Finance Department Summary

Transcription

1 Finance Department Summary Organization Chart City Administrator Director of Finance Information Systems Manager Assistant Director of Finance GIS Coordinator Data Systems Tech. II Data Systems Tech. I (2) Accounting Clerk

2 Finance

3 Finance Department No. Program No. Program Manager Finance 30 Finance 001 Finance Director Program Activities Department Administration Activities within the department include finance, geographic information systems, information technology and the traffic violations bureau. Financial Management This activity is responsible for all financial and accounting functions of the city. Revenues and expenditures are recorded and monitored, all financial reports are generated, cash management, payroll and cash disbursements are performed. The Finance Director is responsible for adherence to federal and state regulations regarding payroll reporting, budget publication, grant compliance, etc. Treasury The Finance Director serves as overseer of treasury operations pursuant to state statute. Audit An annual audit of the city s financial reports is performed by an independent auditor selected by the City Council. The Council Finance Committee is the designated audit committee. Strategic Goal(s) Activity for Goal 4: Financial Stability Objective: Maintain practice of keeping one year of operating expenses in reserve. Activities and Steps 1. Continue 5-year financial planning activities. 2. Continue to monitor government affairs at both the state and federal levels for potential cost/benefit to city operations. Programmatic Goals Goals Prepare the budget, annual financial report, and popular annual financial report in conformity with Government Finance Officers Association standards. Publish 2018 budget calendar by August 28,. Present audit of fiscal year 2016 to City Council by June 30,

4 2016 Programmatic Goals - Status Goals Status Comments Prepare the budget, annual financial report, and popular annual financial report in conformity with Government Finance Officers Association standards. In progress CAFR and PAFR submitted to GFOA for review. preparation in process. Publish budget calendar by August 26, Goal met Present audit of fiscal year 2015 to City Council by June 30, Goal met Performance Measures Metrics 2014 Actual 2015 Actual 2016 Estimate Projected Payroll files maintained Accounts payable checks prepared 4,818 4,441 4,500 4,600 Debt issues outstanding Number of accounting funds

5 Annual - DEPARTMENT PROGRAM Finance 30 Finance Program 001 Object of Expenditure (Actual) (Amended) PERSONNEL SERVICES 406, , ,070 CONTRACTUAL SERVICES 94, ,790 98,870 COMMODITIES TOTAL EXPENDITURES 500, , ,940 Personnel Schedule Position FINANCE DIRECTOR ASSISTANT FINANCE DIRECTOR ACCOUNTING CLERK EMPLOYEES - FULL TIME EQUIVALENTS (FTE)

6 Annual - DEPARTMENT Account Number Personnel Services Account Description 2015 (Actual) PROGRAM Finance 30 Finance (Amended) Detail SALARIES 307, , ,301 Supervisory 120,651 Regular 133,677 Overtime 100 Treasurer 6,000 Longevity pay 5, BENEFITS 99,009 98,158 84,769 FICA 20,369 Workers' compensation 572 Health insurance 26,800 Life & Disability insurance 2,542 Dental insurance 1,200 Pension 33,286 TOTALS 412, , ,

7 Annual - DEPARTMENT PROGRAM Finance 30 Finance 001 Account Number Contractual Services Account Description (Actual) (Amended) Detail MISC. CONTRACTUAL 17,612 26,150 19,900 Banking services 12,000 Section 125 plan admin. 6,000 Actuarial study on Retiree Health Plan funding (biennial) Wall Street Journal 450 Sales tax reports from state 450 Smart phone (1) 1,000 AUDIT SERVICES 31,985 35,400 35,650 Annual audit 31,150 Federal grants audit 3,500 GFOA CAFR, PAFR and budget 1,000 review DATA PROCESSING 38,800 39,620 36,500 Financial software support 33,500 Investment portfolio services 3,000 PROFESSIONAL DEVELOPMENT 5,590 7,520 6,720 See professional development request VEHICLE REIMBURSEMENT Mileage reimbursement 100 6,720 TOTALS 94, ,790 98,

8 Annual - DEPARTMENT Finance 30 PROGRAM Finance Professional Development Request 001 Organization/Conference Location Amount Detail AMERICAN PAYROLL ASSOCIATION 220 Membership dues (1) EDEN CONFERENCE Phoenix, AZ 2,000 Annual user conference (1) GFOA MEETINGS Local 400 Monthly meetings of local chapter GFOA OF MISSOURI 100 Membership dues (2) GFOA OF MO SEMINARS Columbia, MO 400 Two one-day programs GFOA-MO SPRING CONF Osage Beach, MO 800 Annual conference (2) GOV'T FINANCE OFFICERS ASSN. (GFOA) Denver, CO 2,000 Annual conference (1) GOV'T FINANCE OFFICERS ASSN. (GFOA) 400 Membership dues (2) STAFF DEVELOPMENT Various 400 Staff training TOTAL REQUEST 6,

9 Geographic Information Services Department No. Program No. Program Manager Finance 30 Geographic Information Services 002 GIS Coordinator Program Activities Geographic Information System This activity provides centralized mapping and spatial data analysis for all departments. Programmatic Goals Goals The Geographic Information System (GIS) will remain operational 99% of the time with average down time limited to two hours or less. Finish upgrading Accela to version 8. Reintroduce interactive mapping to city s website. Start integrating tablets for use with Accela mobile office. Move GIS and Accela data from Oracle 11g to Oracle 12c Programmatic Goals - Status Goals Status Comments The Geographic Information System (GIS) will remain Ongoing operational 99% of the time with average down time limited to two hours or less. Reintroduce interactive mapping to city s website. Ongoing Assist in upgrading Accela to version 8 by December Ongoing Performance Measures Metrics 2014 Actual 2015 Actual 2016 Estimate Projected Geospatial databases maintained Geospatial feature classes maintained Geoworkspaces maintained GIS client based software installed GIS web-mapping services available via intranet/ internet AVL services Printed maps maintained GIS dedicated servers supported Large format plotters supported

10 Annual - DEPARTMENT PROGRAM Finance 30 Geographic Information Srvs Program 002 Object of Expenditure (Actual) (Amended) PERSONNEL SERVICES 126, , ,379 CONTRACTUAL SERVICES 40,357 47,300 36,200 COMMODITIES 1,500 3,000 3,730 TOTAL EXPENDITURES 168, , ,309 Personnel Schedule Position GIS COORDINATOR EMPLOYEES - FULL TIME EQUIVALENTS (FTE)

11 Annual - DEPARTMENT Account Number Personnel Services Account Description 2015 (Actual) PROGRAM Finance 30 Geographic Information Srvs (Amended) Detail SALARIES 95,243 97,171 99,035 Regular 97,516 Longevity pay 1, BENEFITS 30,985 30,557 32,344 FICA 7,576 Workers' compensation 214 Health insurance 10,800 Life & Disability insurance 975 Dental insurance 400 Pension 12,379 TOTALS 127, , ,

12 Annual - DEPARTMENT PROGRAM Finance 30 Geographic Information Srvs 002 Account Number Contractual Services Account Description (Actual) (Amended) Detail MISC. CONTRACTUAL 0 4,000 9,200 St. Louis Area LiDAR Project 9,200 DATA PROCESSING 40,182 40,800 25,500 Intergraph support 24,000 Crime report mapping service 1,500 PROFESSIONAL DEVELOPMENT 175 2,500 1,500 See professional development request 1,500 TOTALS 40,357 47,300 36,

13 Annual - DEPARTMENT Finance 30 PROGRAM Geographic Information Srvs Professional Development Request 002 Organization/Conference Location Amount Detail MISSOURI GIS CONFERENCE Lake of the Ozarks, MO 1,500 Annual user conference (1) TOTAL REQUEST 1,

14 Annual - DEPARTMENT PROGRAM Finance 30 Geographic Information Srvs 002 Account Number Commodities Account Description 2015 (Actual) 2016 (Amended) OPERATIONAL SUPPLIES 1,500 3,000 3,730 CAD supplies 3,000 ipad Pro 730 Detail TOTALS 1,500 3,000 3,

15 Information Technology Department No. Program No. Program Manager Finance 30 Information Technology 003 Information Systems Manager Program Activities Information Technology System This activity provides computer hardware and software support for all departments and centrally maintains the city-wide computer network and management information system. Communication Technology Support This activity provides centralized support of the city s office technology systems including telephone systems, pagers, voice mail and copy machines. Police Support This activity provides 24 hour support for all police technology. Programmatic Goals Goals The computer network will remain operational 99% of the time with 90% of down time limited to less than one hour duration Programmatic Goals - Status Goals Status Comments The computer network will remain operational 99% of the time with 90% of down time limited to less than one hour duration. Goal met Performance Measures Metrics 2014 Actual 2015 Actual 2016 Estimate Projected Desktop computers maintained Laptops maintained Phone handsets maintained Copy machines maintained Printers maintained Servers maintained Digital cameras maintained Cellular phones maintained Scanners maintained

16 Annual - DEPARTMENT PROGRAM Finance 30 Information Technology Program 003 Object of Expenditure (Actual) (Amended) PERSONNEL SERVICES 405, , ,753 CONTRACTUAL SERVICES 278, , ,745 COMMODITIES 55,763 72,050 66,000 CAPITAL 22, ,000 60,000 TOTAL EXPENDITURES 762, , ,498 Personnel Schedule Position INFORMATION SYSTEMS MANAGER DATA SYSTEMS TECHNICIAN II DATA SYSTEMS TECHNICIAN I EMPLOYEES - FULL TIME EQUIVALENTS (FTE)

17 Annual - DEPARTMENT Account Number Personnel Services Account Description 2015 (Actual) PROGRAM Finance 30 Information Technology (Amended) Detail SALARIES 294, , ,123 Regular 293,210 Overtime 2,500 On-call pay 4,000 Longevity pay 7, BENEFITS 111, , ,630 FICA 23,492 Workers' compensation 655 Health insurance 51,600 Life & Disability insurance 2,931 Dental insurance 1,600 Pension 38,352 TOTALS 414, , ,

18 Annual - DEPARTMENT PROGRAM Finance 30 Information Technology 003 Account Number Contractual Services Account Description (Actual) (Amended) Detail MISC. CONTRACTUAL 26,250 38,500 38,600 Fiber internet service 14,400 Verisign digital certificates 1,000 Smart Phone (2) and Cellular 2,800 phone with data services (2) Various internet subscriptions 800 Offsite tape storage 5,100 Messages & music on hold 500 Phone programming changes 1,500 UPS maintenance 2,500 Additional Accela programming 10,000 DATA PROCESSING 102, , ,095 Permitting/Asset Management annual service & support 45,000 Accela Mobile Office Pack (5) 5,500 Oracle support 7,000 Admin tools for active directory 4,000 Virus scanner support 6,000 Programming software support 1,500 Server backup software 14,000 maintenance Citrix Perpetual Licenses 7,000 Recovery admin pack 1,000 Firewall software 1,000 Security software support 4,000 Imaging software 1,700 Threat gateway & web filtering 3,295 Crystal Report server 5,600 maintenance Software purchases and updates 12,500 Virtual Windows Software 1,500 Paragon Disk Management 2,500 Software Logging Software to meet CJIS 5,000 requirements Exchange 2016 Upgrade 30,000 RENTAL - EQUIPMENT 19,254 18,000 21,000 Leased Copiers (12) 21,000 UTILITIES SERVICES 56,844 35,000 23,000 Telephone service 20,

19 Annual - DEPARTMENT PROGRAM Finance 30 Information Technology 003 Account Number Contractual Services Account Description (Actual) (Amended) Detail UTILITIES SERVICES 56,844 35,000 23,000 Phone lines for alarms 3,000 PROFESSIONAL DEVELOPMENT 735 5,000 2,000 See professional development request M&R EQUIPMENT 73,126 78,000 85,000 Comp./printer/cell phone repair 18,000 Copy machines (13) 22,000 Server hardware support 20,000 Security system hardware support 5,000 Mitel Phone Maintenance 20,000 VEHICLE REIMBURSEMENT Mileage reimbursement 50 2,000 TOTALS 278, , ,

20 Annual - DEPARTMENT Finance 30 PROGRAM Information Technology Professional Development Request 003 Organization/Conference Location Amount Detail VARIOUS COMPUTER CLASSES/SEMINARS Local 2,000 Staff training (4) TOTAL REQUEST 2,

21 Annual - DEPARTMENT PROGRAM Finance 30 Information Technology 003 Account Number Commodities Account Description 2015 (Actual) 2016 (Amended) OPERATIONAL SUPPLIES 55,763 72,050 66,000 Books and reference materials 1,000 Technical Training subscription 1,000 Computer monitors 8,000 (replacements) Computers (replacements) 30,000 Network printers (replacements) 6,000 Various networking tools 500 APC backups (10 replacements) 1,500 Laptop replacements (5 5,000 replacements) Network Access Storage Box 3,000 Backup Tapes 5,000 Higher End Laptop Replacement 3,000 Archival Hard Drives 2,000 Detail TOTALS 55,763 72,050 66,

22 Annual - DEPARTMENT Number Requested PROGRAM Finance 30 Information Technology Capital Item Capital Request Replace/ Add Unit Cost Total Cost Description 003 POWERVAULT BACKUP TAPE DRIVE 1 R POWERVAULT SERVER STORAGE 1 A FILE SERVER REPLACEMENTS 2 R 22,000 22,000 8,000 8,000 15,000 30,000 Additional Storage for Police Department TOTAL REQUEST 60,