REQUEST FOR QUOTATION

Transcription

1 To, M/s. BPCL ESTIMATE MUMBAI. India Ph:,Fax:. Vendor Code: RFQ No/Date: / REQUEST FOR QUOTATION Collective RFQ Number/ Purchase Group / M04-IS DEPT SEWREE Contact person/telephone ANIL KESHAV SATPUTE/ Fax : - satputeak@bharatpetroleum.in Our ref.: Quotation Due Date/Time: /15:00:00 Material/Services required at: M/s. Bharat Petroleum Corporation Limited Chairman's Office Bharat Bhavan,4&6 Currimbhoy Road Ballard Estate, Mumbai India AMC RENEWAL FOR IBM ENTERPRISE SYSTEMS MANGEMENT COMPONENTS FROM TO Dear Sir / Madam, 1. This is an e-tender, for Single vendor and only the vendor, whose name is inserted in the e-tender, can submit their bid through e-platform. 2. You are invited to submit your offer in two-part bid for Renewal of Support and Subscription of IBM Software Licenses for a period of one year from to Please visit the website for participating in the tender and submitting your bid online. 4. BPCL does not take any responsibility for any delay in submission of online bid due to connectivity problem or non-availability of site and/or receipt of instrument to be submitted in physical form due to postal delay. No claims on this account shall be entertained. 5. Incomplete tenders are to be liable for rejection without seeking any further clarification. We also reserve the right to reject any or all tenders without assigning any reasons whatsoever. I. GENERAL INSTRUCTIONS TO TENDERERS FOR E-TENDERING: a. Interested parties may download the tender from BPCL website ( or the CPP portal ( or from the e-tendering website ( and participate in the tender as per the instructions given therein, on or before the due date of the tender. The tender available on the BPCL website and the CPP portal can be downloaded for reading purpose only. For participation in the tender, please fill up the tender online on the e-tender system available on b. For registration on the e-tender site you can be Page 1 of 12

2 guided by the "Instructions to Vendors" available under the download section of the homepage of the website. As the first step, bidder shall have to click the "Register" link and fill in the requisite information in the "Bidder Registration Form". Kindly remember your id (which will also act as the login ID) and the password entered therein. Once you complete this process correctly, you shall get a system generated mail. Login in to the portal using your credentials. When you log in for the first time, system will ask you to add your Digital Signature. Once you have added the Digital Signature, please inform us by mail to the vendor administrator vendoradmin@bpcleproc.in with a copy to support@bpcleproc.in for approval. Once approved, bidders can login in to the system as and when required.. c. As a pre-requisite for participation in the tender, vendors are required to obtain a valid Digital Certificate of Class IIB and above (having both signing and encryption certificates) as per Indian IT Act from the licensed Certifying Authorities operating under the Root Certifying Authority of India (RCIA), Controller of Certifying Authorities (CCA). The cost of obtaining the digital certificate shall be borne by the vendor.. d. In case any vendor so desires, he may contact our e-procurement service provider M/s. E-Procurement Technologies Ltd., Ahmedabad (Contact no. Tel: and & ) for obtaining the digital signature certificate. e. Corrigendum/amendment, if any, shall be notified on the site In case any corrigendum/amendment is issued after the submission of the bid, then such vendors who have submitted their bids, shall be intimated about the corrigendum/amendment by a system-generated . It shall be assumed that the information contained therein has been taken into account by the vendor. They have the choice of making changes in their bid before the due date and time. f. Price bid of only those vendors shall be opened whose Techno-Commercial bid is found to be acceptable to us. g. Tenderers are required to complete the following process online on or before the due date/time of closing of the tender: - Technical Bid - Price bid h. Directions for submitting online offers, electronically, against e-procurement tenders directly through internet: (i) Vendors are advised to log on to the website ( and arrange to register themselves at the earliest, if not done earlier. (ii) The system time (IST) that will be displayed on e-procurement web page shall be the time considered for determining the expiry of due date and time of the tender and no other time shall be taken into cognizance. Page 2 of 12

3 (iii) Vendors are advised in their own interest to ensure that their bids are submitted in e-procurement system well before the closing date and time of bid. If the vendor intends to change/revise the bid already submitted, they shall have to withdraw their bid already submitted, change / revise the bid and submit once again. In case vendor is not able to complete the submission of the changed/revised bid within due date & time, the system would consider it as no bid has been received from the vendor against the tender and consequently the vendor will be out of contention. The process of change / revise may do so any number of times till the due date and time of submission deadline. However, no bid can be modified after the deadline for submission of bids. (iv) Once the entire process of submission of online bid is complete, they will get an auto mail from the system stating you have successfully submitted your bid in the following tender with tender details. (v) Bids / Offers shall not be permitted in e-procurement system after the due date / time of tender. Hence, no bid can be submitted after the due date and time of submission has elapsed. (vi) No manual bids/offers along with electronic bids/offers shall be permitted. i. For tenders whose estimated procurement value is more than Rs. 10 lakhs, vendors can see the rates quoted by all the participating bidders once the price bids are opened. For this purpose, vendors shall have to log in to the portal under their user ID and password, click on the "dash board" link against that tender and choose the "Results" tab. j. No responsibility will be taken by BPCL and/or the e-procurement service provider for any delay due to connectivity and availability of website. They shall not have any liability to vendors for any interruption or delay in access to the site irrespective of the cause. It is advisable that vendors who are not well conversant with e-tendering procedures, start filling up the tenders much before the due date /time so that there is sufficient time available with him/her to acquaint with all the steps and seek help if they so require. Even for those who are conversant with this type of e-tendering, it is suggested to complete all the activities ahead of time. It should be noted that the individual bid becomes viewable only after the opening of the bid on/after the due date and time. Please be reassured that your bid will be viewable only to you and nobody else till the due date/ time of the tender opening. The non availability of viewing before due date and time is true for e-tendering service provider as well as BPCL officials. k. BPCL and/or the e-procurement service provider shall not be responsible for any direct or indirect loss or damages and or consequential damages, arising out of the bidding process including but not limited to systems problems, inability to use the system, loss of electronic information etc. Page 3 of 12

4 In case of any clarification pertaining to e-procurement process, the vendor may contact the following agencies / personnel: 1. For system related issues : M/s. E-Procurement Technologies Ltd at contact no. Tel: and & ) followed with an to id support@bpcleproc.in. 2. For tender related queries: a. Mr. Anil Satpute of BPCL at contact no followed with an to ID:satputeak@bharatpetroleum.in b. Mr. Himanshu Shah of BPCL at contact no followed with an to ID sahah@bharatpetroleum.in 3. For Technical related queries: a. Ms. Jyoto Kale of BPCL at contact no.tel: / followed with ID jyotik@bharatpetroleum.in II. Submission of Bids Bid should be submitted online through bpcleproc.in in two-part bid i.e. Technical Bid & Commercial Bid. TECHNICAL BID (on line submission) i. Acceptance of terms and conditions of the tender. ii. Nil Deviation statement PRICE BID (on line submission) i. Price Bid 4. It is necessary, for all the bidders to submit an EMD of Rs. 1 lakh by DD drawn on any scheduled Bank payable at Mumbai, in physical form in our office at the following address before due date and time failing which bids will not be considered for evaluation. DGM, IS (P&C) Bharat Petroleum Corporation Limited, A - Installation, IS Department, CPO Bldg., 1st Floor, Sewree East, Mumbai EMD is exempted for MSE vendors and NSIC vendors subject to submission of the details of MSE Registration with Directorate of Industries or any other competent authorities and NSIC registration as applicable along with the technical bid. Page 4 of 12

5 EMD of the successful bidder will be returned only after successful execution of job against the Outline agreement / Purchase Order and submission of PBG (if applicable)" EMD of the unsuccessful bidders shall be returned after finalization of the L-1 Bidder. Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures) IBM RAD - SW Subscription & Support The item covers the following services: YR AMC AMC FOR SOFTWARE AND (Years) AMC for Software and related Services IBM Rational Application Developer (Qty - 2) for WebSphere Software floating User single Install Annual SW Subscription & Support Renewal for the Period to Service Item 10: Unit basic rate in words State GST % : % Central GST % : % Integrated GST % : % Union Ter. GST % : % GST Comp. Cess % : % HSN Code / SAC Code Billing State IBM DB2 - SW Subscription & Support The item covers the following services: YR AMC AMC FOR SOFTWARE AND (Years) AMC for Software and related Services IBM DB2 Enterprise Server Edition Processor Value Unit (PVU - Qty 500) Annual SW Subscription & Support Renewal for the Period to Page 5 of 12

6 Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures) Service Item 10: Unit basic rate in words State GST % : % Central GST % : % Integrated GST % : % Union Ter. GST % : % GST Comp. Cess % : % HSN Code / SAC Code Billing State IBM Websphere Subscription & Support The item covers the following services: YR AMC AMC FOR SOFTWARE AND (Years) AMC for Software and related Services IBM WebSphere Application Server Network Deployment Processor Value Unit (PVU - Qty 400) Annual SW Subscription & Support Renewal for the Period to Service Item 10: Unit basic rate in words State GST % : % Central GST % : % Integrated GST % : % Union Ter. GST % : % GST Comp. Cess % : % HSN Code / SAC Code Billing State IBM DB2 SW Subscription & Support Page 6 of 12

7 Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures) The item covers the following services: YR AMC AMC FOR SOFTWARE AND (Years) AMC for Software and related Services IBM DB2 Enterprise Server Edition Processor Value Unit (PVU - 500)SW Subscription & Support renewal for the period to Service Item 10: Unit basic rate in words State GST % : % Central GST % : % Integrated GST % : % Union Ter. GST % : % GST Comp. Cess % : % HSN Code / SAC Code Billing State IBM Websphere Subscription & Support The item covers the following services: YR AMC AMC FOR SOFTWARE AND (Years) AMC for Software and related Services IBM Websphere Application Server Network Deployment Processor Value Unit (PVU - 600) SW Subscription & Support renewal for period to Service Item 10: Unit basic rate in words Page 7 of 12

8 Item Material Qty Unit Unit Basic Rate Description Delivery date (in Figures) State GST % : % Central GST % : % Integrated GST % : % Union Ter. GST % : % GST Comp. Cess % : % HSN Code / SAC Code Billing State Grand Total (inclusive of all taxes, duties/charges etc) In figure: In Words : Page 8 of 12

9 TERMS & CONDITIONS 1.Pricing types 1. Validity of offer till 60 days from the date of opening of commercial bid. 2. Please quote unit rate, SA Code, billing state & taxes separately. 3. The entire Bill of Material against this tender would be evaluated as a 'single lot' on Lowest Total Cost of Ownership (TCO) on L1 basis 2.Terms of delivery Renewal period is one year for to for all the line items. 3.Terms of payment % payment will be made within 30 days from the date of delivery and acceptance of licenses by BPCL and submission of invoice by vendor duly certified by BPCL offier. 2. Vendor will have to ensure that invoice/delivery challan and other documents are signed, stamped with date by the BPCL officer and submitted for payment. 3. Payment would be made through National Electronic Fund Transfer (NEFT). Hence, please ensure that bank details submitted by you is correct or submit the latest bank details in the format available with us. 4. Variation in the rates for the Statuatory levies/taxes/duties during the tenure of the contract for supplies within the delivery schedule will be allowed only on the submission of documentary evidence from Govt. / statutory authorities and its acceptance by BPCL. 4.Penalty for breach of contract 5.Contract riders (clauses) 6.Attachment Page 9 of 12

10 7.Other contractual stipulations 1. BPCL shall be entitled for all the new releases & versions as and when they are released for modules covered under AMC. 2. BPCL shall be entitled for all releases of patches & bug fixes for modules mentioned under the AMC. 3. Any module, if reached to End of Life during the period of AMC, BPCL will be entitled for replacement and support of such module with a module having equivalent or higher functionalities at free of cost to BPCL. 4. BPCL should get 24 X 7 online & support on all Tivoli products directly from IBM Support team. 5. BPCL should have access of Customer Support Web Site for all the modules of Tivoli suite of products. 6. Telephone advisory services to diagnose and facilitate problem resolution will be available to BPCL (Telephone Service). 7. Service Level Agreement shall be as per the support handbook. 8. Either party retains all rights to its pre-existing IP. Each party grants only the Licenses and rights as specified in the mutually agreed manner. No other licenses or rights are granted either directly, by implication, or otherwise and any intellectual property it creates in connection with the agreement. 9. NDA Clause: Vendor has to sign the 'Non Disclosure Agreement(NDA)' on Rs. 100/- stamp paper (Non Judicial)from their competent authority as a compliance for the 'Non Disclosure Agreement' in line with BPCL's IS Security Policy(Soft copy of NDA has already been with you which was sent by us). Purchase Order will not be placed without entering into above NDA. 10. Arbitration Clause : In case of any disputes or differences between the Parties the same shall be mutually resolved first, however if the Parties fail to mutually resolve any dispute or difference the same shall be resolved by a Sole Arbitrator who shall be mutually appointed by both the parties within a period of 1 (one month). In case the parties have failed to appoint any arbitrator by mutual consent, then the aggrieved Party may take steps for appointment of arbitrator as per the Arbitration and Conciliation Act, 1996 and subsequent amendments thereof. The venue of Arbitration shall be Mumbai and conducted in English language. The arbitration proceedings shall be governed by Arbitration and Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made there under. The decision of the arbitrator shall be final & binding to both the Parties. Judgement or award from Arbitration proceedings any application or other proceedings in respect of anything arising under this Agreement shall be enforced exclusively in the Courts at Mumbai. Page 10 of 12

11 8.Delivery This Agreement shall be construed in accordance with the laws of India. The parties hereby agree that the Courts in the city of Mumbai alone shall have jurisdiction to entertain any application or other proceedings in respect of anything arising under this agreement and any award or awards made by the Sole Arbitrator hereunder shall be filed (if so required) in the concerned Courts in the city of Mumbai. 11. FORCE MAJEURE CLAUSE: The parties to this agreement cannot be responsible for any failure of performance or delay in performance of their obligations there under if such failure or delay shall be the result of any Government Directive relevant to this agreement or due to war, hostilities, act of public enemy, riots or civil commotion's, strikes, lock out, fire, floods, epidemics or act of God, arrests and restraints or rulers and people political or administrative acts of recognized or defacto Government Import or Export restrictions, compliance with any Government or local authority or any other cause or cause beyond the control of the parties hereto. 12. Limitation of liability will be restricted to the total contract value. ALL ABOVE TERMS & CONDITIONS ARE ACCEPTABLE TO US. SIGNATURE & NAME OF THE PERSON COMPANY SEAL Important Notice Sr.No Description 001 Quotation received after due date will not be entertained 002 Your quotation must specify exact amount or percentage discount, GST, Charges, Transport, Packing & forwarding, etc. as applicable. 003 In case you are unable to quote, kindly send the quotation with a regret for our records. Non-receipt of a regret will adversely affect your vendor rating. 004 No quotation will be accepted without your rubber stamp and signature. 005 Your quotation must be strictly in enclosed envelope indicating Collective RFQ No., RFQ No. and due date. 006 For all future correspondences please mention the vendor code Collective RFQ Number & RFQ Number. LIST OF ENCLOSURES Page 11 of 12

12 Tear off Portion to be pasted on the envelope containing offer Collective RFQ No. : Our Reference: Due Date : RFQ No. : Due Time : 15:00:00 Subject: To, Purchase Group : M04-IS DEPT SEWREE Page 12 of 12