Agenda. Records in a Public Cloud. Records Anywhere. Introduction. Why the future of recordkeeping? Why RecordPoint? Challenges.

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2 Records Anywhere Records in a Public Cloud Agenda Introduction Announcing Records365 Why the future of recordkeeping? Why RecordPoint? Records365 Overview Demonstration Questions Challenges Questions

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4 Why the Future of Records? Because 2015 won t have hover-boards and flying cars! At least we can have better Records, when Marty McFly arrives

5 The Future is driven by Productivity solutions Documents Sites Social Insights Voice Apps Interoperability

6 The Future is driven by Productivity solutions How can I provide my employees the best productivity tools? How can I enable greater teamwork, even if across the globe? How do I ensure compliance? How do I gain insights into my business performance?

7 Records are created in these productivity solutions Records Productivity Platform

8 Records Management is Changing Key Trends 5 Key trends from Forrester Trend #1: Records management shifts to information governance. Trend #2: Collaboration and social platforms render File and Declare Friday" ineffective. Trend #3: Digital preservation forces itself onto the governance agenda. Trend #4: Open standards and the Cloud change the sourcing landscape. Trend #5: Automated Records becomes widely in use. Source: Forrester Research -

9 Global Themes US DOD being reviewed Obama administration has a cloud first strategy All Government agencies in the to have a digital records system by 2016 Europe MoReq 2010 under review Cloud Readiness is a challenge as EU is looking for cloud solutions. Cloud first buying groups in UK G-Cloud

10 Local Themes Cost pressures and doing more with less Turnbull commits to Cloud First Digital Transition by 2015 VERS revisions to simplify process for agencies Microsoft local Azure Cloud in Australia

11 How does RecordPoint align with these themes?

12 Automated Records is the key BUSINESS USER VIEW RECORDS MANAGEMENT VIEW BUSINESS PROCESSES RULES RECORDS SYSTEM

13 CLOUD HYBRID ON PREMISE

14 Records are being created and stored everywhere

15 And managed from everywhere

16 There are Challenges! Common Challenge #1: But setting up a New Records System is hard! & Time Consuming Common Challenge #2: I already have a system how will I migrate?... Common Challenge #3: But my users still want to use a files share/ one drive make it easy. Common Challenge #4: But I still have paper records you ve not mentioned that! Source: RecordPoint Survey

17 Challenge 1: But setting up a New Records System is hard!

18 Demo Challenge Have a fully functional RecordPoint Setup & Classifying Records in 5 mins Rules of the Challenge: RecordPoint must not have Classification/ Term Store or the approved Disposal authorities setup No Rules are setup in RecordPoint Content (Active Sites) can have already be setup RecordPoint installed

19 Challenge 2: I already have a system, how will I migrate?

20 RecordPoint Safe Passage Migration Process Extract From Legacy Transform and De-duplicate Load into RecordPoint/ SharePoint

21 RecordPoint Safe Passage Migration Process What is RecordPoint s Safe Passage Process Who Should I work with? RecordPoint built and endorsed migrations process RecordPoint investment in cloud migration* Making migrations run faster, reducing risks, and End-to-end support with RecordPoint s & Microsoft s Cloud Modernization team The program provides Migration support for FileShares, TRIM/ RM8, Objective, OpenText etc Is Office365/ Records365 certified and allows direct migrations to the cloud from legacy systems. Maps to Microsoft Program RecordPoint Partners Contact RecordPoint directly for Investment Taking advantage of the Classification and records system you might already have or building Move to the Cloud Office 365 & Record 365 Why migrate directly to the cloud? Your on Old version of TRIM Captura etc Looking for Hybrid solutions Customers with multiples Systems looking to consolidate Dissatisfied with current vendor and in licensing Renewal Transition On-Premise Want to Migrate on Premise? Need to get off legacy Records Solution Looking to use Modern applications Office etc Reduce risk and provide auditable migration Looking to reduce application and management costs (and consolidate management tools to Microsoft toolset)

22 Common Challenge #3: But my users still want to use a files share/ one drive/ drop box Something to make it easy!

23 Demo Challenge Setup RecordPoint to Records Manage a Fileshare (network drive) and OneDrive Documents in 5mins Rules of the Challenge: No Documents uploaded to SharePoint Rules are setup in RecordPoint to capture and manage items File share and one-drive locations are setup RecordPoint installed

24 Challenge #4: But I still have paper records you ve not mentioned that?

25 Demo Challenge Create a Paper Files and move it to a new location Rules of the Challenge: Locations are already setup in RecordPoint Manage the change direct into RecordPoint RecordPoint installed

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27 First in the World with Public Cloud Records!

28 What is Records365?

29 Record 365 or Records 365 D Can be deployed to Australian data centres but at a public cloud price Manages key end points e.g. One Drive for Business Can be deployed in your data centre in 'hybrid mode Functional parity and compliance certification Manages records where they are created Deals with data sovereignty

30 CLOUD HYBRID ON PREMISE

31 Records365 Data Center options

32 Records 365 the new way to Manage Records

33 Records 365 is connected for you

34 Records365 Records Management for the Microsoft Cloud Built to meet the cloud checklist: Records in the cloud are to be governed by the Archives Act 1983, State Records Act XXX (insert yours here) Records in the cloud should be authentic, accurate and trusted Records in the cloud should be complete and unaltered Records in the cloud should be secure from unauthorised access, alteration and deletion Records in the cloud should be findable and readable Records in the cloud should be related to other relevant records Source: NAA - Productivity Tools Records Platform Business Apps

35 Records365 Demonstration Seamlessly Managing Records in the Cloud

36 The future is here just unevenly distributed WILLIAM GIBSON

37 Thank you For more information visit our website or contact the presenters Director Consulting & Engagement