CARIBOU RECOVERY PILOT PROJECT. Aboriginal Engagement Report

Transcription

1 CARIBOU RECOVERY PILOT PROJECT Abriginal Engagement Reprt Prepared by: Lisa Schaldemse Schaldemse & Assciates Inc. 25 Alberta Drive Frt McMurray, Alberta T9H 1P6 December 2017

2 TABLE OF CONTENTS 1 INTRODUCTION Reginal Cntext Prject Team CARIBOU RECOVERY PILOT PROJECT DESCRIPTION ADVANCING THE PILOT CONCEPT IMPORTANCE OF ENGAGEMENT TO ADVANCE THE FENCE CONCEPT SCOPE OF ABORIGINAL ENGAGEMENT Determining Which Abriginal Cmmunities t Engage Engagement Gal and Objectives Abriginal Cmmunity Engagement Gal Abriginal Cmmunity Engagement Objectives Cmmunity- Specific Engagement Plans Cmpnents f Engagement Pre-engagement with Abriginal Cmmunities Initial Engagement with Abriginal Cmmunities Multi-party Engagement ENGAGEMENT OUTCOMES Initial Engagement Multi-party Engagement Selectin f Preferred Candidate Areas Fence Layut and Design Infrmed Management Planning Guides Abriginal Cmmunity Recmmendatins Reprt ANALYSIS AND RECOMMENDATIONS Abriginal Engagement Plan Traditinal Knwledge Sharing Agreement Final One-n-One Engagement Tracking Interests and Cncerns Degree f Stakehlder Invlvement Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page ii

3 7.2.2 Respnsiveness t Cmmunity Interests and Cncerns Stakehlder Satisfactin HAND-OFF AND CLOSING DEFINITIONS REFERENCES FIGURES Figure 1 Summary f Initial Engagement Actins Figure 2 Summary f Multi-party Engagement Actins Figure 3 Multi-party Wrkshps Figure 4 Suitable Areas fr the Pilt (+) (green shaded areas) Figure 5 Ptentially Suitable Areas fr the Pilt (+) Wuld Require Further Investigatin (range shaded areas) Figure 6 Unsuitable Areas fr the Pilt (-) (thatched areas) Figure 7 Preferred Candidate Areas Figure 8 Example Fence Layuts APPENDICES Appendix A: Abriginal and Stakehlder Engagement Plan Appendix B: Caribu Recvery Pilt Prject Multi-party Prcess Appendix C: Abriginal Cmmunity Recmmendatins Reprt Appendix D: Multi-party Wrkshp Cmmunity Input Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page iii

4 1 INTRODUCTION The Caribu Recvery Pilt Prject (the Prject) has been established t further develp the cncept f a predatr-free fenced area t supprt a small breeding subppulatin f wdland caribu (the Pilt). The Pilt is prpsed as ne cnservatin management tl in a suite f cmplementary recvery actins fr breal caribu and which may be endrsed and implemented by the Gvernment f Alberta (GA) as part f caribu actin and range plans. Bth habitat restratin and ppulatin management are likely required t ensure self-sustaining wdland caribu ppulatins in nrtheast Alberta and the Pilt culd prvide immediate recvery benefits t cmplement lnger-term habitat recvery effrts. The primary bjective f the Pilt is t establish and maintain a small breeding ppulatin f caribu in a fenced predatr-free exclsure within their natural habitat in nrtheast Alberta. The intent f the Pilt is t imprve caribu survival and reprductive success inside the fenced area and t translcate caribu brn within the exclsure t reinfrce extant lcal ppulatin(s). This management apprach is imprtant fr supprting habitat prtectin and restratin measures that are aimed at addressing landscape-scale factrs f caribu decline that are ultimately linked t human-caused habitat alteratin, primary prey enrichment and changes in predatr-prey dynamics (DeCesare et al. 2010, Butin et al. 2012, Wittmer et al. 2013). Because the Pilt cncept is a new and untested management tl fr Alberta, it has been, and will cntinue t be, imprtant t develp the Pilt with the knwledge and experience that reginal interested parties have t make the Pilt a success. This includes traditinal knwledge frm years f living n the land and being stewards f the envirnment as well as current knwledge frm living and wrking within identified ptential Pilt candidate areas. This Engagement Reprt (the Reprt) describes the engagement that tk place with identified Abriginal cmmunities during 2016 and 2017 in supprt f the Pilt. The full scpe f wrk that was cnducted during this perid is described in the Caribu Recvery Pilt Prject Summary Reprt (Harding et al. 2017). If a decisin t prceed with a Pilt is made, the GA will be respnsible fr the land use decisins made in respect f the Pilt and will be respnsible fr cnducting frmal cnsultatin with Abriginal cmmunities prir t Pilt implementatin. The intent f the early engagement described in this Reprt was t prvide insight and guidance fr the GA and the Pilt prpnent and engagement actins taken r recmmendatins made d nt replace the duty r need fr frmal cnsultatin. 1.1 Reginal Cntext The landscape f nrtheast Alberta encmpasses fur caribu ranges, the Richardsn, West Side Athabasca River, East Side Athabasca River and Cld Lake ranges. Caribu herds within each f these ranges are currently nt self-sustaining, with the East Side Athabasca River and Cld Lake herds cntaining an estimated 150 animals r less. As the mst critical f the ranges, the East Side Athabasca River and Cld Lake ranges were identified by the Prject Team t be the fcus fr the candidate area selectin. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 1

5 The East Side Athabasca River and Cld Lake ranges are rughly bunded by Frt McMurray t the nrth, the Athabasca River t the west, Lac La Biche t the suth and the Saskatchewan brder t the east. This gegraphic area lies within the Lwer Athabasca Reginal Planning Area and prvides fr a number f land uses including fr and by: settlements, Reserve Lands, parks and prtected areas, First Natin and Métis traditinal territries and industrial and cmmercial dispsitins. 1.2 Prject Team CncPhillips Canada, Devn Energy, Nexen, Suncr and Athabasca Oil Crpratin have prvided funding fr the Prject thrugh Canada s Oil Sands Innvatin Alliance (COSIA). The Prject Team is cmpsed f: members f the funding cmpanies; and cntracted specialists frm REDES Inc., EcBrealis Cnsulting Inc. and Schaldemse and Assciates. GA representatives als supprted the Prject by participating in: the Steering Cmmittee (e.g., Prject versight, scpe, scheduling); the Technical Advisry Cmmittee (e.g., feedback and directin n technical aspects f the Prject); and Abriginal engagement (participated as an bserver during multi-party wrkshps). 2 CARIBOU RECOVERY PILOT PROJECT DESCRIPTION The Prject prpses t advance the cncept fr building a large fenced area, safe frm predatrs, that will prvide a cntrlled envirnment t increase the prductivity f caribu and establish a viable ppulatin as part f an integrated slutin fr caribu recvery. Key design assumptins fr the Pilt include: the apprximate size f the Pilt fenced area culd be up t 100 km 2 (ne twnship); the duratin f the Pilt is prpsed t be apprximately 10 years with the ptential t cntinue r expand if successful; the Pilt is expected t prvide a surce f surplus animals t supplement lcal wdland caribu ppulatins; the caribu fence cncept is being advanced by the Prject Team, with input sught frm Abriginal cmmunities; and upn cmpletin f Prject scpe, the GA will determine if, when and hw t implement a Pilt. Caribu Recvery Pilt Prject Gal: The desired utcme f a landscapescale fenced area fr caribu is t establish and maintain a small subppulatin f wdland caribu. The fenced area als is expected t prvide a surce f surplus animals t supplement ther lcal caribu ppulatins. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 2

6 Preliminary wrk cnducted t advance the Pilt has been nging thrugh the Oil Sands Leadership Initiative (OSLI) and COSIA since Wrk cnducted t date has included: technical feasibility studies; investigatin f ptential fence designs and small scale field trials; analysis f cst effectiveness; assessment f ppulatin recvery tls; and the develpment f a preliminary fence design, regulatry radmap and stakehlder engagement strategy. Previus wrk has prvided an understanding f the technical and ecnmic feasibility f the Pilt cncept and this Prject will further advance a predatr fence design fr GA cnsideratin as a cmpnent f the nrtheast Alberta wdland caribu range and actin plans. Imprtant t mving frward with the Pilt has been, and will cntinue t be, engagement and cllabratin with Abriginal cmmunities. If a decisin is made by the GA t prceed with a Pilt, implementatin is expected t include planning, cnstructin, and peratin phases fllwed by a 10-year review where a decisin wuld be made t decmmissin the Pilt r extend peratin beynd 10 years if the Pilt is successful. 3 ADVANCING THE PILOT CONCEPT The scpe f this Prject t advance the Pilt cncept included: identifying a ptential candidate area(s) within the East Side Athabasca r Cld Lake caribu range fr up t a 100 km 2 fenced area fr a breeding caribu ppulatin; develping a detailed fence design fr the ptential candidate area(s); develping supprting management planning guides and recmmendatins fr the implementatin f the Pilt, estimated t be in place fr apprximately 10 years with the ptential t cntinue r expand if successful; and develping a package, based n the abve, fr submissin t the GA fr cnsideratin as part f their Nrtheast Caribu Range Plan. Caribu Recvery Pilt Prject Objective: t advance the fence Pilt cncept, such that the GA can cnsider implementatin as part f their Nrtheast Caribu Range Plan. 4 IMPORTANCE OF ENGAGEMENT TO ADVANCE THE FENCE CONCEPT Pilt wrk cnducted t date identified that stakehlder engagement, particularly cllabrative engagement with Abriginal cmmunities, wuld be essential t advancing the Pilt. Key t engagement was the ability f the Prject Team t wrk with stakehlders t nt nly identify interests, issues and cncerns but t actively wrk with stakehlders t fine tune the engagement methds that will best wrk fr them t effectively participate and cllabrate - a flexible apprach was critical t managing and executing the engagement strategy. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 3

7 Engagement with Abriginal cmmunities was imprtant because these grups: represent imprtant land users and rights-hlders in the regin; have deep understanding and lng histries f living in the area and n the land identified as ptential areas fr Pilt siting; are culturally rted as envirnmental stewards f the landscape; have lng identified the need fr the cnservatin f caribu including vluntarily refraining frm Abriginal harvesting f caribu ver the last several decades; and ffer a valuable and lcal resurce in the deplyment f the Pilt. 5 SCOPE OF ABORIGINAL ENGAGEMENT Engagement with Abriginal cmmunities, as bth rights-hlders and stakehlders, was the fcus f the scpe f wrk described in this Reprt. Abriginal engagement played a key rle in infrming Prject deliverables and this Reprt has been prepared t detail the engagement prcess and utcmes. Key aspects f Abriginal engagement included the fllwing: prvide relevant infrmatin frm the preliminary wrk that was cnducted, including ratinale fr the Pilt; slicit initial feedback n the cncept, including cncerns and interests; prgress wrk with a cmmn understanding, infrmed bth by western science and traditinal and land use knwledge; and develp a frum t prvide infrmatin, gather infrmatin, integrate shared infrmatin and ensure fllw up ccurred in a timely manner. Abriginal cmmunities lcated in clse prximity and whse imprtant traditinal use areas encmpass ptential candidate areas were identified as ptentially having a keen interest in the design and planning f the Pilt, particularly as it may relate t Abriginal and Treaty rights, caribu as a key cultural species, and pprtunities in implementatin. Traditinal knwledge and cmmunity input will be imprtant t identifying ptential Pilt candidate areas, identifying cncerns and sensitivities and develping management planning guides and recmmendatins fr implementatin. This Prject fcused n early engagement with relevant Abriginal cmmunities and des nt cnstitute cnsultatin. It will be the respnsibility f the GA t frmally cnsult n the Pilt with Abriginal and stakehlder grups (nted belw) prir t implementatin. Other ptential stakehlders grups have been previusly identified (Antniuk et al. 2016) and include: industrial tenure hlder (e.g., il and gas, frestry, mining); envirnmental grups; recreatinal grups; municipal gvernments; and nn-tenure hlder industrial and cmmercial land users. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 4

8 5.1 Determining Which Abriginal Cmmunities t Engage Determining which Abriginal cmmunities t engage was based n tw key factrs: prximity f cmmunity and traditinal territry t the East Side Athabasca River and Cld Lake caribu ranges 1 ; and guidance frm the GA Abriginal Cnsultatin Office. Based n these criteria, the fllwing 12 First Natin and Métis cmmunities were cntacted t determine ptential level f interest in the Pilt (i.e., pre-engagement): Beaver Lake Cree First Natin; Chipewyan Prairie Déné First Natin; Cld Lake First Natin; Frt McMurray #468 First Natin; Whitefish Lake First Natin; Heart Lake First Natin; Métis Lcal 193 Cnklin; Métis Lcal Willw Lake/Anzac; Métis Lcal 1909 Lakeland; Métis Lcal Frt McMurray; Métis Lcal Owl River; and Métis Lcal Lac La Biche. 5.2 Engagement Gal and Objectives Over the curse f a year (Octber 2016 t Octber 2017) the Prject Team engaged Abriginal cmmunities with the intent t: engage early, t benefit frm cmmunity perspectives in fence cncept develpment; take int accunt and be respectful f the interests f participants (e.g., Abriginal and Treaty rights within and arund prpsed candidate areas); be infrmed by current and future Abriginal cmmunity activities t identify siting cnstraints and sensitivities; be infrmed by the traditinal knwledge f years f living n the land in ptential candidate areas, thus prviding enhanced site-specific infrmatin n the landscape and animals including such things as caribu habitat and use and animal mvements; be designed in cnsideratin f site-specific landscape and land user identified prs and cns (e.g., terrain cnstraints, seasnal animal mvements); 1. It was identified that a degree f risk wuld be assciated with limiting initial engagement based n Cmmunity lcatins and reserve lands alne. Therefre, an verlay f traditinal territry maps n the ESAR and Cld Lake range maps helped determine which Abriginal cmmunities t engage. As traditinal territries can be large, the scping exercise als included cmmunity-identified preferred r high use traditinal areas. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 5

9 be designed with supprting management plans and recmmendatins t ensure that Abriginal cmmunity sensitivities, cncerns and pprtunities have been identified and/ r addressed, hence increasing the likelihd f successful implementatin and peratin f the Pilt if a decisin t prceed is made by the GA; develp best practices infrmed by bth western science and traditinal knwledge; and be perated in a manner that is respectful f, and supprted by, interested and ptentially affected Abriginal cmmunities Abriginal Cmmunity Engagement Gal The Prject Team is cmmitted t wrking with Abriginal cmmunities by keeping them infrmed and engaged during the Prject. Building strng relatinships with Abriginal cmmunities thrugh cllabratin and engagement is crucial fr the success f this Pilt and will result in enhanced Pilt decisins. Recmmendatins t the GA will als cmmunicate a respnsibility t, and the imprtance f, keeping Abriginal cmmunities infrmed and meaningfully invlved thrughut all Pilt phases Abriginal Cmmunity Engagement Objectives The fllwing five bjectives were defined fr Abriginal cmmunity engagement: prviding accurate, cnsistent and timely infrmatin regarding the Pilt t Abriginal cmmunities; btaining Abriginal cmmunity feedback n the Pilt including candidate sites as well as ptential cncerns and sensitivities; wrking with Abriginal cmmunities t ensure ptential cncerns are fully understd and apprpriately addressed r managed and that ptential trade-ffs are acknwledged; facilitating meaningful invlvement with Abriginal cmmunities t identify cmmn grund fr actin and innvative slutins; and wrking with Abriginal cmmunities t implement agreed upn decisins and apprach. 5.3 Cmmunity- Specific Engagement Plans An engagement plan fr each cmmunity was develped t supprt f the scpe, gal, and bjectives as utlined abve. A final draft plan was reviewed by cmmunities during initial engagements and adjusted t be cmmunity-specific, reflecting each cmmunity s specific engagement prtcls and preferences. The template that was used fr cmmunity-specific engagement plans is included as Appendix A. This template was prepared early in Prject develpment and is included as it was submitted t cmmunities withut reflecting changes that ccurred as the Prject evlved. 5.4 Cmpnents f Engagement Engagement with Abriginal cmmunities was designed t be meaningful and meet the specific interests f the cmmunities. The Prject Team used an adaptive apprach t engagement, which allwed the Prject Team t be flexible and respnsive t the interests f the cmmunities. Engagement was initiated early in the Prject, and Abriginal cmmunities were invlved thrugh the entire duratin f Prject wrk. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 6

10 The engagement prcess included the fllwing three cmpnents: 1. Pre-engagement t determine interest in the Pilt and apprpriate level f engagement. 2. Initial ne-n-ne meetings t: identify ptential cncerns and sensitivities; gather Abriginal cmmunity and stakehlder input fr initial planning; understand the level f interest in the Pilt; and cnduct traditinal knwledge mapping. 3. Wrking cllabratively thrugh a multi-party prcess cnsisting f three 2-day wrkshps t: select ptential Pilt candidate areas based n mapping layers and criteria infrmed by participating Abriginal cmmunities; infrm fence siting and design; infrm management planning guides; develp a reprt f recmmendatins as identified by participating Abriginal cmmunities; and review key prject plans and decisins resulting frm the engagement prcess, prir t submissin f the Pilt t the GA. Multi-party engagement cnsisted f five mdules t supprt each cmpnent f the Pilt definitin and planning phases: Mdule 1: Candidate Area Selectin Infrmatin and Definitin OBJECTIVE: Identify and define cmmunity-infrmed criteria (mapping layers) fr ptential site selectin. OUTCOME: Cmmunity-infrmed mapping layers t take frward t Mdule 2. Mdule 2: Candidate Area Site Selectin and Ranking OBJECTIVE: Identify (using a cnstraints mapping apprach) and rank (e.g., based n prs and cns) candidate sites. OUTCOME: Cmmunity-identified preferred candidate area(s) t take frward t Mdule 3. Mdule 3: Detailed Fence Siting and Design OBJECTIVE: T seek input n fence layut and design fr preferred candidate areas(s). OUTCOME: Cmmunity-infrmed fence layut and design fr preferred candidate areas(s). Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 7

11 Mdule 4: Management Plans & Recmmendatin Reprt Develpment OBJECTIVE: T seek input int prject-supprting management plans and recmmendatins t accmpany a submissin t the GA. OUTCOME: Cmmunity-infrmed management plans and draft cmmunity-develped Abriginal cmmunity Recmmendatins Reprt t take frward t Mdule 5. Mdule 5: Abriginal cmmunity Recmmendatins Reprt Review OBJECTIVE: T finalize an Abriginal cmmunity Recmmendatins Reprt. OUTCOME: Final cmmunity-develped Abriginal cmmunity Recmmendatins Reprt Pre-engagement with Abriginal Cmmunities Based n the scping exercise described in Sectin 5.1, the Prject Team cntacted all 12 Abriginal cmmunities by phne. The first cntact was brief and intrductry and in mst cases t set up a half hur t ne hur call t intrduce the Pilt cncept and discuss cmmunity interest and capacity fr further engagement. Understanding that the degree f interest in the Pilt will vary amngst Abriginal cmmunities based n such criteria as prximity t ptential candidate areas and ptential traditinal use and access interests, the pre-engagement phne call included the fllwing elements: a brief Pilt verview describing the cncept, its ratinale and its develpment t date; a preliminary discussin t better understand if ptential candidate areas verlap with high pririty r intensive traditinal land use areas; a discussin n the cmmunity s preliminary thughts n, and interest in, the cncept; and a descriptin f the intent fr early engagement t determine cmmunity interest in participatin and engagement preferences. Of the 12 cmmunities identified, pre-engagement phne calls ccurred with nine f the cmmunities during the first week f Octber All nine cmmunities expressed that they wuld be interested in an initial face-t-face meeting. Pre-engagement calls ccurred in mid-nvember 2016 with Lac La Biche Métis Lcal 2097 and Owl River Métis Lcal Bth f these cmmunities als expressed interest in an initial face-t-face meeting. Lakeland Métis Lcal 1909 was unreachable after several phne and attempts during Octber and Nvember In summary, the fllwing 11 Abriginal cmmunities participated in a pre-engagement phne call and expressed interest in a fllw-up face-t-face meeting: Beaver Lake Cree First Natin; Chipewyan Prairie Déné First Natin; Cld Lake First Natin; Frt McMurray #468 First Natin; Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 8

12 Whitefish Lake First Natin; Heart Lake First Natin; Métis Lcal 193 Cnklin; Métis Lcal Willw Lake/Anzac; Métis Lcal Frt McMurray; Métis Lcal Owl River; and Métis Lcal Lac La Biche. During pre-engagement a final cntact list was develped with the apprpriate cmmunity engagement staff and/r representatives and cmmunity-specific databases t track engagements, infrmatin exchanges, cncerns, real-time respnses and fllw-up items were prepared. Bth were reviewed and validated by the participating Abriginal cmmunities. Any discrepancies, missins r revisins were updated in the apprpriate dcuments Initial Engagement with Abriginal Cmmunities Initial engagement with Abriginal cmmunities was carried ut at a cmmunity level with cmmunity representatives and members f the Prject Team (Prject Directr and Engagement Lead) and included tw specific elements: initial face-t-face meetings; and cmmunity traditinal knwledge mapping sessins. Initial engagement (described in the text belw and summarized n Figure 1) included the fllwing steps: 1. Cntact was made by phne t set a date and time fr a face-t-face meeting between cmmunity engagement representative(s) and Prject Team members. 2. An infrmatin package cntaining a meeting agenda and Pilt verview dcument was sent electrnically t each Abriginal cmmunity/grup cntact. 3. A face-t-face meeting in the cmmunity, r lcatin f the cmmunity representative s chice, was held t prvide an verview presentatin n the Pilt and prpsed engagement prcess, discuss the infrmatin package, ask questins and share infrmatin abut the Prject including acknwledgement f the cmmunity/grup s interests and interest in the Pilt. Meeting bjectives included: intrduce the Pilt and preliminary wrk cmpleted t date; answer preliminary questins with regard t the Pilt; cnfirm that the template engagement plan meets engagement needs fr effective participatin and cllabratin (and if nt, gather additinal input t finalize the cmmunity-specific final engagement plan); Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 9

13 gather initial input n cncerns and advice related t the Pilt; and discuss next steps including scheduling. 4. Based n step 3 abve, if the cmmunity expressed interest in further engagement, the engagement plan was refined t be cmmunity-specific. The plan was then shared with the Abriginal cmmunity t review, request revisins if necessary and validate the prcess. 5. Preparatin fr a cmmunity mapping sessin including scheduling and prvisin f preliminary infrmatin frm cmmunities (e.g., traditinal territries, traplines) and base map develpment. 6. Half-day cmmunity mapping sessin were held t cllect high-level baseline data t develp mapping layers fr use in the selectin f ptential candidate areas including ptential g and n g areas. The mapping sessin included presentatins n the Pilt and was a wrking sessin with traditinal knwledge hlders, elders. trappers, land users, engagement staff and cmmunity technical supprt. Attendance and participants varied and was specific t the cmmunity s specific engagement plan. 7. Cmmunity develped maps were prvided t the Prject Team t digitize. The maps were then prvided back t each respective cmmunity t validate with the understanding that they wuld be cnslidated with infrmatin frm ther cmmunities int mapping layers fr use in the multi-party wrkshps. 8. Infrmatin exchanges, cncerns, real-time respnses and fllw-up items were entered int each cmmunity-specific database fr tracking and fllw up purpses. 9. Each cmmunity was prvided the database fr their review and verificatin n meeting utcmes, descriptin f cncerns r sensitivities, and need fr fllw-up and/r reslutin. Initial engagement with Abriginal cmmunities: allwed preliminary infrmatin abut the Pilt, based n wrk dne t date, t be shared; began the cllabrative prcess with cmmunities t understand preliminary interests and sensitivities; and infrmed baseline infrmatin with cmmunity land use and traditinal knwledge t prceed int the multi-party prcess. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 10

14 Initial Cntact by Phne - pre-engagement Purpse prvide a brief descriptin f prject schedule face-t-face meeting Benefit verify apprpriate cmmunity cntact prvide time fr planning prir t infrmatin sharing Prvisin f Infrmatin Package Purpse prvide prject infrmatin prvide engagement infrmatin Benefit allw time fr review f infrmatin prir t face-t-face meeting Face-t-face Meeting Purpse t discuss infrmatin package t ask questins and share infrmatin Benefit t understand cmmunity interests t understand cmmunity interest in prject Refine Engagement Plan specific t Cmmunity Purpse t ensure engagement is apprpriate t cmmunity interests Benefit t ensure engagement is meaningful Cmmunity Mapping Sessin Purpse t gather traditinal knwledge t supprt candidate site selectin Benefit candidate prject sites infrmed by traditinal knwledge Cmmunity Validatin f Shared Infrmatin Purpse t ensure shared infrmatin is dcumented accurately Benefit accurate infrmatin t infrm bth prject design and planning as well as fr engagement fllw-up activities Figure 1 Summary f Initial Engagement Actins Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 11

15 Cmmunity Participatin- Initial One-n-One Meetings In ttal, 10 face-t-face meetings were held in r arund cmmunity centres with engagement staff and/r cmmunity representatives frm late Octber t mid-december These meetings served t intrduce the Pilt cncept, ask questins, discuss preliminary cncerns, and gauge interest, including t fllw up with a mapping sessin. The fllwing is a breakdwn f the number f participants per cmmunity: Beaver Lake Cree First Natin (1); Chipewyan Prairie Déné First Natin (1); Cld Lake First Natin (2); Frt McMurray #468 First Natin (2); Whitefish Lake First Natin (3); Heart Lake First Natin (2); Métis Lcal 193 Cnklin (1); Métis Lcal Willw Lake/Anzac (1); Métis Lcal Frt McMurray (1); and Métis Lcal Lac La Biche (ML2097 Bard). Cmmunity Traditinal Knwledge Mapping Sessins In ttal, seven cmmunity traditinal knwledge mapping sessins were held in cmmunity centres frm December 2017 t early February 2017 with engagement staff, cmmunity elders and land users as well as cmmunity technical supprt leads and leadership, based n cmmunity preferences. Mapping sessins served t cllect high-level baseline data t develp mapping layers fr use in the selectin f ptential candidate areas. Raw data was returned t the cmmunities as their prprietary infrmatin with final mapping layers fr use in the Prject wrkshps validated prir t finalizatin. The fllwing is a breakdwn f the number f participants per cmmunity. Chipewyan Prairie Déné First Natin (9); Cld Lake First Natin (11); Frt McMurray #468 First Natin (11); Heart Lake First Natin (10); Métis Lcal 193 Cnklin (19); Métis Lcal Willw Lake/Anzac (9); and Métis Lcal Frt McMurray (11) Multi-party Engagement A multi-party apprach included tw specific elements: multi-party prcess framewrk; and multi-party wrkshps. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 12

16 Multi-party engagement (described in the text belw and summarized n Figure 2) included the fllwing steps: 1. Develpment f a draft multi-party prcess framewrk (Sectin ) based n a cllabrative, interest-based apprach and best practices. 2. Prvisin f the multi-party prcess draft dcument t each participating Abriginal cmmunity fr review, feedback and apprval. 3. Prir t each wrkshp, prvisin f all relevant preparatry materials, including agenda. 4. At each wrkshp, adherence t the fllwing wrkshp cntent: All wrkshps will cmmunicate: guiding principles related t the verall Pilt; multi-party prcess related t hw the wrkshp will be cnducted; key assumptins related t wrkshp cntent; wrkshp gals, bjectives and desired utcmes; and next steps. All wrkshps will start with a presentatin n what was heard / utcmes frm the previus wrkshp. All wrkshps will end with a presentatin f next steps and hw infrmatin/input will be integrated int the Prject utcmes, including decisins. All wrkshps will be interactive, allwing fr infrmatin t be shared and input t be received wrkshp elements will include presentatins, breakut wrking grups, and wrking grup reprting back t the larger grup as apprpriate t facilitate desired wrkshp bjectives. A Parking Lt area will be included t recrd any ut-f-scpe questins, cncerns r input fr previus r future wrkshps. 5. Fllwing each wrkshp, a package f materials was prvided t all participants including agendas, a wrkshp summary and all presentatins. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 13

17 Multi-Party Prcess Purpse t cllectively develp a gvernance structure t clearly define hw participants will wrk tgether during multi-party engagment Benefit infrmatin sharing and decisin making that is meaningful t all participants and supprtive f prject design and planning Wrkshp Preparatin & Participatin Purpse t allw participant t cme t each wrkshp with an understanding f the wrkshp cntent and prepare fr wrkshp wrking sessins Benefit thughful input int wrkshp subject matter Validatin f Wrkshp Outcmes Purpse t ensure shared infrmatin is dcumented accurately t ensure participants have a cmmn understanding f utcmes frm previus wrkshps Benefit decisins and utcmes supprted with a cmmn understanding Figure 2 Summary f Multi-party Engagement Actins The intent f this multi-party apprach was t ensure that all parties shared a cmmn understanding, t allw fr the identificatin f cmmn grund fr actin and t prmte innvative, cllabratively develped slutins. The wrkshp prcess did nt replace stakehlder-specific engagement where defined by Abriginal cmmunity prtcls r fr tpic-specific Prject discussins that may nt require all stakehlders t have input r t reslve a very stakehlder-specific cncern r interest. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 14

18 Multi-party Prcess Framewrk A clearly defined prcess framewrk was develped facilitate a cllabrative, interest-based apprach fr bringing participating Abriginal cmmunities tgether. Elements f the framewrk included: Participants Multi-party participants included Abriginal cmmunities partaking in the multi-party prcess. Prject Team members (including prject funders) participated in supprt and facilitating rles and Alberta Envirnment and Parks (AEP) participated as an bserver. Rle and Respnsibilities Rles and respnsibilities f participants including wh will represent them, their accuntability t cmmunicate the cncerns, discussins and decisins back t their respective rganizatins r cnstituents, and their cmmitment t cme prepared t each wrkshp. Wrk Plan A wrk plan cnsisting f a series f wrkshps and supprted by the cmmunity-specific engagement plans was utlined. The prcess dcument cnfirms and cmmits participants t the final wrk plan, including scheduling and making every reasnable effrt t attend and participate. Decisin Making A descriptin f the cnsensus-based apprach was prvided t guide participating parties in striving t reach cnsensus in bth smaller breakut grup wrking sessins as well as larger grup decisins, including cmmitment f participants t make best effrts t find cmmn grund. Outcmes and Reprting Describes hw the wrkshps are intended t take the participants thrugh a natural prgressin f develpment in the design and planning f the Pilt. The multi-party prcess framewrk is included in Appendix B. This framewrk was prepared early in Prject develpment and is included as it was submitted t cmmunities withut reflecting changes that ccurred as the Prject evlved Multi-party Wrkshp Cntent The intent f the multi-party prcess was t prvide Abriginal cmmunities with an pprtunity t hear and appreciate perspectives, identify areas f cmmn grund, share ideas and cme t cnsensus t prmte wnership f, and supprt fr, the eventual Prject deliverables (e.g., management planning guides, Abriginal recmmendatins). A series f three wrkshps cmpsed f five mdules f wrk (described in the text belw and summarized n Figure 3), was undertaken t: present Pilt infrmatin gathered t date and cllabratively develp additinal ptential stakehlder-infrmed criteria fr Pilt planning; discuss cnsideratins fr candidate areas; Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 15

19 seek input n ptential fence layut(s); dcument site-specific cncerns fr cnsideratin in management plan develpment; cllabratively develp mitigatins, measures and mnitring fr management plan elements t address identified cncerns/sensitivities fr candidate areas; cnslidate recmmendatins prvided by participating Abriginal cmmunities thrughut the curse f engagement; and present key utcmes f the management planning guides and recmmendatins. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 16

20 WORKSHOP #1: Site Selectin Infrmatin & Definitin and Candidate Site Selectin Purpse t present prject infrmatin gathered t date and cllabratively develp additinal ptential stakehlder-infrmed criteria fr candidate site selectin Benefit establish cmmn understanding infrm prject planning fr site selectin t cllabratively identify candidate areas WORKSHOP #2: Fence Layut & Design and Management Planning Guides Purpse t gather input n fence layut and design fr preferred candidate areas t gather input n management planning guides Benefit infrm fence layut and design fr preferred candidate areas infrm management planning guides Purpse WORKSHOP #3: Management Planning Guides, Recmmendatins Reprt and Next Steps t gather input n remaining management planning guides t review recmmendatins prvided thrugh ut engagement t date and gather additinal recmmendatins frm participating Cmmunities present next steps and wrap-up multi-party engagement Benefit infrmed management planning guides Abriginal Cmmunity develped recmmendatins reprt cmmn understanding n cmpletin f the definitin and planning phases f the Pilt and submissin t the Gvernment f Alberta Figure 3 Multi-party Wrkshps Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 17

21 Cmmunity Participatin- Multi-party Wrkshps The fllwing 8 Abriginal cmmunities participated in the multi-party wrkshps held in Frt McMurray: Chipewyan Prairie Déné First Natin; Cld Lake First Natin; Frt McMurray #468 First Natin; Whitefish Lake First Natin; Heart Lake First Natin; Métis Lcal 193 Cnklin; Métis Lcal Willw Lake/Anzac; and Métis Lcal Frt McMurray. Three wrkshps were held with participating cmmunities (including elders, land users and cmmunity technical supprt) and the Prject Team. A representative f the GA participated as an bserver. The fllwing is a breakdwn f participant numbers per wrkshp: Wrkshp #1 (March 15 and 16, 2017) (38); Wrkshp #2 (May 24 and 25, 2017) (32); and Wrkshp #3 (Octber 4 and 5, 2017) (28) 2. Wrkshp-specific databases were develped t track input received during wrking sessins and parking lt items as well as fllw-up fr each entry (Appendix D). 6 ENGAGEMENT OUTCOMES 6.1 Initial Engagement During initial engagements, cmmunity traditinal knwledge mapping sessins were held t develp cmmunity-based mapping layers fr use in cnjunctin with ther data layers (e.g., frest harvesting, bitumen reserves, caribu ranges, recent fires) t help identify ptential candidate areas fr the Pilt. Objective: t engage with individual knwledge hlders/land users in each participating Abriginal cmmunity t identify key features n the land fr the fenced area that may be (frm their perspective): included (G Areas); r excluded (N G Areas). 2. Whitefish Lake was unable t attend Wrkshp #3. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 18

22 Outcme: a series f cnslidated maps that were used as additinal cmmunity mapping layers, alng with the Eclgical, Ecnmic and Lgistical layers develped during preliminary wrk and assigned rankings f either an pprtunity (+) r a cnstraint (-) (Nishi and Manuel 2017) as shwn n Figures 4 t 6. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 19

23 Figure 4 Suitable Areas fr the Pilt (+) (green shaded areas) Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 20

24 Figure 5 Ptentially Suitable Areas fr the Pilt (+) Wuld Require Further Investigatin (range shaded areas) Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 21

25 Figure 6 Unsuitable Areas fr the Pilt (-) (thatched areas) Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 22

26 6.2 Multi-party Engagement A series f multi-party wrkshps were planned based n five identified mdules f wrk: 1. Site Definitin and Validatin; 2. Site Ranking and Selectin; 3. Fence Layut and Design; 4. Infrmed Management Plans; and 5. Abriginal cmmunity Recmmendatins Reprt Cllabratin. Each f these wrk mdules prduced utcmes that supprt Prject deliverables Selectin f Preferred Candidate Areas Objectives: t identify and define cmmunity-infrmed criteria (map layers) fr ptential candidate area selectin fr the Pilt; and t rank and select preferred candidate areas (based n the results f Day 1) fr future siting f the Pilt. Wrkshp participants reviewed key elements f the Pilt as well as the technical and cmmunity infrmatin cllected t date that infrmed the develpment f a series f mapping layers and definitins. Mapping layers were categrized under ne f fur categries: 1. Eclgical (e.g., caribu habitat); 2. Ecnmic (e.g., il sands prject ftprints); 3. Lgistical (e.g., transprtatin [rads and railways]); and 4. Cmmunity (e.g., suitable areas fr fence [as identified thrugh cmmunity mapping sessins in the initial engagement phase]). Each layer was assigned a negative, psitive r neutral value based n its effect n siting the Pilt (e.g., caribu habitat (+), prject ftprint (-), transprtatin (~), suitable areas identified by cmmunities (+)). Wrking sessins fcused n reviewing and validating map layers and definitins (including making recmmendatin fr additinal mapping layers and making changes t values), wrking thrugh divergent views identified during initial engagements (e.g., having n industry activity vs. sme industry activity within the fence) and understanding the mapping prcess t use fr selecting pssible sites fr the Pilt. Eight pssible candidate areas were generated nce the map layering prcess was applied. Wrkshp participants then applied a number f eclgical, ecnmical, lgistical and cmmunity cnsideratins (e.g., Is there gd habitat available?; Is there a cmmunity relatively clse t supprt this Pilt?) t select three preferred candidate areas with an expansin f ne candidate area t include an area surrunding Egg Lake. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 23

27 Outcmes: a set f mapping layers infrmed by the cmmunities as well as verificatin f the mapping prcess t use t identify ptential sites fr the fence; and identificatin f three preferred candidate areas (Figure 7) t prgress fr further Pilt develpment. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 24

28 Figure 7 Preferred Candidate Areas Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 25

29 6.2.2 Fence Layut and Design Objective: T share infrmatin, knwledge and cnsideratins n: ptential fence layuts within the three preferred candidate areas; and fence design. Wrkshp participants reviewed the utcme f Wrkshp #1, including the preferred candidate areas, hw we determined the three preferred areas, what we heard abut thse three areas frm cmmunities and the criteria used t identify ptential fence layuts. Criteria fr identifying ptential fence layuts included: aviding il sands prject bundaries, aligning with existing rads and linear features (t reduce cst and need t create new disturbance), minimizing intersectin with wet areas (t ensure fenceline integrity), and prviding a diversity f habitats fr caribu (summer and winter). A first wrking sessin fcused n reviewing maps f ptential fence layut(s) and criteria used fr each f the three candidate areas. Fr each candidate area, participants discussed fence layut ptins that were develped prir t the wrkshp based n the criteria, adjustments t the prpsed ptential fence layuts, ther lcatins within the candidate area and the prs and cns f the fence layut ptins. The utcmes f this wrk were then reprted back t the larger grup. A secnd wrking sessin included a grup presentatin, discussin and questins and answers n the design f the fence. Using Ggle Earth and a virtual flyver and examples f ther facilities, participants discussed design cnsideratins based n the fllwing design principles: Precautinary Principle Design t: be practive vs. reactive; enable husbandry and animal management as required; allw fr mnitring and evaluatin; and be respnsive and allw fr adaptive management; minimize animal handling (capture, release, mnitring, emergencies, etc.); and maximize calf survival and d n harm t caribu. Outcme: cmmunity-infrmed pssible fence layut(s) fr each f the three candidate areas (Figure 8) as well as cmmunity verificatin and input int the ptential design f the fence. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 26

30 Figure 8 Example Fence Layuts Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 27

31 6.2.3 Infrmed Management Planning Guides Objective: T cllect infrmatin and knwledge n management planning guides. Prir t Wrkshp #2, cmmunities were prvided a list f 12 prpsed Pilt management plans and were asked t identify the plans f mst interest t them t fcus n fr Wrkshp #2. Five plans were identified: Access Management Plan, Operatins and Maintenance Plan, Caribu Husbandry Plan, Predatr and Wildlife Management Plan, and Research and Mnitring Plan. The remaining plans were cvered in Wrkshp #3. A wrkbk was prvided prir t the wrkshp fr participants t begin dcumenting their thughts t take int the wrkshp n each f the plans, r alternatively, t fill ut with additinal input and prvide t the Prject Team prceeding the wrkshp. Fr the identified pririty plans, a wrking sessin had participants mving thrugh tw grups, Grup 1 fcused n Access and Maintenance and Grup 2 fcused n Caribu Husbandry, Predatr and Wildlife Management and Research and Mnitring. Fr each plan, what we heard frm previus engagements were discussed (including if it applied t mre than ne plan) and participants shared additinal input and knwledge specific t each plan. Fr the remaining plans, wrking sessins included participants wrking in ne large grup. The first gruping f plans included Risk Management and Emergency Respnse. The secnd gruping included Cmmunicatins and Outreach, Stakehlder Engagement and Abriginal Cnsultatin. Fr each grup f plans the Prject Team prvided a brief presentatin summarizing the structure and draft elements. Fr the Risk Management and Emergency Respnse plans, participants wrked thrugh identifying key risks/hazards frm a draft list as well as t share additinal ptential risks and hazards that may be imprtant t the Pilt. Fr the Cmmunicatins and Outreach and Stakehlder Engagement plans, participants identified ptential stakehlders in additin t a draft list prvided and shared cmmunicatins and engagement tls and methds fr cnsideratin int the plans. Fr the Abriginal Cnsultatin plan, participants identified key issues t cnsider and shared cnsultatin best practices and cmmunity preferences. The utcmes f each wrking sessin were reviewed and reprted back n t ensure all infrmatin was recrded and accurate. Outcme: Cmmunity infrmatin t further infrm management planning guide develpment Abriginal Cmmunity Recmmendatins Reprt The Abriginal Cmmunity Recmmendatins Reprt is a cnslidatin f recmmendatins prvided by participating Abriginal cmmunities thrughut the curse f engagement. Objective: T further develp Pilt recmmendatins frm cmmunities. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 28

32 In preparatin fr Wrkshp #3, a draft f the Abriginal Cmmunity Recmmendatins Reprt was prvided t participating cmmunities. The draft included recmmendatins shared thrughut engagement t date. A series f presentatins were prvided that walked wrkshp participants thrugh the structure and intent f the Abriginal Cmmunity Recmmendatins Reprt as well as the draft cntent including recmmendatins we heard t date. A first wrking sessin fcused n prviding additinal recmmendatins as well as prviding additinal infrmatin and/r detail n the recmmendatins that we previusly prvided and cnslidated int the draft. Participants tackled this in tw wrking grups: ne that fcused n recmmendatins by Pilt phase (final site selectin, cnstructin, peratin and ten-year review) and ne that fcused n pprtunities (respecting Abriginal and Treaty rights and interests, supprting cultural relevance, integrating traditinal knwledge, recgnizing existing and future land use, building capacity, emplying lcal Abriginal cmmunities and sharing respnsibility). At the end f the wrking sessin participants validated new cntent and discussed infrmatin t be included in appendices t the Abriginal Cmmunity Recmmendatins Reprt. This was then fllwed with a reprt back t the larger grup. A secnd wrking sessin cnsisted f a rund table t: reflect n utcmes f the grup wrk and t verify alignment n the recmmendatins t prvide in the Reprt; ask questins; prvide additinal input/cmments n recmmendatins t be prvided t the GA/prpnent; and cnfirm next steps t finalize the Reprt. Outcme: Cmmunity-develped recmmendatins t finalize the develpment f the Abriginal Cmmunity Recmmendatins Reprt. Fllwing the wrkshp, participating Abriginal cmmunities were prvided the updated draft fr review, feedback and apprval. The Abriginal Cmmunity Recmmendatins Reprt is prvided as Appendix C. 7 ANALYSIS AND RECOMMENDATIONS The fllwing summarizes the verall prcess and feedback received n the engagement prcess and apprach. Thrughut this summary are recmmendatins n hw future Abriginal engagement may prceed, given the experience frm this Prject Team. Summarized in Appendix C are recmmendatins frm Abriginal cmmunities, mainly related t Pilt implementatin, shuld it g frward. 7.1 Abriginal Engagement Plan As discussed in Sectin 5.3, a cmmunity-specific engagement plan was drafted fr review by each Abriginal cmmunity during initial engagements and cmmunity feedback was used t refine the engagement plan and engagement bjectives. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 29

33 In the analysis f meeting the intent and desired utcmes utlined by the engagement plans, there are tw key elements that require discussin: (1) develping a traditinal knwledge sharing agreement; and (2) final ne-n-ne engagement Traditinal Knwledge Sharing Agreement Over the perid f Octber 2016 t January 2017 the Prject Team wrked with individual Abriginal cmmunities t put a traditinal knwledge sharing agreement in place. Sme cmmunities had template agreements t share and ther cmmunities required an agreement t be develped by their legal r ther representatives r did nt use a sharing agreement t guide the cllectin and use f cmmunity member knwledge. Because the Prject scpe was unlike a regulated industrial prject it was nt clear what shuld r shuld nt be included in the agreements. Bth the Prject Team and cmmunities felt that it was necessary t be respectful f the knwledge shared and agreed that sitespecific knwledge was prprietary t the hlder and the cmmunity and culd nt be made publicly available. Ultimately, sharing agreements were nt finalized r signed. Instead, the Prject Team and each cmmunity agreed t the fllwing terms t ensure that cnfidential infrmatin remained cnfidential and that the infrmatin needed t prvide baseline infrmatin t aid in candidate area selectin culd be used in a public setting (i.e., multi-party Wrkshp #1): while site-specific infrmatin and knwledge was shared, this infrmatin was cnslidated and digitized int G and N G area mapping layers; cmmunity-specific maps were prvided back t each cmmunity t bth ensure accuracy as well as t validate that the infrmatin depicted n the map was at a scale f reslutin that it wuld be prtective f cmmunity prprietary infrmatin; and final mapping layers used in the multi-party wrkshps were cnslidated int larger G and Ptential G and N G areas that were representative f all input frm all cmmunities and nt attributed t any specific individual r cmmunity. Cmmunities placed a great deal f trust in the prcess and in the Prject Team t be respectful f the use f cmmunity traditinal knwledge. This is nt typical nr des it represent a best practice and is nt recmmended shuld the Pilt g frward. Had the Prject Team develped a draft sharing agreement fr the Prject scpe, it is mre likely that sharing agreements wuld have been in place prir t the cmmunity mapping sessins. Prject Team Recmmendatin - Shuld the Pilt advance, it is recmmended that the GA and/r prpnent develp a draft traditinal sharing agreement specific t the elements f the Pilt t be used fr the cllectin and sharing f cmmunity traditinal knwledge Final One-n-One Engagement Originally, a final phase f engagement with Abriginal cmmunities t cnduct further ne-n-ne engagements was planned t: ensure that cmmunity and stakehlder-specific cncerns falling utside f the wrkshp prcess were addressed; Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 30

34 ensure that engagement assciated with the Prject scpe was cmplete; and cnfirm that cmmunities and stakehlders have a shared understanding f engagement utcmes, Prject deliverables and next steps. Due t the nature f the multi-party wrkshps the Prject Team was able t freg this final phase. Cntributing factrs included: attendance f the multi-party wrkshps by a representative f AEP t address ut-f-scpe respnses (related t the larger range planning initiative); attendance f Prject Team members t prvide real-time respnses; timely fllw-up n wrkshp input and incrpratin int planning and design plans; and structuring the multi-party wrkshp t include reprting n the previus engagement and hw cmmunity input was cnsidered, clearly prviding a wrkshp-specific radmap including intended utcmes and articulating next steps in the engagement prcess. Prject Team Recmmendatin - Shuld the Pilt advance, future engagements with Abriginal cmmunities shuld cnsider the fllwing t supprt efficiency and effectiveness: meetings with Abriginal cmmunities bth individually r cllectively include representatives with the expertise and authrity t respnd t questins and cncerns in real time; and where feasible, fllw up r actin items are acted upn befre the next engagement ccurs and that this fllw up is clearly articulated s that each engagement builds n the previus and can advance in a timely manner with a cmmn understanding. 7.2 Tracking Interests and Cncerns Mnitring the success and failures f engagement, and adapting as apprpriate, cntributes t the lng-term success f the Pilt. Fr this reasn, engagement activities were tracked in bth cmmunityspecific databases as well as a wrkshp database t ensure that all input, interests and cncerns were apprpriately captured and respnded t. Fllw-up actins were recrded and tracked fr timeliness and frmed, in part, the what we heard prtin f the multi-party wrkshps. Prgress was measured thrugh several indicatrs including: degree f stakehlder Invlvement; respnsiveness t stakehlder Interests and cncerns; and stakehlder satisfactin Degree f Stakehlder Invlvement Abriginal cmmunity invlvement was measured by tracking participatin n an engagement basis (pre-engagement call, face-t-face meeting, cmmunity mapping sessin, and fr each wrkshp). Number f Abriginal Cmmunities Identified fr Engagement: Based n the criteria utlined in Sectin 5.1, 12 Abriginal cmmunities were identified fr engagement. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 31

35 Pre-engagement: In summary, the 11 Abriginal cmmunities participated in a pre-engagement phne call and expressed interest in a fllw-up face-t-face meeting. This represents 92% f the cmmunities identified fr engagement. Of the 12 cmmunities, pre-engagement phne calls ccurred with nine f the cmmunities during the first week f Octber All nine cmmunities expressed that they wuld be interested in an initial face-t-face meeting. Pre-engagement calls ccurred in mid-nvember 2016 Lac La Biche Métis Lcal 2097 and Owl River Métis Lcal Bth cmmunities expressed interest in an initial face-t-face meeting. Lakeland Métis Lcal 1909 was unreachable after several phne and attempts during Octber and Nvember Initial Engagement Face-t-Face Meeting: In ttal, 10 face-t-face meetings were held in r arund cmmunity centres ver the perid Octber t December 2016 with engagement staff and/r cmmunity representatives the Pilt Prject Directr and the Pilt Engagement Lead. This represents 83% f the cmmunities identified fr engagement and 91% f the cmmunities that participated in the pre-engagement call. These meetings served t intrduce the Pilt cncept, ask questins, discuss preliminary cncerns, and gauge interest, including t fllw up with a mapping sessin. The fllwing is a breakdwn f participants per cmmunity: Octber 24, 2016: Métis Lcal 1935 (Frt McMurray) (1); Octber 24, 2016: Métis Lcal 780 (Willw Lake) (1); Octber 25, 2016: Frt McMurray First Natin #468 (2); Octber 27, 2016: Cld Lake First Natin (2); Octber 27, 2016: Beaver Lake Cree Natin (1); Octber 28, 2016: Chipewyan Prairie Déné First Natin (1); Octber 28, 2016: Heart Lake First Natin (2); Nvember 9, 2016: Métis Lcal 193 (Cnklin) (1); December 13, 2016: Whitefish Lake First Natin (3); and December 13, 2016: Métis Lcal 2097 (Lac La Biche) ML2097 Bard. Initial engagement in the frm f in-cmmunity face-t-face meetings with Abriginal cmmunities was a key first step t bring the cncept fr the Pilt t the cmmunities. It was imprtant t have the Pilt Directr attend these meetings t bth demnstrate the imprtance f cmmunity invlvement fr the Prject Team as well as t answer, with authrity, preliminary questins that were raised. Prject Team Recmmendatin - shuld the Pilt mve frward, the prpnent shuld initiate engagements with an in-cmmunity meeting t establish a fundatin fr a relatinship mving frward. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 32

36 Initial Engagement Cmmunity Traditinal Knwledge Mapping Sessins: In ttal, 7 cmmunity mapping sessins were held ver the perid December 2016 t February 2017 in cmmunity centres with engagement staff, cmmunity elders and land users as well as cmmunity technical supprt leads and leadership, based n cmmunity preferences. These sessins were als attended by the Prject Directr, Engagement Lead and in sme cases, the Prject Team mapping specialist. This represents 58% f the cmmunities identified fr engagement and 70% f the cmmunities that participated in an initial face-t-face meeting. Mapping sessins served t cllect high-level baseline data, t develp mapping layers t use in the selectin f ptential candidate areas. Raw data was returned t the cmmunities as their prprietary infrmatin with final mapping layers fr use in the wrkshps validated prir t finalizatin. The fllwing is a breakdwn f cmmunity participants per cmmunity: December 12, 2016: Chipewyan Prairie Déné First Natin (9); December 14, 2016: Métis Lcal 780 (Willw Lake) (9); December 15, 2016: Métis Lcal 1935 (Frt McMurray) (11); January 24, 2017: Frt McMurray First Natin #468 (11); January 18, 2017: Cld Lake First Natin (11); February 1, 2017: Métis Lcal 193 (Cnklin) (19); and February 7, 2017: Heart Lake First Natin (10). As identified in the Abriginal Cmmunity Recmmendatins Reprt (Appendix C), cmmunities have identified the need t cllect mre site-specific traditinal land use infrmatin at a finer scale f reslutin t bth cnfirm the G and N G areas identified during the mapping sessins as well as t identify further land based attributes. Prject Team Recmmendatin - shuld the Pilt advance, the Abriginal Cmmunity Recmmendatins Reprt shuld be referred t fr timing f activities. It is als re-iterated that a traditinal knwledge sharing agreement be in place in advance f cllecting cmmunity traditinal knwledge. Discussins fr the sharing agreement and scpe f wrk (including budget) fr cllecting traditinal land use infrmatin and knwledge shuld begin at least 6 mnths in advance. Multi-party Engagement Wrkshps: Wrkshp #1 Eight Abriginal cmmunities, including cmmunity knwledge hlders and/r land users, engagement staff and cmmunity technical supprt representatives participated in Wrkshp #1 hsted in Frt McMurray n March 14 and 15, This represents 67% f the cmmunities identified fr Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 33

37 engagement, 80% f the cmmunities that participated in an initial face-t-face meeting and 114% 3 f the cmmunities that hsted mapping sessins. Thirty-eight individuals participated in Wrkshp #1 with three individuals n average participating frm each cmmunity. Wrkshp #2 Eight Abriginal cmmunities, including cmmunity knwledge hlders and/r land users, engagement staff and cmmunity technical supprt representatives participated in Wrkshp #2 hsted in Frt McMurray n May 24 and 25, This represents 67% f the cmmunities identified fr engagement, 80% f the cmmunities that participated in an initial face-t-face meeting and 114% 4 f the cmmunities that hsted mapping sessins. Thirty-tw individuals participated in Wrkshp #2 with three individuals n average participating frm each cmmunity. Wrkshp #3 Seven 5 Abriginal cmmunities, including cmmunity knwledge hlders and/r land users, engagement staff and cmmunity technical supprt representatives, participated in Wrkshp #3 hsted in Frt McMurray n Octber 4 and 5, This represents 58% f the cmmunities identified fr engagement, 70% f the cmmunities that participated in an initial face-t-face meeting and 100% f the cmmunities that hsted mapping sessins. Twenty-eight individuals participated in Wrkshp #3 with three individuals n average participating frm each cmmunity. The Prject Team viewed the multi-party prcess as an effective venue t wrk thrugh, and cllabrate with, Abriginal cmmunities n varius aspects f the Pilt definitin and planning. Key t its success, as discussed in Sectin and prvided as Appendix B, was the develpment f a clearly defined prcess framewrk that was reviewed and agreed t by participating Abriginal cmmunities. The framewrk set frth a cllabrative, interest-based apprach t ensure a cmmn understanding and allwed fr the identificatin f cmmn grund t prgress the Pilt cncept. Prject Team Recmmendatin - shuld the Pilt mve frward, a prcess similar t that described in Appendix B shuld be established s that critical elements such as rles and respnsibilities as well as decisins and utcmes are clearly understd and agreed t. 3. Whitefish Lake First Natin did nt hst a mapping sessin but did participate in the wrkshps resulting in 7 Cmmunities participating in mapping sessins and 8 Cmmunities participating in the wrkshps. 4. Ibid. 5. Whitefish Lake First Natin was unable t attend Wrkshp #3. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 34

38 Overall, the degree f Abriginal cmmunity invlvement was gd. Frm the riginal 12 cmmunities identified: Cntact was achievable with 11 cmmunities thrugh the pre-engagement call: One cmmunity was unreachable by phne, text r . Ten cmmunities participated in face-t-face meetings: Of the 11 cmmunities fr which cntact was made, ne became unreachable by phne, fax r . Seven cmmunities hsted cmmunity mapping sessins: Of the ten cmmunities that participated in the initial face-t-face meeting: ne was identified as a cmmunity t mve frm the face-t-face meeting t the wrkshps withut the additinal step f cllecting mapping infrmatin; ne cmmunity did nt have the human resurces t hst a mapping sessin in time fr inclusin int Wrkshp #1; and ne cmmunity became unreachable by phne r . Eight cmmunities participated in the multi-party wrkshps: Of the ten cmmunities that participated in the initial face-t-face meeting: tw cmmunity became unreachable by phne r . Nte that ne cmmunity indicated availability fr Wrkshp #3 but was unable t attend (hence there were nly seven cmmunities in attendance fr Wrkshp #3). Fr the eight cmmunities that were invlved thrughut engagement, the Prject Team fund that they were highly engaged and made all effrts t attend all engagements. As an verall bservatin, cmmunity invlvement was dependant n the ability f the Prject Team t make cntact with any ne particular cmmunity. This may reflect the internal capacity f the cmmunity t engage and/r fully participate in engagement activities and assciated timelines. Understanding that cmmunity engagement and cnsultatin representatives are respnsible fr respnding t a number f regulatry and Crwn initiatives, the inability fr sme cmmunities t participate r participate fully wuld be expected. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 35

39 7.2.2 Respnsiveness t Cmmunity Interests and Cncerns Initial Engagement respnsiveness by the Prject Team was measured thrugh: percentage f cncerns/sensitivities in engagement database respnded t and/r addressed in real time nly; percentage f cncerns/sensitivities in engagement database respnded t and/r addressed via fllw up nly; percentage f cncerns/sensitivities in engagement database respnded t and/r addressed via bth real time and fllw up; and percentage f cncerns/sensitivities in engagement database utstanding. Multi-party Engagement respnsiveness by the Prject Team was measured thrugh: percentage f cncerns/sensitivities in engagement database respnded t and/r addressed in real time r via fllw up; and percentage f inputs in engagement database cnsidered in decisins r incrprated int planning dcuments. The abve indicatrs f respnsiveness were measured fr bth the cmmunity-specific databased develped as well as fr each f the three wrkshps. Initial Engagement Cmmunity-specific Data As preliminary cncerns and sensitivities were identified beginning with the initial face-t-face meetings, nly thse ten cmmunities were tracked fr these indicatrs. Beaver Lake Cree First Natin Percent Questins/cncerns expressed 8 Respnded t/ addressed in real time nly 4 50% Respnded t/ addressed via fllw up nly % Respnded t/ addressed in real time as well as additinal fllw up 2 25% Outstanding % Ttal 100% Ntes fr utstanding items finalized traditinal knwledge sharing agreement Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 36

40 Chipewyan Prairie Déné First Natin Percent Ntes fr utstanding items Questins/cncerns expressed 13 Respnded t/ addressed in real time 3 23% nly Respnded t/ addressed via fllw up 5 39% nly Respnded t/ addressed in real time as 4 31% well as additinal fllw up Outstanding 1 7% finalized traditinal knwledge sharing agreement Ttal 100% Cld Lake First Natin Percent Ntes fr utstanding items Questins/cncerns expressed 46 Respnded t/ addressed in real time 35 76% nly Respnded t/ addressed via fllw up 6 13% nly Respnded t/ addressed in real time as 4 9% well as additinal fllw up Outstanding 1 2% finalized traditinal knwledge sharing agreement Ttal 100% Frt McMurray #468 First Natin Percent Ntes fr utstanding items Questins/cncerns expressed 45 Respnded t/ addressed in real time % nly Respnded t/ addressed via fllw up 4 9% nly Respnded t/ addressed in real time as % well as additinal fllw up Outstanding 1 2% finalized traditinal knwledge sharing agreement Ttal 100% Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 37

41 Heart Lake First Natin Percent Ntes fr utstanding items Questins/cncerns expressed 14 Respnded t/ addressed in real time 7 50% nly Respnded t/ addressed via fllw up 0 0% nly Respnded t/ addressed in real time as 6 43% well as additinal fllw up Outstanding 1 7% finalized traditinal knwledge sharing agreement Ttal 100% Whitefish Lake First Natin Percent Ntes fr utstanding items Questins/cncerns expressed 5 Respnded t/ addressed in real time 0 0% nly Respnded t/ addressed via fllw up 0 0% nly Respnded t/ addressed in real time as 4 80% well as additinal fllw up Outstanding 1 20% finalized traditinal knwledge sharing agreement Ttal 100% Métis Lcal 193 Cnklin Percent Ntes fr utstanding items Questins/cncerns expressed 31 Respnded t/ addressed in real time 17 55% nly Respnded t/ addressed via fllw up 0 0% nly Respnded t/ addressed in real time as 13 42% well as additinal fllw up Outstanding 1 3% finalized traditinal knwledge sharing agreement Ttal 100% Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 38

42 Métis Lcal Willw Lake/Anzac Percent Ntes fr utstanding items Questins/cncerns expressed 35 Respnded t/ addressed in real time 10 29% nly Respnded t/ addressed via fllw up 4 11% nly Respnded t/ addressed in real time as 20 57% well as additinal fllw up Outstanding 1 3% finalized traditinal knwledge sharing agreement Ttal 100% Métis Lcal Frt McMurray Percent Ntes fr utstanding items Questins/cncerns expressed 44 Respnded t/ addressed in real time 15 34% nly Respnded t/ addressed via fllw up 8 18% nly Respnded t/ addressed in real time as 20 46% well as additinal fllw up Outstanding 1 2% finalized traditinal knwledge sharing agreement Ttal 100% Métis Lcal Lac La Biche Percent Questins/cncerns expressed 20 Respnded t/ addressed in real time 7 35% nly Respnded t/ addressed via fllw up 6 30% nly Respnded t/ addressed in real time as 7 35% well as additinal fllw up Outstanding 0 0% Ttal 100% Ntes fr utstanding items In general, questins raised during initial engagements fcused n the Pilt, findings frm earlier preliminary wrk, and the prpsed engagement prcess. In general, cncerns and sensitivities raised during initial engagement included impacts t Abriginal rights and interests, impacts t wildlife, management f cmpeting land uses n an already busy landscape, and the meaningfulness f the Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 39

43 engagement prcess. Included in discussins was the sharing f knwledge and bservatins abut reginal and resident caribu including their decline ver the last several decades. The ability t respnd in real time allwed fr fllw up activities t fcus n imprtant infrmatin t carry-frward int the engagement prcess with respect t the wrk planned fr the multi-party wrkshps and assciated mdules f wrk. Generally speaking, mst questins were respnded t and addressed in real time while cncerns and sensitivities as well as the traditinal, land use and technical infrmatin shared was fllwed up n. Fllw up items were bth shared with the Prject Team fr planning purpses as well as serving as the fundatin fr what we heard n specific planning elements (e.g., site selectin, management plans, etc.) that served as the basis fr the cllectin f further input at the respective wrkshp. As a result, fr all cmmunities, the percentage f utstanding cncerns was slely related t the finalizatin f a traditinal knwledge sharing agreement (see Sectin fr a discussin n, and a recmmendatin fr, the traditinal knwledge sharing agreements). Multi-party Engagement Wrkshp-specific Data As infrmatin shared in the wrkshps was nt attributed t specific cmmunities r individuals, prvided in a multi-party frum, and shared t infrm Pilt planning, the databases fr each wrkshp are included as Appendix D as a Multi-party Wrkshp Database. Wrkshp #1 Wrkshp #2 Wrkshp #3 Number f questins/cncerns expressed Percent questins/cncerns respnded t 100% 100% N/A Number f inputs expressed Percent inputs incrprated 100% 100% 100% Percentage utstanding 0% 0% 0% In general, questins and cncerns raised during the wrkshps engagements fcused n Pilt cncept (with mre specificity in sme cases that thse that arse during initial engagements) and areas that had nt yet been cvered and discussed in detail during a wrkshp wrking sessin. These questins and cncerns were captured n flipcharts ( parking lts ) thrughut the day r as part f large grup discussins. Having members f the Prject Team in attendance at the wrkshps allwed respnses t be prvided in real time and allwed fr bth meaningful grup discussins and timely fllw up. The investment f time by the cmmunities t prepare and participate als allwed the wrkshps t prgress thrugh the five mdules f wrk. By Wrkshp #3, there were n items in the parking lt that needed further respnse r fllw up. Mst input prvided by Abriginal cmmunities t infrm the varius elements f the definitin and planning phases was prvided during wrking sessins. Input received was thughtful and relevant t Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 40

44 the elements presented and hence all input was either cnsidered in decisins (e.g., in candidate site selectin, fence layut) r incrprated int planning dcuments (e.g., management planning guides, Abriginal Cmmunity Recmmendatins Reprt). As a result, fr all wrkshps, the percentage f utstanding questins, cncerns inputs was zer Stakehlder Satisfactin Stakehlder satisfactin was tracked via questinnaires prvided at the cmpletin f each wrkshp. Each wrkshp had an assciated questinnaire that culd be filled ut by wrkshp participants. These questinnaires were identical fr Wrkshps #1 and #2 with sme variatin fr Wrkshp #3 t reflect that it was the final wrkshp and wrap-up f engagement. All f the questinnaires had a number f questins with assciated quantitative rankings n a scale f 1 t 5 as well as a number f pen-ended questins t allw the participants t share their thughts. The results f the wrkshp are as fllw: Quantitative Survey Questin On a Scale f 1 t 5: Did the wrkshp meet yur Wrkshp #1 Wrkshp #2 Wrkshp #3 Ttal Average expectatins? Did yu learn anything frm this wrkshp? Were yu able t share yur views and pinins? Did yu like the frmat f the breakut sessins? Overall, were yu satisfied with this wrkshp? Ttal Average (n a scale f 1 t 5) The fllwing prvides the pen-ended questins psed t participants alng with an accunting f the respnses received categrized under cmmn themes: Is there anything yu did r did nt like abut this wrkshp? [WORKSHOPS #1, #2 AND #3] Wrkshp participants respnded that they liked the wrkshp frmat and delivery with regard t: tpics were presented in an interesting and understandable frmat; participants learned a lt abut caribu and the Pilt; there was plenty f pprtunity t prvide input int the varius Pilt activities/plans; input/updates were incrprated prmptly and presented/discussed at the fllwing wrkshp; and delivery was very prfessinal and friendly. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 41

45 Wrkshp participant respnses als included aspects that culd have been different r imprved: prvisin f mre time t gather input and make decisins; prvisin f mdelling results fr the map layers used befre Wrkshp #1; cnsideratins f impacts t mre than just caribu; and mre streamlining f breakut grup tasks. D yu have any recmmendatins fr the next wrkshp? [WORKSHOP #1 AND #2 ONLY] Respnses frm wrkshp participants fcused n tw themes: prvisin f infrmatin and timing. prvisin f draft materials ahead f time (specifically draft management planning guides); prvisin f mre infrmatin (defined steps) mving frward; cver less materials in each wrkshp and prvide mre time fr questins; plan fr a rundtable t give everyne an pprtunity t speak; and increase the number f breaks t allw participants t share ideas amngst each ther. Based n yur verall experience with these wrkshps, d yu think this was an effective way t wrk tgether n imprtant issues like caribu recvery? Why r why nt? [WORKSHOP #3 ONLY] All respndents viewed the wrkshps as an effective apprach t wrk cllabratively: gd/effective way t allw fr participatin; all participant views were dcumented and treated with respect; and multi-party [stakehlder] grups can be difficult t manage but there was interest and cllabratin frm all cmmunities as well as with the Prject Team and the AEP representative. Has yur experience with these wrkshps cnfirmed r changed hw yu view the fence Pilt? In what way? [WORKSHOP #3 ONLY] Overall wrkshp participants respnded that their views n the fence cncept changed and that, because they had a better understanding f the Pilt and had an pprtunity t cllabrate in shaping the planning phase, it is a viable and gd ptin t further explre. Wuld yu like t add anything else? [WORKSHOPS #1, #2 AND #3] Respnses t this last questin ranged frm re-iterating respnses t the abve questins t prviding additinal guidance fr wrkshp frmat: wrkshps were well rganized t allw participants t speak and share their views; the wrkshp atmsphere was encuraging and very participatry; the prcess was rushed and mre time wuld have been preferable; imprtant t ensure apprpriate knwledge hlders attend the wrkshp (nt just technical representatives); and Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 42

46 it is recmmended that the Cumulative Envirnmental Management Assciatin Traditinal Knwledge Framewrk be used t wrk with Abriginal cmmunities. Wrkshp #1: 3 Wrkshp #2: 19 Wrkshp #3: 6 The Prject Team viewed the prvisin f wrkshp surveys t be very helpful in the planning f wrkshps as they prgressed. Fr example, based n survey respnses, time fr rundtables was added t Wrkshps #2 and #3. As well, participant feedback prvided insight n hw t present certain infrmatin (e.g., mre discussin n the status f management planning guides and hw the wrkshps were helping infrm cntent that was being develped as ppsed t respnding t an already develped draft). In general, the results f the surveys relayed t the Prject Team whether they were n track and where adjustments were needed. Of nte is the imprtance f timing. The Prject Team engaged cmmunities ver the curse f apprximately ne year, with wrkshps beginning in March f 2017 and with rughly 60 business days between wrkshps (accunting fr July and August as nn-business times when cmmunities wuld be busy with hlidays and traditinal land use activities). Based n survey feedback, mre time, bth fr each tw half-day wrkshp and verall, was generally desired by participating cmmunities. As the planning phase had a target cmpletin date f the furth quarter f 2017, alltting additinal time was nt feasible. Prject Team Recmmendatin - Shuld the Pilt advance, it is recmmended that the GA and/r prpnent develp a prcess t regularly cllect feedback n stakehlder satisfactin, such as a survey after each large engagement effrt. Prject Team Recmmendatin - Shuld the Pilt advance, it is recmmended that the GA and/r prpnent review the Abriginal Cmmunity Recmmendatins Reprt fr suggestins relating t engagement timing/duratin. 8 HAND-OFF AND CLOSING Early Abriginal cmmunity Engagement was cnducted ver the curse f a year (Octber 2016 t Octber 2017) t identify interests, issues and cncerns f Abriginal cmmunities abut the Pilt and t imprve Pilt design by incrprating bth traditinal and current knwledge frm individuals living and wrking near ptential candidate areas. Input frm Abriginal cmmunities was used t infrm the selectin f candidate areas, imprve fence and facility design and t infrm Pilt management planning guides that will be used t create the management dcuments that will define Pilt implementatin. In additin, an Abriginal cmmunities Recmmendatins Reprt (Appendix C) was prepared t cnslidate recmmendatins prvided by participating Abriginal cmmunities thrughut the curse f engagement. These recmmendatins related t Pilt gvernance, peratinal details specific t each phase f Pilt implementatin; and areas f pprtunity t enhance the Pilt. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 43

47 Analysis f the verall engagement prcess and apprach including meeting the intent f the Pilt s Abriginal Engagement Plan and measuring prgress thugh a number f indicatrs allwed the Prject Team t adaptively manage cntent and delivery f engagement activities. While verall, early engagement successfully met its intended gal and bjectives, recmmendatins are prvided n hw future Abriginal engagement may prceed, given the Prject Team s experience. Prvisin f this reprt t the GA is intended, tgether with ther supprting management planning guides, t prvide insight and guidance n future engagement with Abriginal cmmunities if a decisin t prceed with the Pilt is made. 9 DEFINITIONS The fllwing definitins helped scpe and guide the engagement with Abriginal cmmunities fr the planning and design phase f the Pilt: Abriginal Cmmunity (Abriginal Grup, Cmmunity): As defined by the Canadian Cnstitutin, Abriginal peples include First Natins, Métis and Inuit, each with unique heritages, languages, cultural practices and spiritual beliefs. Abriginal peple, as descendants f the riginal inhabitants f Nrth America, hld rights and interests in relatin t lands and natural resurces beynd ther stakehlder interests. Cnsensus Decisin Making: As defined by The Basics f Cnsensus Decisin Making 6, cnsensus decisin making is a prcess used by grups seeking t generate widespread levels f participatin and agreement. There are variatins amng different grups regarding the degree f agreement necessary t finalize a grup decisin. The prcess f grup deliberatin; hwever, has many cmmn elements that are definitive f cnsensus decisin making. These include: Inclusive: As many stakehlders as pssible are invlved in grup discussins. Participatry: All participants are allwed a chance t cntribute t the discussin. Cllabrative: The grup cnstructs prpsals with input frm all interested grup members. Any individual authrship f a prpsal is subsumed as the grup mdifies it t include the cncerns f all grup members. Agreement Seeking: The gal is t generate as much agreement as pssible. Regardless f hw much agreement is required t finalize a decisin, a grup using a cnsensus prcess makes a cncerted attempt t reach full agreement. 6. Hartnett 2011 Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 44

48 Cperative: Participants are encuraged t keep the gd f the whle grup in mind. Each individual s preferences shuld be viced s that the grup can incrprate all cncerns int an emerging prpsal. Individual preferences shuld nt; hwever, bstructively impede the prgress f the grup. Cnsultatin: Cnsultatin by the Crwn (Alberta) with stakehlders (meaning Albertans) varies and can be strictly mandated (such as in the Land Stewardship Act) r in the frm f plicy statements and guidelines (such as Alberta Parks Cnsultatin Framewrk). In the case f Abriginal peple, the hnur f the Crwn impses a duty t cnsult in mutual gd faith if the Crwn has knwledge that a prpsed Crwn actin may adversely affect an Abriginal right r Treaty right. Abriginal cnsultatin is currently guided by The Gvernment f Alberta s Guidelines n Cnsultatin with First Natins n Land and Natural Resurce Management (Abriginal Relatins 2014) and The Gvernment f Alberta s Guidelines n Cnsultatin with Métis Settlements n Land and Natural Resurce Management 2016 (Abriginal Relatins 2016). Engagement: Engagement is carried ut t drive learning, innvatin and perfrmance thrugh a tw-way prcess between an rganizatin and stakehlders in which cmmunicatin, infrmatin and pinins flw in bth directins and where stakehlders meaningfully cntribute t decisin making n matters that are imprtant t them. Stakehlder: A stakehlder may be a persn, grup r rganizatin that has interest r cncern in an rganizatin and can affect r be affected by the rganizatin's decisins r actins. 10 REFERENCES Antniuk T. et al Nrtheast Alberta Caribu Predatr Fencing Pilt: Overview. Canada's Oil Sands Innvatin Alliance (COSIA), Calgary, Alberta. Butin S. et al Why are caribu declining in the il sands? Frntiers in Eclgy and the Envirnment 10: DeCesare N.J. et al Endangered, apparently: the rle f apparent cmpetitin in endangered species cnservatin. Animal Cnservatin 13: Gvernment f Alberta (GA) Gvernment f Alberta Standards fr Zs in Alberta. Reprt prepared by the Alberta Z Standards Cmmittee, Envirnment and Sustainable Resurce Develpment and Agriculture, Fd and Rural Develpment. Edmntn, Alberta. 21 pp. Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 45

49 Harding R. et al Caribu Recvery Pilt Prject, Summary Reprt. December Hartnett T The Basics f Cnsensus Decisin Making: The Principles f Cnsensus Decisin Making. New Sciety Publishers. Ministry f Abriginal Relatins (Abriginal Relatins) The Gvernment f Alberta s Guidelines n Cnsultatin with First Natins n Land and Natural Resurce Management. July 28, Ministry f Abriginal Relatins (Abriginal Relatins) The Gvernment f Alberta s Guidelines n Cnsultatin with Métis Settlements n Land and Natural Resurce Management March 4, LandNaturalResurceManagement-2016.pdf? Nishi J. and Manuel K Candidate Area Site Selectin. Reprt prepared fr CncPhillips Canada Resurces Crp. Calgary, Alberta. December Wittmer H.U. et al Cnservatin strategies fr species affected by apparent cmpetitin. Cnservatin Bilgy 27: Caribu Recvery Pilt Prject: Abriginal Engagement Reprt Page 46

50 Appendix A: Abriginal and Stakehlder Engagement Plan

51 Caribu Recvery Pilt Prject Abriginal and Stakehlder Engagement Plan Canada s Oil Sands Innvatin Alliance Jint Industry Prject

52 Table f Cntents INTRODUCTION... 1 BACKGROUND... 1 Wdland Caribu in Nrtheast Alberta... 2 PILOT PROJECT DESCRIPTION... 2 Pilt Prject Objectives... 4 Ptential Pilt Prject Benefits... 4 PILOT PROJECT ABORIGINAL AND STAKEHOLDER ENGAGEMENT... 5 Engagement Overview... 5 Engagement Gals and Objectives... 6 IDENTIFIED STAKEHOLDERS... 6 Key Stakehlders... 6 Abriginal Cmmunities... 6 Other Ptential Stakehlders... 7 ELEMENTS OF ENGAGEMENT... 7 Pre-engagement with Abriginal Cmmunities... 8 Initial Abriginal and Stakehlder Engagement Initial Engagement Abriginal Cmmunities Multi-party Engagement Planning Cmmittee Member Parties Rle and Respnsibilities Wrk Plan Decisin Making Outcmes and Reprting Multi-party Engagement Multi-party Engagement Abriginal Cmmunities Additinal One-n-One Engagement (Final Engagement) REGULATORY REQUIREMENTS Regulatry Cntext Caribu and Land Management Management Plans and Recmmendatins Page ii

53 TRACKING INTERESTS AND CONCERNS ENGAGEMENT DOCUMENTATION AND REPORTING REFERENCES Attachments Attachment A: Abriginal Cmmunity Engagement Page iii

54 INTRODUCTION Canada s Oil Sands Innvatin Alliance (COSIA) Land Envirnmental Pririty Area (Land EPA) has been prgressing a suite f caribu recvery tls, ne f which is the Caribu Recvery Pilt Prject (the Pilt). The Pilt is a cnservatin apprach that establishes and maintains a small breeding subppulatin f caribu in a large fenced area within its riginal range. The fence wuld be designed t exclude wlves and bears s that caribu reprductive success is imprved, allwing surplus yearlings frm within the fenced area t be mved utside t supplement the surrunding range ppulatin(s). Upn cmpletin f Pilt design, apprvals and planning phases, the Gvernment f Alberta (GA) will determine if, when and hw the fenced area culd be implemented. The bjective fr the Pilt is t identify ptential fenced area lcatin(s), advance fence design and prepare a regulatry package, infrmed by interested Abriginal cmmunities and ther key stakehlders, t psitin the GA t cnsider cnstructin f a caribu fence in nrtheast Alberta. The caribu fence is a management tl that may be cnsidered fr the Nrtheast Alberta Wdland Caribu Range Plan. Because a fenced area fr caribu is a cncept that has nt been tried in Alberta, and is a ptential new management tl freseeable t the GA s Range Plans in supprt f the Federal Caribu Recvery Strategy, it will be imprtant t develp the Pilt with the knwledge and experience that reginal interested parties have t make this prject a success. This includes traditinal knwledge (TK) frm years f living n the land and being stewards f the envirnment as well as current knwledge frm living and wrking within identified ptential prject lcatins. This dcument describes COSIA s plan t engage interested parties in general n this Pilt t hear abut this knwledge and experience fr inclusin n Pilt design and peratin. Understanding that the GA is respnsible fr land use decisins fr a prject f this scpe and size and that the fenced area may becme part f the nrtheast range plan, it will be the GA that will be respnsible fr frmal cnsultatin n the Pilt. BACKGROUND Caribu are ne f Canada s mst recgnizable natinal symbls and their ppulatins are under threat in many regins fr a number f reasns. This includes the effects f industrial, recreatinal and urban develpment n habitat and increased predatin by wlves and bears, which have increased in ppulatin and range in respnse t an increase in numbers f deer and mse, their primary prey. Under the Species at Risk Act breal wdland caribu are listed as threatened. During federal cnsultatins n the draft recvery strategy the cmments and TK received frm Abriginal cmmunities identified that all animals are cnnected t each ther and that breal caribu are Page 1

55 essential t the balance f nature and fr their rle in the breal ecsystem [and the] need fr cntinued presence f self-sustaining lcal ppulatins in all breal caribu ranges acrss Canada. 1 T this end, and supprted by best available infrmatin, including bth western science and TK, the verall recvery gal f the Federal Caribu Recvery Strategy is t achieve self-sustaining lcal ppulatins in all breal caribu ranges thrughut their current distributin in Canada, t the extent pssible. The Strategy recgnizes that achievement f this gal fr ppulatins that are currently nt self-sustaining, as is the case with all Alberta caribu ppulatins, will require a cmbinatin f crdinated habitat restratin as well as ppulatin management actins. Wdland Caribu in Nrtheast Alberta Wdland caribu in nrtheast Alberta are currently nt self-sustaining. Ppulatins are declining rapidly and will likely disappear within the freseeable future if an integrated apprach that includes bth habitat cnservatin and restratin (ver the lng term) as well as ppulatin recvery (in the immediate term) is nt implemented quickly. In 2011, the GA established a Wdland Caribu Plicy 2 that prvides a framewrk fr range level planning in Alberta. Tw f the tls utlined in the plicy (caribu habitat restratin and predatr and prey management) are management levers fr which industry culd prvide sme expertise, research, and funding in supprt f Alberta s caribu recvery bjectives. In additin t already advancing sme innvative appraches fr habitat restratin effrts, the COSIA Land EPA is investigating appraches fr supprting caribu recvery with mre immediate effects, ne f which is a caribu fenced area. COSIA is prpsing t advance the cncept, thrugh the Caribu Recvery Pilt Prject, f a caribu fenced area t act as a bridge t enhance current caribu ppulatins fr the several decades required t restre and/r reclaim ld frest and frested-peat caribu habitat. Each f COSIA s caribu recvery prjects are intended t be cmplementary, aimed recvering caribu t self-sustaining ppulatins. PILOT PROJECT DESCRIPTION The Caribu Recvery Pilt Prject is a Jint Industry Prject between CncPhillips Canada (Prject Lead), Devn Energy, Nexen, Suncr and Statil. 1. Recvery Strategy fr the Wdland Caribu, Breal ppulatin (Rangifer tarandus caribu) in Canada (Envirnment Canada 2012) 2. Alberta Caribu Plicy (GA 2011) Page 2

56 The Pilt prpses t advance the cncept fr building a large fenced area, safe frm predatrs, that will prvide a cntrlled envirnment t increase the prductivity f caribu and establish a viable ppulatin as part f an integrated slutin fr caribu recvery. the apprximate size f the Pilt fenced area culd be up t 100 km 2 (ne twnship); the duratin f the Pilt is prpsed t be apprximately 10 years with the ptential t cntinue r expand if successful; the Pilt is expected t prvide a surce f surplus animals t supplement lcal wdland caribu ppulatins; the caribu fence cncept is being advanced by the COSIA prject team, with input sught frm Abriginal cmmunities and ther key stakehlders; and upn cmpletin f Pilt design, apprvals and planning phases, the GA will determine if, when and hw t implement the fenced area. Preliminary wrk cnducted t advance the Pilt has been nging thrugh COSIA since This wrk has prvided an understanding f the technical and ecnmic feasibility fr COSIA t supprt and decide t mve the Pilt frward. Imprtant t mving frward with the Pilt is engagement with Abriginal cmmunities and key stakehlders t determine if there is interest in the prject. If s, cllabratin n the detailed planning f the prject including prject lcatin and cnsideratins is envisined. Frmal cnsultatin by the GA is expected t ccur nce the Pilt planning and design utcmes are prvided and prir t Pilt implementatin. Pilt Definitin Abriginal and Stakehlder Engagement t Identify Interests, Cncerns, and Management Measures Cnfirm Abriginal Cmmunity Invlvement Regulatry Engagement t Cnfirm Alignment with Caribu Recvery Gals and Cnfirm Apprvals Strategy Refine Preliminary Design Prepare Draft Management Plans IdentifyPetntial Lcatin(s) Pilt Apprvals and Planning Cnsult n/refine Draft Management Plans (define criteria/indicatrs fr success) Abriginal and Stakehlder Cncerns Identificatin and Management Identify Watercrssing and Wetland Assessments ptins Prepare Pilt Infrmatin Package, Regulatry Applicatins, Management Plans and Recmmendatins t the Gvernment f Alberta Detailed Fence Design and Cst Estimate Research & Mnitring Prgram Design Ten Year Prgram Review Operatins Cnstructin Page 3

57 Pilt Prject Objectives Caribu Recvery Pilt Prject Objective: T advance the fence prject cncept, such that the GA can cnsider implementatin as part f their Nrtheast Caribu Range Plan. The bjectives f this definitin and apprval/planning phase are t cmplete the wrk necessary t: infrm and gather input frm interested Abriginal cmmunities and ther key stakehlders; identify ptential Pilt lcatin(s) and develp a final fence design that incrprates input frm Abriginal cmmunities and ther key stakehlders and guidance prvided by regulatry agencies; cnfirm regulatry requirements t supprt preparatin f regulatry applicatins; and prepare management plans and recmmendatins fr implementatin. Caribu Recvery Pilt Prject Gal: The desired utcme f a landscapescale fenced area fr caribu is t establish and maintain a viable breal wdland caribu lcal ppulatin that is currently declining and facing a high risk f extirpatin. Ideally, the fenced area will als prvide a surce f surplus animals t supplement ther wdland caribu lcal ppulatins. Ptential Pilt Prject Benefits COSIA has identified caribu fenced areas as an innvative, but untested ptin with great ptential benefits t caribu as a ppulatin recvery management ptin. Ptential benefits f the Pilt include: 1. Prvides a cntrlled envirnment t increase the prductivity f caribu within the fenced area and establish a viable ppulatin in a regin where ne des nt currently appear t exist. 2. Prvides a secure surce f breal-ectype caribu fr regular translcatin t augment declining ppulatins. Therefre, a single fenced area culd als increase caribu abundance utside the fenced area. 3. Prvides a cntrlled envirnment t test the feasibility f habitat restratin and ppulatin management ptins and t undertake research n cause-effect relatinships cntributing t caribu decline in the absence f predatin. If research becmes an imprtant bjective, replicate fenced areas with different treatments might be pursued. The Pilt will be designed t achieve ptential benefits, but n net harm t current caribu ppulatins. Thrugh engagement, additinal Pilt benefits may als be identified by Abriginal cmmunities and ther stakehlders. Page 4

58 PILOT PROJECT ABORIGINAL AND STAKEHOLDER ENGAGEMENT Engagement Overview While preliminary wrk suggests the Pilt is technically and eclgically feasible, the verall success f the Pilt will depend n engagement and cllabratin with Abriginal cmmunities and stakehlders n the ptential lcatin(s), design and peratin f the Pilt. Fr example: TK will infrm site selectin r ruting f the fence within a given site; abriginal cmmunity and stakehlder engagement will identity mitigatins and recmmendatins that will be included in management plans including fr access management, predatr and alternate prey management, animal husbandry and emergency respnse; engagement with il and gas tenure hlders may identify areas likely t be develped; and engagement with regulatrs will help determine the types f permits required. The abve wrk prducts will be prvided t the GA. The GA will determine if, when and hw the fenced area culd be implemented. By engaging and cllabrating with Abriginal cmmunities and ther interested parties, the Prject will: take int accunt and be respectful f the interests f participants (e.g., gvernment plans, tenures in and arund the prpsed fenced area and Abriginal and Treaty rights within and arund the prpsed fenced area); be infrmed by current and future Abriginal cmmunity and stakehlder activities t identify siting cnstraints and sensitivities; be infrmed by the TK f years f living n the land in ptential candidate areas; therefre, prviding enhanced site-specific infrmatin n the landscape and animals including such things as caribu habitat and use and animal mvements; be designed in cnsideratin f site-specific landscape and land user identified prs and cns (e.g., terrain cnstraints, seasnal animal mvements); be designed with supprting management plans and recmmendatins t ensure that bth Abriginal cmmunity and stakehlder sensitivities, cncerns and pprtunities have been identified and/ r addressed, hence increasing the likelihd f successful implementatin and peratin f the Prject nce handed ff t the Prvince; develp best practices infrmed by bth western science and TK; and be perated in a manner that is respectful f, and supprted by, interested and ptentially affected Abriginal cmmunities and stakehlders. Page 5

59 Engagement Gals and Objectives The bjectives f Abriginal cmmunity and Stakehlder Engagement are t: prvide accurate, cnsistent and timely infrmatin regarding the Pilt t Abriginal cmmunities and ther key stakehlders; btain Abriginal cmmunity and ther key stakehlder feedback n the Pilt including candidate sites as well as ptential cncerns and sensitivities; wrk with Abriginal cmmunities and ther key stakehlders t ensure ptential cncerns are fully understd and apprpriately managed and that ptential prject trade-ffs are acknwledged; facilitate meaningful invlvement with Abriginal and ther stakehlders that identifies cmmn grund fr actin and innvative slutins; and wrk with Abriginal cmmunities and ther stakehlders t implement agreed upn decisins and apprach. Pilt Prject Abriginal Cmmunity and Stakehlder Engagement Gal: COSIA JIP members are cmmitted t wrking with Abriginal cmmunities and ther key stakehlders by keeping them infrmed and engaged during the first tw phases f the Caribu Recvery Pilt Prject. Building strng relatinships with stakehlders thrugh cllabratin and engagement is crucial fr the success f this Pilt and will result in enhanced prject decisins. Recmmendatins t the GA will als cmmunicate their respnsibility t, and the imprtance f, keeping stakehlders infrmed and meaningfully invlved thrughut all Pilt phases. As engagement is initiated and prgresses, this plan is intended t be flexible in its apprach t ensure that it allws Abriginal cmmunities and ther key stakehlders t nt nly identify interests and cncerns, but t be fine-tuned t best wrk fr effective participatin and cllabratin. IDENTIFIED STAKEHOLDERS Key Stakehlders Abriginal Cmmunities Abriginal cmmunities lcated in clse prximity and whse imprtant traditinal use areas encmpass ptential candidate areas have been identified as ptentially having a keen interest in the design and planning f the Pilt, particularly as it may relate t Abriginal and Treaty rights, caribu as a key cultural species, and pprtunities in implementatin. TK and cmmunity input will be imprtant t identifying ptential Pilt lcatins, identifying cncerns and sensitivities and develping management plans and recmmendatins fr implementatin. Page 6

60 Tenure Hlders Tenure hlders whse leases and/r activities are lcated in r in clse prximity t the ptential candidate Pilt sites are expected t have interest in the design and planning f the Pilt, particularly as it may relate t access t and within the fenced area and hw Pilt activities and management plans may affect current and planned peratins. Tenure hlder engagement will be imprtant t determine their develpment plans and willingness t participate in the Pilt. The nature f engagement with tenure hlders is currently being develped. Gvernment Agencies Engagement with gvernment agencies has been identified as being imprtant t cnfirm the Pilt s regulatry requirements, cnfirm the Pilt s cntributin tward prvincial and federal caribu recvery gals and bjectives and t cnfirm alignment with current land use in ptential candidate sites. The nature f engagement with gvernment agencies is currently being develped, and is expected t include, at a minimum, directin n regulatry prcess and updates n general range planning initiatives. Other Ptential Stakehlders Other ptential stakehlders include envirnmental grups, recreatinal grups, municipal gvernments as well as nn-tenure hlder industrial and cmmercial land users. As engagement prceeds ther stakehlder grups may be engaged, r at a minimum, prvided with Pilt prject prgress updates. Ultimately, it will be the respnsibility f the GA t frmally cnsult n the Pilt with all stakehlder grups prir t implementatin. ELEMENTS OF ENGAGEMENT The Pilt Definitin and Pilt Apprvals and Planning phases are cmpsed f the fllwing elements fr engagement: 1. Pre-engagement t determine interest in the Pilt and apprpriate level f engagement. 2. Initial ne-n-ne stakehlder engagement t: a. identify ptential cncerns and sensitivities; b. gather Abriginal cmmunity and stakehlder input fr initial planning; and c. understand the level f supprt fr the Pilt. 3. Wrking cllabratively thrugh a multi-party planning cmmittee t: a. select ptential Pilt lcatin(s) based n criteria develped by interested parties; b. understand, and manage fr, site-specific cncerns r sensitivities; and c. infrm management plans and anticipated regulatry applicatins and dcumentatin. Page 7

61 4. Cmpletin f final Abriginal cmmunity and stakehlder engagement t cmplete the Pilt Definitin and Pilt Apprvals and Planning phases t ensure Abriginal cmmunities and stakehlders are infrmed f prject plans and key prject decisins resulting frm the engagement prcess prir t hand-ff f the Pilt t the GA. Pre-engagement determine interest in Pilt determine apprpriate level f engagement Initial Abriginal and Stakehlder Engagement identify ptential cncerns and sensitivities gather input fr initial planning undertand level f prject supprt Multi-party Engagement select a prefered site understand and manage fr site-specific sensitivities infrm regulatry submissin develp recmmendatins Final Engagement address any ptential utstanding cncerns wrap up f Pilt design and planning phases Pre-engagement with Abriginal Cmmunities Pre-engagement with Abriginal cmmunities is intended t: determine interest in Pilt and capacity t engage; and determine apprpriate level f engagement. Understanding that the degree f interest in the Pilt will vary amngst Abriginal cmmunities based n such criteria as prximity t ptential prject sites and ptential traditinal use and access interests, the fllwing apprach t engagement has been emplyed. Page 8

62 High Level f Interest & Clse Prximity Purpse t share prject infrmatin and cmmunity knwledge with Cmmunities with a high level f interest in the prject and in clse prximity t ptential prject sites Benefit cnsideratin and inclusin f cmmunity-specific baseline data identificatin f site-specific interests and cncerns prject deliverables and utcmes inclusive f Cmmunity interests and cncerns High - Mderate Level f Interest & Mre Distant Prximity Purpse t share prject infrmatin and cllabrate with interested Cmmunities mre distant frm ptential prject sites Benefit prject deliverables and utcmes inclusive f Cmmunity interests and cncerns Mderate Level f Interest & Distant Prximity Purpse t share prject infrmatin with Cmmunities with mderate interest and distant frm ptential prject sites Benefit distant Cmmunities infrmed f prject Fr thse Abriginal cmmunities identified as having a ptentially high level f interest in clse prximity t ptential prject sites, the fllwing phases f engagement are prpsed. Please als see Attachment A fr an utline f engagement steps, timelines and budgets fr Pilt engagement. Page 9

63 High Level f Interest & Clse Prximity Pre-engagement, Initial Engagement, Multi-party Engagement, Additinal One-n-One Engagement Includes: pre-engagement phne call t gauge interest in the prject (Octber 2016); initial engagement face-t-face meetings (Octber 2016); initial engagement cmmunity sessins (Q4 2016); planning cmmittee develpment (Q1 2017); multi-party wrkshps (March t September 2017); additinal ne-n-ne engagement (wrap up fr cmmunity-specific cncerns as needed); and prvide Pilt utcme dcumentatin (Q4 2017). Initial Abriginal and Stakehlder Engagement Initial engagement with Abriginal cmmunities and ther key stakehlders is intended t: intrduce the Pilt and preliminary cnceptual wrk cmpleted t date; cnfirm that the Engagement Plan meets engagement needs fr effective participatin and cllabratin; gather initial input n cncerns and advice related t the Pilt; and gather preliminary input int ptential candidate sites and sensitivities. Page 10

64 Initial Engagement Abriginal Cmmunities Initial Cntact by Phne Purpse prvide a brief descriptin f prject schedule face-t-face meeting Benefit verify apprpriate cmmunity cntact prvide time fr planning prir t infrmatin sharing Prvisin f Infrmatin Package Purpse prvide prject infrmatin prvide engagement infrmatin Benefit allw time fr review f infrmatin prir t face-t-face meeting Face-t-face Meeting Purpse t discuss infrmatin package t ask questins and share infrmatin Benefit t understand cmmunity interests t understand cmmunity interest in prject Refine Engagement Plan specific t Cmmunity Purpse t ensure engagement is apprpriate t cmmunity interests Benefit t ensure engagement is meaningful Cmmunity Mapping Sessin Purpse t gather traditinal knwledge n preliminary sites and/r identify new candidate sites Benefit candidate prject sites infrmed by traditinal knwledge Cmmunity Validatin f Shared Infrmatin Purpse t ensure shared infrmatin is dcumented accurately Benefit accurate infrmatin t infrm bth prject design and planning as well as fr engagement fllw-up activities Page 11

65 Initial engagement includes the abve steps as fllws: 1. Cnduct initial cntact is made by phne t Abriginal cmmunity/grup cntacts t verify the apprpriate cntact, prvide a brief verbal descriptin f the Prject, indicate that an infrmatin package will be prvided and set up a time fr a face-t-face meeting t discuss the infrmatin package, ask questins and share infrmatin abut the Prject. 2. Infrmatin Package is sent electrnically t Abriginal cmmunity/grup cntact. 3. Fllw up face-t-face meeting in the Cmmunity t discuss the infrmatin package, ask questins and share infrmatin abut the Prject including acknwledgement f the cmmunity/grup s interests and interest in the Pilt. 4. Based n step 3 abve, refine cmmunity/grup specific engagement plan, specific t each cmmunity. This plan will then be shared with Abriginal cmmunity/grup cntact t validate the agreed t prcess. 5. Cmmunity Mapping Sessin t prvide preliminary input and traditinal and land use infrmatin n preliminary prpsed r new candidate sites. It is envisined that a TK and use mapping sessin fr a half day wuld be delivered and wuld include a wrking sessin with up t eight TK hlders/elders/trappers/land users, ne t tw engagement staff and ne technical supprt persn if the cmmunity requests t have ne attend. 6. Prvide utcmes frm step 5 abve with engagement staff t validate findings (map, infrmatin); and revise utcmes based n cmmunity validatin. 7. Track interest/cncern/advice/input int engagement database. 8. Prvide database (r summary f database) with steps 1 t 7 abve t engagement staff fr their review and input/verificatin n meeting utcmes, cncerns/sensitivities, and fllw-up and/r reslutin. Initial engagement with Abriginal cmmunities will allw preliminary infrmatin abut the prject, based n wrk dne t date, t be shared and will begin the cllabrative prcess with Cmmunities t understand preliminary interests and sensitivities, infrm baseline infrmatin with cmmunity land use and TK t prceed int the multi-party prcess and t d s in cnsideratin f cmmunity engagement preferences. Page 12

66 Multi-party Engagement Once initial engagement has been cnducted, a multi-party prcess is prpsed t be undertaken t: present prject infrmatin gathered t date and cllabratively develp additinal ptential stakehlder-infrmed criteria fr final site selectin; discuss cnsideratins fr each site and cllabratively select ptential site(s); dcument site-specific cncerns (cnsideratins) fr cnsideratin in management plan develpment; cllabratively develp mitigatins, measures and mnitring management plan elements t address identified cncerns/sensitivities fr selected site(s); seek input and finalize fence layut; and present the utcmes f the cllabratively develped detailed management plans and recmmendatins t be prvided t the GA. Up t five wrkshps are envisined t ccur: 1. Candidate Site and Prject Cnsideratins; 2. Site Criteria Definitin, Site Selectin and Site-specific Mitigatins/Slutins; 3. Cnceptual Management Plans develpment (defined by site-specific mitigatins/ slutins/ input); 4. Interactive Light Detectin and Ranging (LiDAR) Mapping Sessin; and 5. Final Management Plans and Regulatry Applicatins. Page 13

67 Candidate Site(s) and Prject Cnsideratins Purpse t present prject infrmatin gathered t date and cllabratively develp additinal ptential stakehlder-infrmed criteria fr final site selectin Benefit establish cmmn understanding infrm prject planning fr site selectin Site Criteria Definitin, Site Selectin & Mitigatins/Slutins Purpse t develp additinal site selectin criteria based n stakehlder input, and discuss cnsideratins fr each site Benefit t cllabratively select ptential site(s) as well as t dcument site-specific issues/cncerns (cnsideratins) fr cnsideratin in Management Plan develpment Cnceptual Management Plans Purpse based n infrmatin gained frm wrkshp #2, develp mitigatins, measures and mnitring needs Benefit stakehlder infrmed management plans and recmmendatins LiDAR Mapping Sessin Purpse t seek input and finalize fence layut Benefit final fence layut infrmed by stakehlders Final Management Plans & Regulatry Applicatins Purpse present the utcmes f wrkshps 3 and 4 and the regulatry prcess as the next step Benefit cllabratively develped Detailed Management Plans Recmmendatins t be prvided t the Gvernment f Alberta Page 14

68 This apprach fr pst-initial engagement will bring participating interested parties tgether t ensure interests share a cmmn understanding, allw fr the identificatin f cmmn grund fr actin and prmte innvative, cllabratively develped slutins. It is imprtant t nte that initial engagement, which precedes the multi-party prcess may be a dynamic prcess and affect the nature and number f wrkshps. Planning Cmmittee As a first step t the multi-party prcess, a Planning Cmmittee made up f interested parties will develp a clearly defined gvernance structure including Planning Cmmittee membership, rles and respnsibilities f the members, and hw cnsensus-based decisins will be made. Member Parties The Planning Cmmittee will define member parties. Fr example, while interested parties may frm the Planning Cmmittee, ther grups may be invited t participate in the wrkshps t share infrmatin, participate r attend as bserves. Rle and Respnsibilities The Planning Cmmittee will define their rles and respnsibilities including wh will represent them, their accuntability t cmmunicate the cncerns, discussins and decisins back t their respective rganizatins r cnstituents, and their cmmitment t cme prepared t each wrkshp. Wrk Plan The wrk plan will cnsist f a series f wrkshps. The Planning Cmmittee will cnfirm and cmmit t the final wrk plan, including scheduling and will make every effrt t attend and participate. Decisin Making The Planning Cmmittee will define hw they wish t achieve cnsensus n prject decisins and hw they wish t dcument decisins that may nt be supprted with cnsensus f all members. Cnsensus Decisin Making: As defined by The Basics f Cnsensus Decisin-Making by Tim Hartnett, cnsensus decisin making includes the fllwing cmmn elements: Inclusive: As many stakehlders as pssible are invlved in grup discussins. Participatry: All participants are allwed a chance t cntribute t the discussin. Cllabrative: The grup cnstructs prpsals with input frm all interested grup members. Any individual authrship f a prpsal is subsumed as the grup mdifies it t include the cncerns f all grup members. Agreement Seeking: The gal is t generate as much agreement as pssible. Regardless f hw much agreement is required t finalize a decisin, a grup using a cnsensus prcess makes a cncerted attempt t reach full agreement. Cperative: Participants are encuraged t keep the gd f the whle grup in mind. Each individual s preferences shuld be viced s that the grup can incrprate all cncerns int an emerging prpsal. Individual preferences shuld nt; hwever, bstructively impede the prgress f the grup. Page 15

69 Outcmes and Reprting The wrkshps are envisined t take the participants thrugh a natural prgressin f develpment in the design and planning f the Pilt. T supprt a cmmn understanding, each wrkshp will begin with review f previus engagement utcmes what we heard and end with a descriptin f upcming engagement activities next steps. The utcmes f each wrkshp will prvide the basis fr mving frward and supprt the regulatry package that will be prvided t the GA. Multi-party Engagement Planning Cmmittee Purpse t cllectively develp a gvernance structure t clearly define hw participants will wrk tgether Benefit infrmatin sharing and decisin making that is meaningful t all participants and supprtive f prject design and planning Wrkshp Preparatin & Participatin Purpse t slicit input and feedback n prject design and planning Benefit t identify cmmn grund fr actin and innvative slutins Validatin f Wrkshp Outcmes Purpse t ensure shared infrmatin is dcumented accurately Benefit regulatry package and ther decisins and utcmes supprted with a cmmn understanding Page 16

70 Multi-party Engagement Abriginal Cmmunities Multi-party engagement with Abriginal cmmunities in general is envisined t include the fllwing: invite Abriginal cmmunity t participate in the develpment f the Planning Cmmittee gvernance structure; prvide finalized Planning Cmmittee dcument(s) t each participating Abriginal cmmunity; fr each wrkshp, prvide all relevant preparatry materials, including agenda; and fllwing each wrkshp, prvide wrkshp-specific database t engagement staff fr review and input/verificatin n meeting utcmes, cncerns/sensitivities, and fllw-up and/r reslutin. The wrkshp prcess will nt replace stakehlder-specific engagement where defined by Abriginal cmmunity/grup prtcls r fr tpic-specific Prject discussins that may nt require all stakehlders t have input r t reslve a very stakehlder-specific cncern r interest. Additinal One-n-One Engagement (Final Engagement) Additinal ne-n-ne engagement with Abriginal cmmunities and ther key stakehlders is intended t: ensure that cmmunity/stakehlder-specific cncerns, falling utside f the wrkshp prcess are addressed; ensure that engagement assciated with the definitin and apprval/planning phases is cmplete; and cmmunities and stakehlders have a shared understanding f engagement utcmes, Prject deliverables and next steps. REGULATORY REQUIREMENTS T cnstruct and perate a caribu fenced area, the Prject must be designed t: meet knwn regulatry requirements; demnstrate t regulatrs and stakehlders that risks t wildlife and habitat will be apprpriately managed; demnstrate that Abriginal, industrial, cmmercial, and public use f lands and resurces will be apprpriately managed; and demnstrate that the Pilt supprts federal and prvincial caribu bjectives by increasing scientific understanding f a nvel management tl thrugh research and mnitring. Upn cmpletin f the design and planning phases f the Pilt, a regulatry package will be cmplied that includes applicatins fr required permits, licences and authrizatins, management plans t supprt best practices in perating the Pilt, and recmmendatins fr implementatin. The infrmatin prvided in this package will be develped thrugh, and be reflective f, engagement with Abriginal cmmunities and key stakehlders. Page 17

71 Regulatry Cntext Caribu and Land Management In a regulatry cntext, bth the federal and prvincial gvernments have vested interests in caribu recvery effrts under varius pieces f species at risk and land management legislatin and plicy. The federal gvernment is the respnsible authrity fr the prtectin and recvery f wdland caribu and the preservatin f, and ptential effects t, Abriginal and Treaty rights including but nt limited t the use f lands and resurces fr traditinal purpses. The prvincial gvernment is the respnsible authrity fr the management f lands, natural resurces and wildlife in Alberta. This includes implementing plans with respect t federal strategies when directed t d s by the federal gvernment as it the case with wdland caribu recvery. Bth the federal and prvincial gvernments have a duty t cnsider Abriginal treaty rights and cnsult with Abriginal cmmunities and grups in circumstances where an activity may have a negative impact n ptential r established rights. Within this cntext, and in expectatin that the Prvince will determine if, when, and hw the Prject may be implemented as part f the Nrtheast Wdland Caribu Range Plan, the prvincial gvernment, and t a lesser extent the federal gvernment, have been identified as key stakehlders t engage in the planning and design phases. Included in the planning and design f the Pilt is t cmpile all applicable regulatry applicatins in accrdance with federal and prvincial legislatin and plicy and in cllabratin with Abriginal cmmunities and ther key stakehlder grups. Management Plans and Recmmendatins As part f the planning and design phase f the Pilt, a number f management plans will be develped in cllabratin with Abriginal cmmunities and ther key stakehlders. These plans will detail the management apprach t imprtant aspects f the prject including cnstructin, peratins and maintenance, animal husbandry, predatr management, access management and emergency respnse. Additinal plans imprtant t the cnstructin, peratin and decmmissining f the Pilt may als be identified and develped thrugh engagement. In additin t management plans, the final package prvided t the GA will als include recmmendatins develped cllabratively t either supprt the management plans r prvide guidance fr future prject phases. Recmmendatins may, fr example, include suggestins with respect t the gvernance mdel fr fence cnstructin, peratin and maintenance that describe hw Abriginal cmmunities wish t cntinue t be part f the Pilt nce transitined t the GA. Page 18

72 TRACKING INTERESTS AND CONCERNS Mnitring the success and failures f engagement, and adapting as apprpriate will cntribute t the lng-term success f the Pilt. Fr this reasn, engagement activities will be tracked in a database t ensure that all interests and cncerns are apprpriately captured and respnded t. Fllw-up actins will als be recrded and tracked fr timeliness. Fllwing each engagement, Abriginal cmmunity and stakehlder interests and cncerns will be dcumented alng with any necessary fllw-up actins. T ensure that interests and cncerns are dcumented crrectly and cmpletely, Abriginal cmmunities and stakehlders will be prvided the pprtunity t validate the infrmatin as well as indicate whether respnses and fllw up actins cnsidered and/r addressed the infrmatin that was shared t infrm the prject. Prgress will be measured thrugh a number f indicatrs including: Respnsiveness t stakehlder interests and cncerns: Tracked n a mnthly basis, per stakehlder grup: number f cncerns/sensitivities in engagement database; number f cncerns/sensitivities in engagement database addressed; and number f cncerns/sensitivities in engagement database utstanding. Degree f stakehlder invlvement (interested [participating] stakehlders/stakehlders engaged [cntacted]): Tracked n a quarterly basis, per stakehlder grup. Stakehlder satisfactin: Tracked via questinnaire at the cmpletin f each wrkshp. ENGAGEMENT DOCUMENTATION AND REPORTING Ultimately, the utcmes f the design and the planning and apprvals phases f the Pilt will be prvided t the GA fr ptential inclusin int the Nrtheast Wdland Caribu Range Plan. Engagement dcumentatin, including the reprting f utcmes such as prpsed lcatin(s), management plans and implementatin recmmendatins, will be prvided as part f the regulatry package. Page 19

73 REFERENCES Envirnment Canada Recvery Strategy fr the Wdland Caribu (Rangifer tarandus caribu), Breal Ppulatin, in Canada. Species at Risk Act Recvery Strategy Series Envirnment Canada Ottawa, Ontari. Gvernment f Alberta (GA) A Wdland Caribu Plicy fr Alberta. Pub N. I/524. June Page 20

74 Attachment A: Abriginal Cmmunity Engagement Table 1: Ttal Engagement Budget Activity Timing Budget* PHASE 1: PRE-ENGAGEMENT Pre-engagement Phne Call Early Octber Pre-engagement Budget $0.00 PHASE 2: INITIAL ENGAGEMENT Face-t-Face Meetings (staff) Late Octber TK sharing agreement Early Nvember Cmmunity Infrmatin Early Nvember Cmmunity Mapping Sessin Early-mid December $6,450 Cmmunity Validatin f Infrmatin January 2017 Initial Engagement Budget $6,450 PHASE 3: WORKSHOP ENGAGEMENT Develpment f Planning Cmmittee Q Structure and Gvernance Wrkshps (up t 5) Q1 Q $16,400 Validatin f Wrkshp Outcmes Q1 Q Wrkshp Engagement Budget $16,400 PHASE 4: ADDITIONAL ONE-ON-ONE ENGAGEMENT Additinal in cmmunity meetings with staff As needed Additinal Engagement Budget $0.00 TOTAL ENGAGEMENT BUDGET $22,850 * The budget fr each step f engagement is based n ut-f-pcket expenses and includes: hnraria fr knwledge hlders/elders/land users $300; mileage fr each cmmunity participant/staff $300 (up t 600 km return at $.050 km); htel fr each cmmunity participant/staff $200; cnsultant fees (8 hurs, including prep time, + travel time) fr attending mapping sessins $1,750; cnsultant fees (12 hurs, including prep time, + travel time) fr attending wrkshps $2,100 (x up t 3 wrkshps); cnsultatin fees (4 hurs) fr reviewing mapping sessin results $700; and cnsultant travel and htel csts and any misc. csts such as meals/parking (including airfare) $1,200 (x up t 3 wrkshps) Page 21

75 1. Initial Engagement Budgeted Csts * Nte that shuld the Cmmunity chse t have a technical representative at the mapping sessin and fr validatin f mapping results, prvisins have been included in the budget. Table 2: Detailed Budget fr Phase 2: Initial Engagement Activity Hurs/Cst Disbursements Ttal Cst TK Mapping Sessin Hnraria (8 TK hlders) $2,400 0 $2,400 Mapping Sessin Lunch $400 $400 Mapping Sessin Cmmunity Technical Reprt (4 hurs preparatin, 4 hurs attendance, htel and travel) Mapping Sessin Validatin (cmmunity technical supprt) $1,750 $1,200 $2,950 $700 $700 Ttal Initial Engagement Budget $4,850 $1,600 $6, Wrkshp Engagement Budgeted Csts * Nte that the first three wrkshps are envisined t present sme technical infrmatin; therefre, prvisins have been made fr a cmmunity technical representative fr Wrkshps 1 t 3, shuld the Cmmunity chse t have such representatin. Table 3: Detailed Budget fr Phase 3: Wrkshp Engagement Activity Hurs/Cst Disbursements Ttal Cst Wrkshp #1: Cnsultatin staff (1) mileage and htel csts Wrkshp #1: Cmmunity member (1) hnraria, mileage and htel Wrkshp #1: Cmmunity technical reprt (1) 4 hurs preparatin, 4 hurs attendance, htel and travel Wrkshp #2: Cnsultatin staff (1) mileage Wrkshp #2: Cmmunity member (1) hnraria and mileage Wrkshp #2: Cmmunity technical reprt (1) 4 hurs preparatin, 4 hurs attendance, htel and travel Wrkshp #3: Cnsultatin staff (1) mileage and htel csts 0 $500 $500 $300 $500 $800 $2,100 $1,200 $3,300 0 $500 $500 $300 $500 $800 $2,100 $1,200 $3,300 0 $500 $500 Page 22

76 Table 3: Detailed Budget fr Phase 3: Wrkshp Engagement Activity Hurs/Cst Disbursements Ttal Cst Wrkshp #3: Cmmunity member (1) hnraria, mileage and htel Wrkshp #3: Cmmunity technical reprt (1) 4 hurs preparatin, 4 hurs attendance, htel and travel Wrkshp #4: Cnsultatin staff (1) mileage and htel csts Wrkshp #4: Cmmunity member (1) hnraria, mileage and htel Wrkshp #5: Cnsultatin staff (1) mileage and htel csts Wrkshp #5: Cmmunity member (1) hnraria, mileage and htel $300 $500 $800 $2,100 $1,200 $3,300 0 $500 $500 $300 $500 $800 0 $500 $500 $300 $500 $800 Ttal Wrkshp Engagement Budget $7,800 $8,600 $16,400 Page 23

77 Appendix B: Caribu Recvery Pilt Prject Multi-party Prcess

78 Caribu Recvery Pilt Prject Multi-party Prcess Caribu Recvery Pilt Prject Scpe The Caribu Recvery Pilt Prject is a Jint Industry Prject between CncPhillips Canada (Prject Lead), Devn, Nexen, Suncr and Statil Canada. The Pilt prpses t advance the cncept fr building a large fenced area, safe frm predatrs, that will prvide a cntrlled envirnment t increase the prductivity f caribu and establish a viable ppulatin. The scpe f this initiative includes: identifying a ptential lcatin(s) within the East Side Athabasca River r Cld Lake caribu range fr up t a 100 km 2 fenced area fr a breeding caribu ppulatin; develping a detailed fence design fr the ptential lcatin(s); and develping supprting management plans and recmmendatins fr the implementatin f the Pilt, estimated t be in place fr apprximately 10 years with the ptential t cntinue r expand if successful. The Pilt cncept is being advanced by the Caribu Recvery Pilt Prject industry partners and develped cllabratively with Abriginal cmmunities. Ultimately, the Gvernment f Alberta (GA) will decide if, when and hw the Pilt will be implemented. Pilt Prject Objective The bjective fr the Pilt is t identify ptential fenced area lcatin(s), advance fence design and prepare a regulatry package, infrmed by interested Abriginal cmmunities and ther key stakehlders, t psitin the GA t cnsider cnstructin f a caribu fence in nrtheast Alberta. The caribu fence is a management tl that may be cnsidered fr the Nrtheast Alberta Wdland Caribu Range Plan. Caribu Recvery Pilt Prject Objective: T advance the fence prject cncept, such that the GA can cnsider implementatin as part f their Nrth-east Caribu Range Plan. Because a large fenced area fr caribu is a cncept that has nt been tried in Alberta, and is a ptential new management tl freseeable t the GA s Range Plans in supprt f the Federal Caribu Recvery Strategy, it will be imprtant t develp the Pilt with the knwledge and experience that reginal interested parties have t make this Prject a success. 1 P age

79 Backgrund In additin t already advancing sme innvative appraches fr habitat restratin effrts, the Canada s Oil Sands Innvatin Alliance (COSIA) Land Envirnmental Pririty Area is investigating appraches fr supprting caribu recvery with mre immediate effects, ne f which is a caribu fenced area. COSIA is advancing the cncept, thrugh the Caribu Recvery Pilt Prject, f a caribu fenced area t act as a bridge t enhance current caribu ppulatins fr the several decades required t restre and/r reclaim caribu habitat. Each f COSIA s caribu recvery prjects are intended t be cmplementary and aimed at recvering caribu t self-sustaining ppulatins. Preliminary wrk cnducted t advance the Pilt has been nging thrugh COSIA since This wrk prvided an understanding f the technical and ecnmic feasibility t mve the Pilt frward. Imprtant t mving frward with the Pilt has and cntinues t be engagement with Abriginal cmmunities and key stakehlders t determine if there is interest in the Prject. In Octber 2016, Abriginal cmmunities were engaged based n prximity t ptential prject siting in the East Side Athabasca River r Cld Lake caribu ranges and interest in the Prject. Engagement was als guided by the Abriginal Cnsultatin Office and current reginal best practices. In all, twenty First Natin and Métis grups were identified; nine grups were in clse prximity with a ptentially high level f interest and three additinal grups identified in mre distant prximity but ptentially having high t mderate interest in the Prject. Initial engagement resulted in nine f these twelve grups mving frward int the multi-party engagement prcess t cllabrate n the detailed planning f the Prject including prject lcatin, design and planning 1. Multi-party Prcess Framewrk A multi-party prcess is prpsed t prvide Abriginal cmmunities an pprtunity t hear and appreciate perspectives fr the identificatin f cmmn grund, sharing f ideas and cme t cnsensus, prmting wnership f, and supprt fr, the eventual Prject prducts. Specifically, the prcess is prpsed t: present prject infrmatin gathered t date and cllabratively develp and validate stakehlder-infrmed criteria fr ptential site selectin; discuss cnsideratins fr each site (e.g., prs and cns) and rank ptential site(s); seek input n fence design and layut fr the preferred ptential site(s); present draft management plans fr input; cllabratively develp a Recmmendatins Reprt fr Pilt implementatin; and prvide the utcmes t the GA fr cnsideratin. 1. Understanding that the GA is respnsible fr land use decisins fr a prject f this scpe and size and that the fenced area may becme part f the nrtheast range plan, it will be the GA that will be respnsible fr any frmal cnsultatin n the pilt. 2 P age

80 Framewrk Objective T facilitate a cllabrative, interest-based apprach fr pst-initial engagement, bringing participating Abriginal cmmunities, and ptentially ther interested parties, tgether t ensure interests share a cmmn understanding and allw fr the identificatin f cmmn grund fr actin and prmte innvative, cllabratively develped slutins with regard t the Caribu Recvery Pilt Prject. Participants The fllwing nine Abriginal grups expressed interest in the Prject during pre- and initial engagement and have indicated interest in participating in the multi-party wrkshps: Frt McMurray First Natin #468; Chipewyan Prairie Déné First Natin; Heart Lake First Natin; Cld Lake First Natin; Whitefish Lake First Natin; Métis Lcal 1935 (Frt McMurray); Métis Lcal 780 (Willw Lake); Métis Lcal 193 (Cnklin); and Métis Lcal 2097 (Lac La Biche). The fllwing Prject partners are als expected t participate in the multi-party prcess: CncPhillips Canada Resurces Crp.; Devn Canada Crpratin; Nexen Energy ULC; and Suncr Energy Oil Sands Limited Partnership. The fllwing GA representatives have als been invited t the multi-party prcess: Alberta Envirnment and Parks In additin, there will be fur representatives frm CncPhillips Canada, tw prject team representatives and ne prject team facilitatr. 3 P age

81 Rle and Respnsibilities Wrkshp participants interested, bth individually n behalf f their cnstituents and cllectively as a grup, in prgressing the caribu fencing cncept as a ptential management tl will cmmit t taking a cllabrative, interest-based apprach fr the siting, design and planning f the fence. T this end, the fllwing rles and respnsibilities will be adpted t supprt cllabratin and a cnstructive dialgue: participating parties will have participated in initial prject engagement and have a gd understanding f the Prject and engagement prcess; representatives will make every effrt t attend all wrkshps, understanding that each wrkshp builds n the wrk frm the previus wrkshp, including decisins that have been made; participating parties will make every effrt t ensure cnsistency in the representatives that attend the wrkshps and if an alternate is attending, that alternate will be infrmed f prgress t date and be prepared t mve frward; participating parties will be accuntable t cmmunicate the cncerns, discussins and decisins back t their respective rganizatins r cnstituents; representatives will cme prepared t each wrkshp and will review preparatry materials in advance f each wrkshp; representatives will respect the cntributins f thers, penly listen and be prepared t wrk n ptins r alternatives that meet the interests f all participating parties as ppsed t taking a psitinal apprach; and participating parties will make every effrt t cllectively ensure that the Prject is mving frward, understanding that the success f the Prject is a shared respnsibility. With respect t technical expertise: technical experts n behalf f the Prject will be in attendance t prvide technical infrmatin and answer questins f a technical nature based n infrmatin cllected t date n the Prject and/r based n prfessinal pinin; and technical experts n behalf f participating parties will be in attendance t supprt the understanding f their party representatives and ffer their prfessinal pinin t further the understanding f their party r fr the participating parties as a grup. 4 P age

82 A cmmitment t wrk cllabratively invlves (adapted frm Clean Air Strategic Alliance. Jan 2012 (draft). Managing Cllabrative Prcesses Guide.): seeking t understand the interests f ther parties; clearly articulating the interests f the stakehlders yu represent; asking lts f questins rather than making statements in an effrt t persuade thers that yur pint f view is the crrect ne; wrking cnstructively with ther team members even if yu d nt agree with them r share their perspective; striving t find slutins that address the interests f all parties nt just yur wn; and where it is nt pssible t agree t a prpsal prviding an explanatin and ffering an alternative that wuld address the deficiency while als addressing the ther interests at stake. Decisin Making In the spirit f cllabratin, decisin making will be cnsensus based. Participating parties will strive t reach cnsensus in bth smaller break-ut grup wrking sessins as well as larger grup prject decisins. In an effrt t reach cnsensus, all participants will make best effrts t find cmmn grund and if cmmn grund des nt exist, alternatives that are supprtive f all interests. If cnsensus cannt be reached in a break-ut grup: the nn-cnsenting participant can abstain; r the nn-cnsensus psitin can be brught frward t the larger grup fr discussin. If cnsensus cannt be reached by the larger, all-participant grup: the nn-cnsenting participant can abstain; r the nn-cnsensus psitin can be brught frward fr inclusin int the final Recmmendatins Reprt, as a nn-cnsensus decisin. 5 P age

83 Cnsensus Decisin Making As defined by The Basics f Cnsensus Decisin-Making by Tim Hartnett, cnsensus decisin making includes the fllwing cmmn elements: Inclusive: As many stakehlders as pssible are invlved in grup discussins. Participatry: All participants are allwed a chance t cntribute t the discussin. Cllabrative: The grup cnstructs prpsals with input frm all interested grup members. Any individual authrship f a prpsal is subsumed as the grup mdifies it t include the cncerns f all grup members. Agreement Seeking: The gal is t generate as much agreement as pssible. Regardless f hw much agreement is required t finalize a decisin, a grup using a cnsensus prcess makes a cncerted attempt t reach full agreement. Cperative: Participants are encuraged t keep the gd f the whle grup in mind. Each individual s preferences shuld be viced s that the grup can incrprate all cncerns int an emerging prpsal. Individual preferences shuld nt; hwever, bstructively impede the prgress f the grup. Wrk Plan The wrk plan will cnsist f a series f wrkshps, cvering five mdules. Mdule 1: Site Selectin Infrmatin and Definitin OBJECTIVE: Identify and define stakehlder-infrmed criteria (mapping layers) fr ptential site selectin. OUTCOME: Stakehlder-infrmed mapping layers t take frward t Mdule 2. Mdule 2: Candidate Site Selectin and Ranking OBJECTIVE: Identify (using a cnstraints mapping apprach) and rank (e.g., based n prs and cns) candidate sites. OUTCOME: Stakehlder-identified preferred prject site(s) t take frward t Mdule 3. 6 P age

84 Mdule 3: Detailed Fence Siting and Design OBJECTIVE: T seek input n fence layut and design fr preferred prject site(s). OUTCOME: Stakehlder-infrmed fence layut and design fr preferred prject site(s). Mdule 4: Management Plans and Recmmendatin Reprt Develpment OBJECTIVE: T seek input int prject-supprting management plans and recmmendatins t accmpany submissin t the GA. OUTCOME: Stakehlder-infrmed management plans and draft stakehlder develped Recmmendatins Reprt t take frward t Mdule 5. Mdule 5: Recmmendatins Reprt and Review f Regulatry Requirements OBJECTIVE: T finalize Recmmendatins Reprt t be prvided t the GA and presentatin f the Regulatry Prcess as the next step. OUTCOME: Final stakehlder develped Recmmendatins Reprt t be prvided as part f the submissin t the GA. MODULE 1: Site Selectin - Infrmatin and Definitin MODULE 2: Candidate Site Selectin and Ranking MODULE 3: Detailed Fence Siting and Design MODULE 4: Management Plans and Recmmendatins Reprt Develpment MODULE 5: Recmmendatins Reprt and Review f Regulatry Requirements 7 P age

85 Wrkshp materials will be prvided at least ne week in advance and will include, at a minimum: agenda; wrkshp Descriptin (mdules cvered); and supprting Materials (materials that wuld supprt wrkshp preparatin). Outcmes and Reprting The mdules are structured t take wrkshp participants thrugh a natural prgressin f develpment in the siting, design and planning f the Pilt, the utcmes f which will be: stakehlder-identified preferred prject site(s); stakehlder-infrmed fence layut and design; stakehlder-infrmed management plans; and stakehlder develped Recmmendatins Reprt. T supprt a cmmn understanding, each wrkshp will begin with review f previus engagement utcmes (i.e., what we heard ) and end with a descriptin f upcming engagement activities (i.e., next steps ). The utcmes f each wrkshp will prvide the basis fr mving frward and supprt the submissin t the GA. 8 P age

86 Appendix C: Abriginal Cmmunity Recmmendatins Reprt

87 ABORIGINAL COMMUNITY RECOMMENDATIONS REPORT Caribu Recvery Pilt Prject December 2017 Prepared by Lisa Schaldemse n behalf f Cntributing Abriginal Cmmunities: Chipewyan Prairie Déné First Natin Cld Lake First Natin Cnklin Métis Lcal 193 Frt McMurray First Natin #468 Heart Lake First Natin McMurray Métis Lcal 1935 Whitefish Lake First Natin Willw Lake Métis Lcal 780