of a large process that aimed the improvement of port community productivity through IT Stage 1: The isolated port Objective: Automate internal processes Internal information systems Technology: Voice services Image services Data services Stage 2: The connected port Objective: Connect with port agents for critical business processes Cargo Manifest Customs Declaration erthing Management Hazardous Materials Technology: EDI Stage 3: The port community Objective: uild communities both into the land side with land carriers, and into the sea side with shipping companies Community Information System Development of Infoportals Seal of Quality Guarantee Technology: Community portal Integration with web technology/ RFID Evolution of infostructures Stage 4: A port community connected to the world Objective: Increase efficiency by automating operations in a paperless, error-free process Modernize logistics management Increase connectivity by full integration with external agents Foster integration by connecting Sea-Port-Land operations, improving the cooperation of the Port Community Reinforce bonds with partner ports Technology: Microsoft.NET solutions Web services/ RFID XML

23 Developing a PCS from scratch is a high risk long-term project that typically takes 10 to 15 years and costs tens of millions Stages of evolution of a Port Community System Associated risks from developing a PCS from scratch Value for the agents operating in the port Stage 4: A port community connected to the world $ Cost overruns Stage 3: The port community Project delays Stage 2: The connected port Developing the Port Community Lack of acceptance in Port Community Stage 1: The isolated port years

24 A project such as valenciaportpcs.net requires the involvement and support of the whole PC Port Community Involvement assuming the following roles Administration Shipping Co Project leader and infrastructure supplier Institutional and financial support Society Port Authority Port Community Forwarders Shippers Institutional support and promote community creation Information suppliers and portal users Main user of the portal Entrepreneurial Associations Road and Rail transport Promotional area users Port authorities can play a major role by leading the creation of the port infoestructures for their PCS

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26 valenciaportpcs.net Adding Value Saving Money

27 233 logistics operators 28 shipping companies > 190,000 daily messages 71 maritime agents 28 empty container depots 296 road transport companies 3 container terminals 99% of valenciaport traffic use at least one of the PCS services 2 ro-ro terminals 5 railway operators 27

28 Container List orders for Load/Unload (with Automatic Customs Check for Export and transshipments) Container List Orders Customs Information Efficiencies and benefits Checking a list of 5000 movements took 4 hours before having this tool. Now only 3 minutes. Time required to verify the transshipped containers of a vessel has been reduced by ten times both for the shipping agencies and the customs police. 1h 2h 3h 4h

29 uilding a PCS Some recommendations

30 Source: IPCSA

31 Long-term uild the community Seek alliances with power players (Customs is key) Put emphasis on importers and exporters uild a governance consortium Foster relationships with incumbent IT providers Explore extended benefits Develop cloud and/or webbased applications Set an ambitious vision Short-term Objective/reason Each port is different (there are not universal solutions) As-is analysis (business relational model) Set a benchmark point Create working, development groups Start with case studies

32 REGIONAL POLICY DIALOGUE- TRADE AND INTEGRATION NETWORK Designing and Implementing Single Windows in the Caribbean: Good Practices and International Standards Port of Spain,Trinidad y Tobago April 10 th, 2015 Thanks for your attention! Carolina Navarro cnavarro@fundación.valenciaport.com