SALEM AREA MASS TRANSIT DISTRICT REQUEST FOR QUALIFICATIONS (RFQ) FOR BUS STOP CONSTRUCTION CONSTRUCTION SERVICES PRE-QUALIFICATION

Transcription

1 SALEM AREA MASS TRANSIT DISTRICT REQUEST FOR QUALIFICATIONS (RFQ) FOR BUS STOP CONSTRUCTION CONSTRUCTION SERVICES PRE-QUALIFICATION RFQ Number Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, Oregon Phone: FAX: URL: Release Date: June 6, 2014 Closing: December 30, 2016 Time: 2:00 p.m. PDT Opening: Prequalification Applications will be opened and reviewed as received Bus Stop Construction Improvement Project ( BSC ) General Scope of Work 1.0 Introduction Salem Area Mass Transit District (SAMTD) invites construction firms or construction teams (collectively referred to as the Contractor ) to submit qualifications to construct bus stop improvements throughout the SAMTD service area in the Salem-Keizer metropolitan area. The purpose of this solicitation is to pre-qualify Contractors to function as part of an available pool which will be utilized to perform general and specialty construction at various bus stop locations. The list of pre-qualified Contractors will be used by the District as the basis to bid and award construction work. SAMTD serves over 700 bus stops throughout its service area. These include bus stops in Polk and Marion counties, the cities of Salem and Keizer, and other locations where SAMTD provides service. Needed bus stop improvements range from small changes (installation of seating) to more extensive sidewalk improvements to make bus stops accessible to customers with mobility devices. Not all stops or shelters within the system will require work. The phasing, timing and location of bus stop construction will be determined based on coordination with local jurisdictions, funding resources, and the District s policy on the placement and improvement of bus stops. SAMTD works closely with local and state agencies to plan and coordinate bus stop construction, and intergovernmental agreements govern the process by which bus stops are approved and constructed. Contractors will be required to work within this framework. RFQ v8 Page 1 of 20

2 The District has conducted a preliminary evaluation of bus stops and has categorized the bus stops into two general categories of work. Each of the work categories is described below: Level A - Minimal improvements, removals or relocations These bus stops will require minor improvements such as relocating a sign pole, installing a new bus stop sign, painting a curb, or other minor improvement as needed at the individual site location. During the course of the evaluation some of these stops may be relocated to safer pedestrian areas where it is more convenient for passengers or safer for bus operations. Lastly, some of these stops may be removed from service due to short distances between stops or very low average daily passenger boardings. Level B - ADA improvements These bus stops will require all the improvements specified in Level A plus any or all of the following: Demolition, removal and disposal of existing concrete sidewalks, boarding pads, curbs or other concrete surfaces. Installation and finishing of new concrete surfaces which may include sidewalks, curb cuts, curbs and boarding pads. Installation of retaining walls, handrails, bollards and other infrastructure to account for grade differences at select bus stop locations. This project is partially funded by the Federal Transit Administration. Federal Prevailing Wage Rates/Davis-Bacon Act (40 U.S.C. 276a) will be applicable to all phases and construction packages of this project. 2.0 First Phase of Work The first phase of work consists of 91 bus stop locations on the High Priority Transit Corridors (HPTC) which are listed below: High Street/Broadway Street/River Road Center Street Market Street The District has evaluated the stops along these corridors and will be conducting the improvements listed in Table 1 below: Table 1 HPTC Bus Stop Improvement Program Improvement Level Number of Stops General Description of the Work A 0 Minimal improvements, removals or relocations B 83 ADA improvements Contractors on the pre-qualification list will receive invitations to bid on multiple bus stop construction packages consisting of between bus stops per package. The first construction package will be released on July, Pre-qualification will be required to bid. Subsequent bus stop construction packages will be released sequentially. It is the District's intention to begin construction on these improvements in the summer of Second Phase of Work The second phase of work will be on the remaining 643 in service bus stop locations along other travel corridors in the Salem-Keizer metropolitan area. These corridors include Lancaster Drive, RFQ v8 Page 2 of 20

3 Commercial Street, Marion Street, Portland Road, and others where fixed route transit service is provided. The District has conducted an evaluation of these stops and will be conducting the improvements listed in Table 2 below: Table 2 System Bus Stop Improvement Program Improvement Level Number of Stops General Description of the Work A 444 Minimal improvements, removals or relocations B 127 ADA improvements Contractors will receive an invitation to bid on eight (8) bus stop construction packages consisting of approximately bus stops per package. The eight construction packages will be released sequentially starting in the third quarter of 2014 and continue every quarter until the project is complete. It is the District's intention to begin construction on the system bus stop improvements in the third quarter of Typical Scope of Work The typical scope of work at a single bus stop location may include one or more of the following items listed below. Demolition, removal and disposal of existing concrete sidewalks, boarding pads, curbs or other concrete surfaces. Removal and transportation to the District s storage location of existing transit passenger shelters, signage, sign poles, trash cans, benches, or other similar passenger amenities. Installation and finishing of new concrete surfaces which may include sidewalks, curb cuts, curbs and boarding pads. Installation of foundations and attachment hardware for transit passenger shelters and sign poles. Installation of retaining walls, handrails, bollards and other infrastructure to account for grade differences at select bus stop locations. Traffic control necessary to perform the work safely. Transportation from the District s storage location and installation of new transit passenger shelters, signage, sign poles, trash cans, benches, or similar passenger amenities supplied by the District. 5.0 Minimum Qualifications To qualify for consideration as a Contractor for this work, each applicant must complete and submit Attachment II Applicant Profile and meet all of the following designated minimum experience and qualifications: 5.1 Personnel Qualifications The Contractor shall show the capability to provide minimum management personnel as follows: a. Project superintendent, manager or owner with a minimum of five (5) years experience in project supervision. This person shall be assigned to the project during active phases of construction on an as-needed basis. b. Qualified field and office support staff sufficient to meet local, state and RFQ v8 Page 3 of 20

4 federal installation, accounting and documentation requirements, including compliance with building codes, construction standards, experience, and Federal Transit Administration (FTA) guidelines for each bus stop location where the work is performed. Experience with providing certified prevailing wage payroll reporting is required. 5.2 Equipment Qualifications The Contractor shall show the capability to provide the necessary amount of equipment, tools and other items deemed necessary for the support and execution of the work. 5.3 Experience Qualifications The Contractor shall demonstrate that it has an acceptable level of experience doing construction within the public right of way. This experience may be your own work force or through project management of subcontractors: a. The Contractor shall identify its experience in a minimum of three (3) projects up to a maximum of ten (10) projects to demonstrate experience in the areas of typical scope of work outlined in Section 4.0 above during the past five (5) years. The Contractor shall include project references per the Attachment II Applicant Profile. 5.4 Registrations and Licensing The Contractor will be properly registered and licensed in the State of Oregon to perform the work at the time of bid. 6.0 Review of Solicitation Documents Solicitation documents may be reviewed at the District main office located at 555 Court Street NE, Suite 5230, Salem, Oregon or reviewed and retrieved at the State s Procurement (ORPIN) website: All inquiries shall be directed to Jeri McGinnis, Procurement and Contracts via at mcginnisj@cherriots.org or by phone at FTA Contract Requirements The FTA Contract Requirements Exhibit FTA are available through this link: The FTA Contract Requirements are incorporated by reference herein. RFQ v8 Page 4 of 20

5 ATTACHMENT I PREQUALIFICATION APPLICATION APPLICANT PROFILE RFQ Bus Stop Construction Improvements INSTRUCTIONS To be eligible to bid, an application must be completed in its entirety and received at least 10 working days prior to the bid package closing date. The date of the application will be the date a completed Prequalification Application is received and date stamped by the District. Allow 30 days for processing. It is recommended that the Contractor print the instruction page prior to completing the application and use the printout to accurately complete the forms. All pages and sections must be completed and correct. If not complete and correct, application may be returned for correction prior to allowing prequalification for a bid package. If accepted, an approval letter will be sent. Contractor is responsible for submitting the correct form. During the course of releasing Bus Stop Construction bid packages, forms may be updated from time to time. Outdated forms or pages will not be accepted and may result in rejection of a prequalification application or bid. Send original, complete, signed application forms, responses and attachments. Contractor is responsible for keeping prequalification information current. Once prequalified, Contractor will be eligible to bid for the duration of the Bus Stop Construction project and all bid packages released. If Contractor information changes or Contractor no longer wants to be on the prequalification list, it must promptly notify the District in writing. Bid invitations will be sent via . Contractor is responsible to keep contact information current and accurate for notifications. District is not responsible for misdirected Invitations to Bid. Prequalification is required for prime contractors. Subcontractors / suppliers do not need to prequalify. If a section does not apply, enter N/A (not applicable). Applications will be reviewed when received and scored based upon responsibleresponsive and minimum qualifications pass/fail. If any information is missing, Application may be subject to fail and returned to the Contractor. Contractor may request review of a failed Application within 14 days of notification or re-submit the form resolving failed items. Determination by the District will be final. Section 1 - Organization Information: Enter Organization s Legal Name under which Contractor will bid and as it appears on the federal form W-9 (Request for Taxpayer Identification Number and Certification). The legal name must also match the Oregon Secretary of State s registration. At the time of Prequalification, Contractor is not required to be an Oregon Licensed Contractor. At the time of bid, Contractor must have, in place, all of the required licensing and registration RFQ v8 Page 5 of 20

6 described in the bid package, in order to expedite a contract promptly and perform the contracted work in a timely manner. Both a physical and mailing address are required. Physical address may be for courier use. List primary person authorized to sign agreements and authorized signers contact information. List alternate signers if they will be eligible to sign bids. Signers must be authorized to bind Contractor to the bid(s) and obligations of the work. At bid opening, bid signer must be listed as an authorized signer in the Prequalification to be responsive, responsible bidder. If signer of bid is not listed on the Prequalification, bid may be rejected. List primary contact responsible for the administration of the Prequalification, notification of bid opportunities, and administration of contracts. Attach resume s if additional space is needed. Mark resume s Section 1 to match form. Section 2 - Organization Type: Check off the organizational type or structure of the company. Section 3 Company Information: Check off whether Contractor will be bidding as prime contractor or specialty contractor. Some specialty contractors may prequalify for bid packages which only include specialty work (i.e. concrete flatwork, signage manufacture and installation, solar panel installation, etc.). Check off level of Contractor s license, based on Construction Contractor s Board (CCB) certification. If a Contractor is requesting Prequalification and is not yet licensed in Oregon, indicate how these qualifications will be fulfilled, if bidding and awarded work (i.e. joint venture, partnership, licensing pending, etc.). When Contractor becomes properly licensed in Oregon to perform the work, Contractor is responsible for submitting new information in writing in a timely manner at least 10 days prior to bid closing. Fill in CCB number. Fill in Specialty License number (BCD, etc.). Fill in the name of Contractor s bonding company (even if licensing is pending or will be in force at the time of bid). Fill in bond fee rating. Fill in whether any bond claims have been made against the Contractor (regardless of bonding company) and whether the claim resulted in penalty. If yes, Contractor may attach explanation. Fill in General Liability carrier (not insurance agent). Enter how many years the Company has been in business under the current or any other name. Enter how many years public works experience with City of Salem, City of Keizer, Marion County or Polk County, as a prime or subcontractor doing projects for listed agencies. If no experience with these agencies can be shown, enter 0. RFQ v8 Page 6 of 20

7 It is recommended that if zero experience with the Oregon local agencies public works projects, that listing additional references may show federal public works experience with other cities, counties and districts, requested in Section 6. Section 4 Contractor Meets or Exceeds Minimum Qualifications: To Prequalify, the Contractor must meet or exceed the requirements of the Request for Qualification (RFQ), Paragraph 5 - Minimum Qualifications. Respond yes or no based on the minimum qualifications required in the RFQ. Section 5 Proposed Project Superintendent Complete name, title, phone, alternate contact information, address and either brief description of experience or attach resume. Mark resume attachment Section 5 to correspond with the Applicant Profile. Section 6 References Provide as an attachment marked Section 6, a minimum of (3) references and a maximum of (10) references which demonstrate experience with public works projects. Company brochures may be used. However, each reference must include all of the information in Sections 6a through 6s, preferably in the order of Section 6. A copy of Section 7 Work Categories should be included with each reference as a response to 6s Work Categories performed for each reference project. Section 7 Work Categories As a part of references, list work categories performed under each reference. In general, attach a copy of completed Section 7 of any categories Contractor is willing and able to bid and perform, and can qualify as proficient to do the work, regardless of public works or commercial / institutional construction experience. Section 8 Responsible, Responsive Applicant Complete and sign each additional Attachment and certification. All (7) documents must be attached to the Application. If any are incomplete or missing, Application will be returned to the Contractor as incomplete. Section 9 Application Certification Contractor will review, sign and submit completed applications, including attachments, resume s, references and minimum qualifications that demonstrate ability to perform the work to: Jeri F. McGinnis Procurement & Contracts Salem Area Mass Transit District 555 Court Street NE, Suite 5230 Salem, OR RFQ v8 Page 7 of 20

8 ATTACHMENT II PREQUALIFICATION APPLICATION APPLICANT PROFILE RFQ Bus Stop Improvements Construction Services 1. Organization Information: Organization Legal Name: ABN/dba (if different than Legal Name): Physical address: Mailing address: City, State, Zip: Telephone: Facsimile: Website address (URL): Secretary of State # Federal Tax ID# DUNS # Person Authorized to Sign Agreements: Name: Title: Phone: address: Other Authorized Signers (list): Ms. Ms. Mr. Primary Contact: Name: Authorized Signer Title: Phone: address: Describe Experience (may attach resume): RFQ v8 Page 8 of 20

9 2. Organization Type: Sole Proprietor Partnership Limited Partnership Limited Liability Company (LLC) Corporation Other Organizational Type (describe): 3. Company Information: General Contractor Specialty Contractor CGC1 CGC2 CSC1 CSC2 Oregon Construction Contractors Board # (CCB): Specialty License Classification: Specialty License # Bonding Company Name: Bonding Capacity: Bond Rate per $1,000: Has Contractor had any bond claims in the last 5 years? If so, were they resolved with/without penalty (if yes, attach explanation): General Liability Insurance Carrier: Yes No Current Prevailing Wage Bond? Yes No How many years in business under this or any other name? Written DBE Policy? Yes No How much experience with: City of Salem: yrs # of Projects: Marion Co.: yrs # of Projects: City of Keizer: yrs # of Projects: Polk Co.: yrs # of Projects: Contractor meets or exceeds minimum qualifications in the following areas: Reference RFQ Paragraph Minimum Qualifications to respond to these questions. Contractor is certifying responses to be true and correct. Company Experience Yes No Personnel Yes No Equipment Yes No Owned Leased Insurance Yes No Capacity to Bond Project Yes No RFQ v8 Page 9 of 20

10 5. Proposed Project Superintendent: Name: Title: Phone: Alternate or Cell Phone Number: address: Describe Superintendent Experience (Attach Resume): 6. References attach sheets as necessary furnishing information in this order (minimum of three (3), maximum of ten (10)): a. Project Name b. Project Dates Start/Finish c. Project Owner d. Public Works Private Sector e. Owner s Contact Name and Title f. Owner s Contact Telephone Number g. Owner s Contact h. Owner s Project Manager Name i. Owner s Project Manager Telephone Number j. Owner s Project Manager k. Project Location l. Performed work as Prime Contractor Subcontractor m. If Subcontractor, who was Prime Contractor? n. Contract/Subcontract Amount at Award o. Contract/Subcontract Amount at Final Project Completion p. Was the project completed on schedule? q. Were there any liquidated damages assessed, bond or insurance claims? r. Describe any portion of the work in the public right-of-way (if none, state N/A) s. Work Category(s) List as many as apply (see Item 6 below) RFQ v8 Page 10 of 20

11 7. Work Categories (indicate whether work is self-performed or subcontracted): WORK CATEGORY: Performed Work As: Prime Sub Manage Sub(s) Performed Work As: Prime Sub Manage WORK CATEGORY: Sub(s) 1. Aggregates 2. Asphalt Concrete Crack Sealing Paving & Oiling Patching & Repair 3. Buildings & Structures Transit New Construction Transit Remodel Transit Shelter Install. Transit Corridor Maint. Concrete Foundations Retaining Walls 4. Earthwork & Drainage Clearing & Grubbing Culverts Demolition Cutting/Sawing/Patching Drainage Earthwork Excavation 5. Roadways Widen/Turn Lane & Turnout Utility Relocation Intersection Improvements Parking Lot 6. Electrical Illumination Solar Panel Install. Security Cameras Street Lighting 7. Landscaping Irrigation Systems Lawn Roadside Seeding Shrubs, Trees Temp & Permanent Erosion Control Topsoil 8. Misc Appurtenances Raised Pavement Markers Cold Plane Pavement Removal Curbs Fencing Sidewalks Curb cuts Concrete Pads Curb & Gutter Repair & Replacement Handrails 9. Painting & Markings Curb & Directional Signage on Concrete & Asphalt Delineators Durable Markings Markers Permanent Painted Permanent - Thermoplastic 10. Permanent Signage 11. Portland Cement Concrete 12. Temporary Traffic Control Flaggers Lane Closures Temporary Detours Temporary Signs Sidewalk Closures Trucking & Hauling RFQ v8 Page 11 of 20

12 4. Responsible, Responsive Applicant: Have you completed and attached: ATTACHMENT II PREQUALIFICATION FORM & REFERENCES ATTACHMENT III CERTIFICATION & ACKNOWLEDGEMENT OF FTA CLAUSES ATTACHMENT IV DBE CERTIFICATION ATTACHMENT V DEBARMENT, SUSPENSION CERTIFICATION ATTACHMENT VI NON-COLLUSION AFFADAVIT ATTACHMENT VII LOBBYING CERTIFICATION ATTACHMENT VIII IRS FORM W-9 Returned with Application: Yes Yes Yes Yes Yes Yes Yes No No No No No No No 5. By submitting an application, Contractor certifies that the Contractor has not discriminated and will not discriminate, in violation of ORS279A.110(4), against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran in obtaining a subcontract. By submitting an application, Contractor certifies under penalty of perjury, that the Contractor is, to the best of the Contractor s knowledge, not in violation of any tax laws described in ORS (4). I certify the above information is true and correct. By submitting this application, I/We will abide by the terms and conditions stated herein. Contactor / Organization Name: Contractor s Signature: (or signature of binding authority) Date: RFQ v8 Page 12 of 20

13 ATTACHMENT III CERTIFICATION AND ACKNOWLEDGEMENT OF FTA CLAUSES (This Attachment III Certification Must Be Completed and Returned with Application) If awarded a contract, Proposer agrees to comply with all applicable state laws including, without limitation, ORS 279B B.240 and 279C.540, each of which is incorporated herein by reference. In addition, the Proposer has read and understands it will be obligated to comply with the FTA contract clauses located at: which are incorporated by reference herein. The preceding provisions include, in part, certain Standard Terms and Conditions required by FTA, whether or not expressly set forth in the preceding provisions. All contractual provisions required by FTA, as set forth in FTA Circular F, will be incorporated by reference in the contract, if awarded. Signature: Name & Title: Date: (Typed or Printed) RFQ v8 Page 13 of 20

14 ATTACHMENT IV DISADVANTAGE BUSINESS ENTERPRISE (DBE) CERTIFICATION (This Attachment IV Certification Must Be Completed and Returned with Application) Has your firm been certified by the State of Oregon as a Disadvantaged Business Enterprise? Yes No If no, has your firm been certified by any other US State, Territory or Protectorate as a Disadvantaged Business Enterprise? Yes No If yes, attach copy of current certification letter. I hereby certify that the information provided on this form is true and accurate to the best of my knowledge. Firm, Organization Or Contractor: Signature: Name & Title: (Typed or Printed) Date: RFQ v8 Page 14 of 20

15 ATTACHMENT V CERTIFICATION REGARDING DEBARMENT, SUSPENSION & OTHER INELIGIBILITY & VOLUNTARY EXCLUSION (This Attachment V - Certification Must Be Completed and Returned with Application) The undersigned, duly authorized representative of hereby certifies or affirms that: 1) Neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 2) That the contents of any statements submitted on or with this certification are true and accurate, and understands that the provisions of 31 U.S.C et.seq. are applicable thereto. (Signature) (Typed or Printed Title of Authorized Official) (Attorney s Signature) (Date) OR The undersigned, duly authorized representative of hereby certifies or affirms that: 1) It is unable to certify that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency, and has attached an explanation of this inability to this certification; and 2) That the contents of any statements submitted on or with this certification are true and accurate, and understands that the provisions of 31 U.S.C et.seq. are applicable thereto. (Signature) (Typed or Printed Title of Authorized Official) (Attorney s Signature) (Date) Attachment(s) [If required] RFQ v8 Page 15 of 20

16 ATTACHMENT VI NON-COLLUSION AFFIDAVIT (This Attachment VI Non-Collusion Affidavit Must Be Notarized, Completed and Returned with Application) STATE OF ) COUNTY OF ) ) ss, of being first duly sworn, on their oath (Type or Print Name and Title) (Organization) says that the proposals submitted will be genuine and not a sham or a collusive proposal or made in the interest of or on behalf of any person not herein named; and they further state that the said applicant will not directly or indirectly induce or solicit any other proposer for the work or supplies to put in a sham proposal, or any other person or corporation to refrain from proposing; and that said proposer will not in any manner sought by collusion to secure to self-advantage over any other applicant, proposer or proposers. Subscribed and sworn to before me this day of,20. Notary Public in and for the State of My Commission Expires: RFQ v8 Page 16 of 20

17 ATTACHMENT VII CERTIFICATION REGARDING LOBBYING (This Attachment VII - Certification Must Be Completed and Returned with Application) The undersigned contractor certifies, to the best of his or her knowledge and belief, that they are in compliance with the Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act of 1995, P.L The Contractor,, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. Signature of Contractor s Authorized Official: Name and Title of Contractor s Authorized Official: (Type or Print Name and Title) Date: RFQ v8 Page 17 of 20

18 ATTACHMENT VIII RFQ v8 Page 18 of 20

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