Library Automation. Rajesh Kumar Pandey
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1 International Journal of Librarianship and Administration ISSN Volume 3, Number 1 (2012), pp Research India Publications Library Automation Rajesh Kumar Pandey Department of Library, Axis Institute of Technology and Management (AITM), 112/359, Swaroop Nagar, Kanpur, U.P , India rajesh18pandey@gmail.com Library automation is the general term for information and communications technologies (ICT). that are used to replace manual systems in the library. History of Library Automation First generation Little integration between modules Mainly Circulation & Cataloguing Specific to Hardware & OS Second generation Various platforms (UNIX and DOS) Functions are Command driven or Menu based Third generation Fully Integrated Modules (using relational database structures) Various Standards GUI Based features Fourth generation Client-server architecture Access to other servers over the Networks Allows to access multiple sources Need for Automation User Time Man power Resource Sharing
2 50 Rajesh Kumar Pandey Security(RFID) Report Management Advantages of Library Automation Improve the quality, speed and effectiveness of services Relieve professional staff from clerical work. Improve access to remote users. Facilitate wider dissemination of information products and services. Resource-sharing among other library networks (Union catalogues). Enable rapid communication with other libraries. Improve the management of physical and financial resources Disadvantages of Library Automation Initial and recurring expenses Continuous staff training Hardware and Software Obsolescence Planning for Automation Needs Mapping Best possible package Staff Involvement Budget(Purchase, operation, maintenance, etc,.) Hardware Requirement (Client/ Server, Printers, etc) Platform (Operating System) User awareness Maintenance Selecting Automation package User friendly Popularity of a package Well designed screens, logically arranged functions with extensive help messages Minimal training Multi-user and unlimited user access Multilingual & Multimedia Support internationally known standards (MARC, AACR-2, Dublin core, Z.39 etc) Training and Support ( , Discussion Forums)
3 Library Automation 51 Structure of Automated Library: (LAN) Functionalities of Acquisition Suggestions management Ordering, cancellation and reminders Receiving Budget Management Master file management such as currency table, vendors, publishers, etc Functionalities of Cataloguing Creation, Storage, Retrieval and management of bibliographic records and indexes Import/Export facility Functionalities of Cataloguing Creation, Storage, Retrieval and management of bibliographic records and indexes Import/Export facility
4 52 Rajesh Kumar Pandey Functionalities of Serial Control Subscription of New Journals Renewal of Journals Invoice Processing Payments Receipts of New Issues Reminders for missing issues Browsing Issues Reports Generation Functionalities of OPAC Simple & Advanced Searching Boolean search Field Based Searching (Author, Subject, Source, etc.,) Browsing Field Based Hierarchical Personalized OPAC (My OPAC) SDI, CAS, Reservation, DDS, Outstanding Doc s, Subject list, etc., Functionalities of Administration User ID & Encrypted Password Protection Module Level Security Budget Management Stock Verification Master file Updation Fixing Due dates, Overdue Charges etc. Eligibility Holiday Maintenance Feedback Administration Various Reports New Additions, Catalogue (Main/Author/Title) Accession Register/Bibliography List of books by Author/Title/Publisher/Year Subject/Call Number (by any order) Books by Unique Titles, Frequently issued books Books by -Subject wise Frequently Accessed Books
5 Library Automation 53 Books Issued/Returned/Reserved/Reminder Receipt for Fine Amount/Deposit/Loss of Book, etc List ( User/Publisher/Supplier/Departments) No-Due certificates Stock verification Report Budget Details, Orders Journal List ( Indian/Foreign/Payment/Gratis/Exchange) Journal Subscription /Order Report/Missing Issues Technologies Check In/Out Bar Code System RFID System Bar Coding Barcode Printer Labels (Numeric, Alphabetic, Alphanumeric)
6 54 Rajesh Kumar Pandey Barcode Scanner RFID Technology Coupler (Reader) RFID Tags Gate Antenna
7 Library Automation 55 Antenna (Stock Verification) Return Box Advantages & Disadvantages of RFID Advantages Fast track Circulation Operation Self check In/Out by users Security Tag Life Shelf Management becomes easier Stock verification becomes Faster and Easier
8 56 Rajesh Kumar Pandey Disadvantages High Cost Removal of exposed tags by users Reader Collisions & Tag Collisions (techniques & algorithms to solve) SOUL (Software for University Libraries) Developed by INFLIBNET Windows based user friendly software Well designed screens, logically arranged functions with extensive help messages. Based on client server architecture Does not need extensive training Multi-user access Provides facility to create, view records in regional languages (multilingual) Supports internationally known standards CCF, AACR-2 etc. Nominal price (Includes Installation, onsite training, one year support, free future updates, multilingual software, manuals) Libsuite Commercial Software developed by Soft-Aid Web enabled Runs on Windows platform Based on client server architecture Personalized OPAC Supports article indexing, CAS, SDI Powerful Search facilities Can attach digital documents (images, audio, video, etc) Conclusion For the successful implementation of an integrated library system all key factors must be in place: support from administration, staff competence, consideration of user requirements, presence of the infrastructure (hardware, software, network), available data, excellent managerial skill from the coordinator of the project
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