How to Buy at USI. How to Order
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1 How to Buy at USI Commodity Catalog Vendor(s) Order Type if () Cash Advance-Supplies/Equipment only Direct Pay Form N/A Refund Payments Direct Pay Form N/A Reimbursement to Student 6-Accounts Payable Pymt Appliances 5-Furniture Order Athletic Board Money 6-Accounts Payable Pymt Attorney/Legal Fees 6-Accounts Payable Standing Audio-Visual Supplies/Equipment Prizes/Recognition of past event 6-Accounts Payable Pymt Bus Charter Services Cleaning Supplies Pro-tex-all, Guy Brown, Grainger Consultants & Consulting Services Copier/Fax Machines/Supplies Guy Brown Dental Equipment & Supplies Henry Schein Dental or PSS Document Destruction Electrical Supplies and Lighting Wesco, HD Supply, Graybar Employee Reimbursement 9-Employee Reimbursement Entertainers / Entertainment Foreign Supplier Orders 6-Accounts Payable Pymt Furniture 5-Furniture Order Graphic Art & Design Services 3-Printing Regular Order Hardware, Industrial Supplies Honoraria (Guest Lecturers) 6-Accounts Payable Pymt Honoraria related travel 6-Accounts Payable Pymt Industrial Supplies (plumbing / electrical / fasteners) HD Supply, Wesco, Grainger, Fastenal Information Technology (Hardware / Software / Peripherals) Insurance-Health 6-Accounts Payable Standing Interior Design Service Janitorial Supplies Pro-tex-all, Guy Brown, Grainger Maintenance Contracts Non-IT L-Standing Order Medical Supplies Moving & Relocation Services (non-household moves) 6-Accounts Payable Pymt Office Space (Leased) L-Standing Order
2 How to Buy at USI Commodity Catalog Vendor(s) Order Type if () Office Supplies Guy Brown Performers Pest Control L-Standing Order Photographic Equipment & Supplies B&H Photo Prizes & Awards for Students 6-Accounts Payable Pymt Property Insurance L-Standing Order Reimbursement to an Employee (non-travel related) 6-Accounts Payable Pymt Research Subject Payments 6-Accounts Payable Pymt Servers, IT Software Study Abroad 6-Accounts Payable Pymt Subcontracts Telecommunications Television and Video Productions Services Utilities: Electricity, Water, Natural Gas, Sewer 6-Accounts Payable Standing Vehicles Maintenance Contracts IT equipment/software 4-IT Standing Order Printing or Creative and Print Services 3-Printing Regular Order Cash Advance-Change/Cash Box Contact Accounts Payable N/A Xerox copier supplies Creative and Print Services N/A Copying/Printing Services Creative and Print Services N/A Express Mail Distribution Services N/A Mailing Services, Postage & Fees Distribution Services N/A Cell Phones Payroll Stipend Request N/A Academic Accreditation Fees P-Card N/A Academic Testing Services P-Card N/A Advertising P-Card 6-Accounts Payable Pymt Apps -ipads/etc P-Card N/A Dining/Restaurant Non Travel P-Card N/A Food and Beverage Products(use Sodexo on campus) P-Card N/A Gift Cards P-Card N/A Internet Service Provider P-Card N/A Memberships and Dues P-Card N/A Subscriptions (Journals / Publications) P-Card N/A
3 Commodity Books Cadavers / Human Body Parts Chemicals Clothing/Apparel Electronic Components Equipment Rental Event Rentals (Tents / Canopies) Film/Video Media Floor Coverings Gases - Compressed & Liquid Keys / Locks Laboratory Equipment, Supplies, Reagents & Glassware Laundry and Dry Cleaning Logo Items for USI Maintenance/Repairs Nameplates/Rubber Stamps/Etc How to Buy at USI Catalog Vendor(s) Order Type if () VWR American Welding and Gas (non-catalog supplier) VWR Penalties and Fines 6-Accts Payable Pymt Permits and Licensing
4 How to Buy at USI Commodity Catalog Vendor(s) Order Type if () Recreational Supplies/Equipment Resale purchase Royalties Scientific Supplies & Equipment VWR Security Systems/Card Readers Uniforms UW Logos & Marks Car Rental for USI Faculty/Staff on travel status Physical Plant N/A Conference / Event Planning-USI Scheduling Services N/A Catering Scheduling Services/Sodexo N/A Airfare for USI Faculty / Staff Travel Services N/A Hotel Lodging for UW Faculty / Staff in Travel Status Travel Services N/A Meals for USI Faculty / Staff on Travel Status Travel Services N/A Mileage Travel Services N/A Registration for Conferences & Webinars Travel Services N/A *For P-Card decline transactions, please contact Procurement Services at 1058 **For questions with, please contact helpline at
5 How to Buy at USI Commodity Catalog Vendor(s) Order Type if () Academic Accreditation Fees P-Card 6-Accounts Payable Pymt Academic Testing Services P-Card 6-Accounts Payable Pymt Advertising P-Card 6-Accounts Payable Pymt Airfare for USI Faculty / Staff Travel Services N/A Appliances 5-Furniture Order Apps -ipads/etc P-Card 6-Accounts Payable Pymt Athletic Board Money 6-Accounts Payable Pymt Attorney/Legal Fees 6-Accounts Payable Standing Audio-Visual Supplies/Equipment Prizes/Recognition of past event 6-Accounts Payable Pymt Books $500 Bus Charter Services Cadavers / Human Body Parts $500 Car Rental for USI Faculty/Staff on travel status Physical Plant N/A Cash Advance-Change/Cash Box Contact Accounts Payable N/A Cash Advance-Supplies/Equipment only Direct Pay Form N/A Catering Scheduling Services/Sodexo N/A Cell Phones Payroll Stipend Request N/A Chemicals $500 VWR Cleaning Supplies Pro-tex-all, Guy Brown, Grainger Clothing/Apparel $500 Conference / Event Planning-USI Scheduling Services N/A Consultants & Consulting Services Xerox copier supplies Creative and Print Services N/A Copier/Fax Machines/Supplies Guy Brown Copying/Printing Services Creative and Print Services N/A Dental Equipment & Supplies Henry Schein Dental or PSS Dining/Restaurant Non Travel P-Card 6-Accounts Payable Pymt Document Destruction Electrical Supplies and Lighting Wesco, HD Supply, Graybar
6 Commodity How to Buy at USI Catalog Vendor(s) Order Type if () Electronic Components $500 Employee Reimbursement 9-Employee Reimbursement Entertainers / Entertainment Equipment Rental $500 Event Rentals (Tents / Canopies) $500 Express Mail Distribution Services N/A Film/Video Media $500 Floor Coverings $500 Food and Beverage Products(use Sodexo for on campus) P-Card 6-Accounts Payable Pymt Foreign Supplier Orders 6-Accounts Payable Pymt Furniture 5-Furniture Order Gases - Compressed & Liquid $500 American Welding and Gas (non-catalog supplier) Gift Cards P-Card 6-Accounts Payable Pymt Graphic Art & Design Services 3-Printing Regular Order Hardware, Industrial Supplies Honoraria (Guest Lecturers) 6-Accounts Payable Pymt Honoraria related travel 6-Accounts Payable Pymt Hotel Lodging for UW Faculty / Staff in Travel Status Travel Services N/A Industrial Supplies (plumbing / electrical / fasteners) HD Supply, Wesco, Grainger, Fastenal Information Technology (Hardware / Software / Peripherals) Insurance-Health 6-Accounts Payable Standing Interior Design Service Internet Service Provider P-Card 6-Accounts Payable Standing Janitorial Supplies Pro-tex-all, Guy Brown, Grainger Keys / Locks $500 Laboratory Equipment, Supplies, Reagents & Glassware $500 VWR Laundry and Dry Cleaning $500
7 Commodity How to Buy at USI Catalog Vendor(s) Order Type if () Logo Items for USI $500 Mailing Services, Postage & Fees Distribution Services N/A Maintenance Contracts IT equipment/software 4-IT Standing Order Maintenance Contracts Non-IT L-Standing Order Maintenance/Repairs $500 Meals for USI Faculty / Staff on Travel Status Travel Services N/A Medical Supplies Memberships and Dues P-Card 6-Accounts Payable Standing Mileage Travel Services N/A Moving & Relocation Services (non-household moves) 6-Accounts Payable Pymt Nameplates/Rubber Stamps/Etc $500 Office Space (Leased) L-Standing Order Office Supplies Guy Brown Penalties and Fines 6-Accounts Payable Pymt Performers Permits and Licensing $500 Pest Control L-Standing Order Photographic Equipment & Supplies B&H Photo Printing or Creative and Print Services 3-Printing Regular Order Prizes & Awards for Students 6-Accounts Payable Pymt Property and Liability Insurance L-Standing Order Recreational Supplies/Equipment $500 Refund Payments Direct Pay Form N/A Registration for Conferences & Webinars Travel Services N/A Reimbursement to an Employee (non-travel related) 9- Emp. Reimbursement form Reimbursement to Student 6-Accounts Payable Pymt Rent-Facilities 6-Accounts Payable Pymt Resale purchase $500 Research Subject Payments 6-Accounts Payable Pymt Royalties $500
8 Commodity How to Buy at USI Catalog Vendor(s) Order Type if () Scientific Supplies & Equipment $500 VWR Security Systems/Card Readers $500 Servers, IT Software Study Abroad 6-Accounts Payable Pymt Subcontracts Subscriptions (Journals / Publications) P-Card 6-Accounts Payable Standing Telecommunications Television and Video Productions Services Uniforms $500 Utilities: Electricity, Water, Natural Gas, Sewer 6-Accounts Payable Standing UW Logos & Marks $500 Vehicles *For P-Card decline transactions, please contact Procurement Services at 1058 **For questions with, please contact helpline at
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Code Description Buyer 96120 Consulting 60071 Mailroom Equipment 96205 96206 96212 96288 96400 97100 98528 98559 60000 Amusement and Entertainment Services Events Catering Travel Temporary Personnel Services
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