Oakland County Department of Information Technology Project Scope and Approach

Transcription

1 Oakland County Department of Information Technology Project Scope and Approach Project Name: Full Network Segmentation Project ID:TP7186SN Leadership Group: Information Technology Steering Committee Department: Information Technology Division: Technical Systems and Networking Project Sponsor: Carl Wilson Date Requested: 6/1/16 PM Customer No. 186 Request Type: IT Team Name: Network Services New Development IT Team No: P Project Manager/Leader: Jerry Cadreau Account Number: 173 Account Description: Technical Systems and Networking Customer Name: Information Technology Grant Funded? No Mandate? No Mandate Source: Program Goal To segment the County s local area networks so that network collisions can be reduce and performance increased. Business Objective Design, document and implement segmentation for 24 local area networks. Major Deliverables Detailed project plan with resource assignments Network Design Document Network segmentation plan for each subnet Segmented network Updated technical documentation Approach Create detailed project plan, negotiate resources, and obtain approval from IT Steering Create Network Design Document Determine proposed network segmentation plan for each subnet, ensuring that maximum nodes per section is met. Implement network segmentation on workstations in each subnet Test workstations to ensure systems are working properly Made changes as needed Complete any needed changes to printer connections Adjust technical documentation as needed Form Rev. 9/1/212 Page 1 Project Rev. 8/8/16

2 Oakland County Department of Information Technology Project Scope and Approach Project Name: Full Network Segmentation Project ID:TP7186SN Research & Analysis NACO Research Research conducted Nothing Found Gartner Research Recommendation Research conducted Nothing Found Benefits See Return on Investment (ROI) Analysis Document Impact Number of Users Divisions Leadership Groups All All Technical Services and Networking Risk Business Environment Low Little or no impact to existing business processes. Technical Environment Medium Previously implemented technologies with new aspects and/or new requirements. Assumptions Staffing IT staffing: resources will be available for the hours indicated per the attached project plan. Other Staffing: additional staffing will be available as follows: Role: Name Hours per Day Project Sponsor Carl Wilson As needed. Facilities None identified. Form Rev. 9/1/212 Page 2 Project Rev. 8/8/16

3 Oakland County Department of Information Technology Project Scope and Approach Project Name: Full Network Segmentation Project ID:TP7186SN Technical Funding Information Technology Other Priority Constraints Exclusions Form Rev. 9/1/212 Page 3 Project Rev. 8/8/16

4 Oakland County Department of Information Technology Project Scope and Approach Project Name: Full Network Segmentation Project ID:TP7186SN PROJECT PHASE AUTHORIZATION Phase(s): Project Management and Network Segmentation Total Estimated Application Services Hours: Cost: Total Estimated Technical Systems Hours: 1,71 Cost: $48,852 Total Estimated CLEMIS Hours: Cost: Total Estimated Internal Services Hours: Cost: IT Application Services Division Manager Approval: IT Technical Systems Division Manager Approval: IT CLEMIS Division Manager Approval: IT Internal Services Division Manager Approval: IT Management Approval: Approved: Yes No Reason: Project Sponsor Approval: Title: PROJECT SUMMARY Authorized Development (see above) Hours: 1,71 Cost: $48,852 w Preliminary Estimated Development for Future Phases Hours: Cost: Grand Total Estimated Development Hours: 1,71 Cost: $48,852 Customer Acceptance of Product: PROJECT COMPLETION AUTHORIZATION Title: Project Office Review: Form Rev. 9/1/212 Page 4 Project Rev. 8/8/16

5 Oakland County Department of Information Technology Project Scope and Approach Project Name: Full Network Segmentation Project ID:TP7186SN Form Rev. 9/1/212 Page 5 Project Rev. 8/8/16

6 - Full Network Segmentation Provide an Enhanced Application Service Offering Information Technology Strategic Plan Alignment Increased application integration and standardization through web services Integrate mobility and location based services in business applications Promote and utilize shared services through the use of cloud technologies to offset costs and expand product offerings to customers Increase the agility and responsiveness of business units by expanding customer analytics Leverage the County's web presence as a branded consolidated point of access to all County information and services Centralize and standardize identity and access management for all applications and content Improve the quality, reliability, and availability of all applications Enhance ability to provide effective and timely customer service Advance the use of IT Library (ITIL) best practice framework for IT Service Management Implement Configuration Management Database to better identify IT Assets Provide a high-quality training program to empower employees through technology Utilize a formalized customer communication plan Build IT Staff expertise through professional development Expand capacity through ongoing organization review and right sourcing Implement a Standardized Strategy Deliver services using a standardized shared technology infrastructure whereever possible Improve service availability through network design and management strategies X Implement a consolidated security management strategy X Enhance capacity planning and recovery managment strategies Develop and implement a policy for personally owned devices and services Adopt an enterprise architecture approach to technology planning, design, and implementation X Run Date 6/2/216 Page 1 of 1

7 Project Summary As Of: 6/2/16 Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Benefits/Savings: Tangible Benefits Subtotal: Cost Avoidance Subtotal: Costs: Development Services Subtotal: 96,351 96,351 Subtotal: Software Subtotal: Subtotal Training Subtotal: Other Subtotal: Annual Statistics: Annual Total Savings Annual Total Costs 96,351 96,351 Annual Return on Investment (96,351) (96,351) Annual Costs/Savings Ratio.%.%.%.%.%.% Project Cumulative Statistics: Cumulative Total Savings Cumulative Total Costs 96,351 96,351 96,351 96,351 96,351 96,351 96,351 Cumulative Return on Investment (96,351) (96,351) (96,351) (96,351) (96,351) (96,351) (96,351) Cumulative Cost/Savings Ratio.%.%.%.%.%.%.% Year Positive Payback Achieved State or Federal Mandate? Signatures: NO PAYBACK Benefits Reviewed By Project Sponsor Costs (including IT Resources) Reviewed By Information Technology Project Manager Costs (including IT Resources) Reviewed By Technical Services Manager TP7186SN Full network segmentation ROI.xlsx/Project Summary Date Printed: 7/11/216 Page 1 REV: May 31, 26

8 Savings Detail As Of: 6/2/16 Project Savings Category Unit Desc Rate per Unit Benefit/Savings Description Budget Category/Funding Source Units Total Savings More efficient networks due to reduced collisions Intangible Benefit Reduction of down time Intangible Benefit Preparation for VOIP Phone transmissions Intangible Benefit Annual Multiplier TP7186SN Full network segmentation ROI.xlsx/Savings Detail Date Printed: 7/11/216 Page 2 REV: May 31, 26

9 Savings Detail As Of: 6/2/16 Benefit/Savings Description Project Savings Category Affects Project ROI? Potential Savings Extensions Y1 Y2 Y3 Y4 Y5 Y6 Y1 Y2 Y3 Y4 Y5 Y6 More efficient networks due to reduced collisions Reduction of down time Preparation for VOIP Phone transmissions Intangible Benefit Intangible Benefit Intangible Benefit TP7186SN Full network segmentation ROI.xlsx/Savings Detail Date Printed: 7/11/216 Page 3 REV: May 31, 26

10 Savings Summary As Of: 6/2/16 Benefit/Savings Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Tangible Benefit: Tangible Benefits Subtotal: Cost Avoidance: Cost Avoidance Subtotal: Intangible Savings: More efficient networks due to reduced collisions Reduction of down time Preparation for VOIP Phone transmissions Savings Total: TP7186SN Full network segmentation ROI.xlsx/Savings Summary Date Printed: 7/11/216 Page 4 REV: May 31, 26

11 Cost Detail As Of: 6/2/16 Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost Annual Multiplier IT Hours - New Development Development Svcs IT - Information Technology / 173 HR 1, ,351 x IT Hours - New Development Development Svcs IT - Information Technology / 173 HR 122 IT Hours - New Development Development Svcs IT - Information Technology / 173 HR 116 IT Hours - New Development Development Svcs IT - Information Technology / 173 HR 77 IT Hours - New Development Development Svcs IT - Information Technology / 173 HR 75 IT Hours - New Development Development Svcs IT - Information Technology / 173 HR 56 Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y Laserprinter 2 - Maintenance 1,28 Laserprinter 3 - Acquisition Laserprinter 3 - Maintenance 1,86 Image Workstations - Acquisition Image Workstations - Maintenance 3,496 Terminals - Acquisition Terminals - Maintenance 644 PRTR w/term ID - Acquisition PRTR w/term ID - Maintenance 1,72 PRTR w/o TERM ID - Acquisition PRTR w/o TERM ID - Maintenance 1,72 PC Maintenance User Owned 2,34 Printer Maintenance User Owned 1,72 Package Software - Acquisition Software Package Software - Maintenance Software Business Objects Access Software Term Emulation SFTW-Acquisition Software Term Emulation SFTW-Maintenance Software Server - Acquisition/Upgrade Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance TBD TP7186SN Full network segmentation ROI.xlsx/Cost Detail Date Printed: 7/11/216 Page 5 REV: May 31, 26

12 Cost Detail As Of: 6/2/16 Cost Description Project Cost Category Budget Category/Funding Source Unit Desc Units Rate per Unit Total Cost TBD TBD TBD Internet Access 18 Project Staff Training Training User Training Training Annual Multiplier Affects Project ROI? Y1 Y2 Y3 Y4 Y5 Y6 TP7186SN Full network segmentation ROI.xlsx/Cost Detail Date Printed: 7/11/216 Page 6 REV: May 31, 26

13 Cost Detail As Of: 6/2/16 Potential Cost Extensions Cost Description IT Hours - New Development IT Hours - New Development IT Hours - New Development IT Hours - New Development IT Hours - New Development IT Hours - New Development Project Cost Category Development Svcs Development Svcs Development Svcs Development Svcs Development Svcs Development Svcs Y1 Y2 Y3 Y4 Y5 Y6 96,351 Laserprinter 2 - Maintenance Laserprinter 3 - Acquisition Laserprinter 3 - Maintenance Image Workstations - Acquisition Image Workstations - Maintenance Terminals - Acquisition Terminals - Maintenance PRTR w/term ID - Acquisition PRTR w/term ID - Maintenance PRTR w/o TERM ID - Acquisition PRTR w/o TERM ID - Maintenance PC Maintenance User Owned Printer Maintenance User Owned Package Software - Acquisition Package Software - Maintenance Business Objects Access Term Emulation SFTW-Acquisition Term Emulation SFTW-Maintenance Server - Acquisition/Upgrade Server - Maintenance Server Sftwre - Acquisition/Upgrade Server Sftwre - Maintenance TBD Software Software Software Software Software TP7186SN Full network segmentation ROI.xlsx/Cost Detail Date Printed: 7/11/216 Page 7 REV: May 31, 26

14 Cost Detail As Of: 6/2/16 Potential Cost Extensions Cost Description TBD TBD TBD Internet Access Project Staff Training User Training Project Cost Category Training Training Y1 Y2 Y3 Y4 Y5 Y6 TP7186SN Full network segmentation ROI.xlsx/Cost Detail Date Printed: 7/11/216 Page 8 REV: May 31, 26

15 As Of: 6/2/16 Cost Summary Cost Description Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Total Development Services: IT Hours - New Development 96,351 96,351 Development Services Subtotal: 96,351 96,351 : Subtotal: Software: Software Subtotal: : Subtotal Training: Training Subtotal: Other: Other Subtotal: Costs Total: 96,351 96,351 TP7186SN Full network segmentation ROI.xlsx/Cost Summary Date Printed: 7/11/216 Page 9 REV: May 31, 26

16 As Of: 6/2/16 Assumptions Date Assumption Description 2-Jun-16 It is assumed that 2 of the 26 local area networks will be segmented by project TP6186NS. TP7186SN Full network segmentation ROI.xlsx/Assumptions Date Printed: 7/11/216 Page 1 REV: May 31, 26