Affordable Asset Management Workshop Making Use of the Data You Have An Owners Perspective

Size: px

Start display at page:

Download "Affordable Asset Management Workshop Making Use of the Data You Have An Owners Perspective"

Camilla Robertson
5 years ago
Views:

1 Affordable Asset Management Workshop Making Use of the Data You Have An Owners Perspective Asset Management Data Collection - From the Field to the Board Room Brenda Forbes, Darren Hollifield Presented by the April

JEA Overview JEA serves a four county area with over 900 sq miles of territory Water and Sewer Systems 304,321 water customers 229,206 sewer customers 35 Water

2 JEA Overview JEA serves a four county area with over 900 sq miles of territory Water and Sewer Systems 304,321 water customers 229,206 sewer customers 35 Water Treatment Plants 136 Floridan Aquifer Wells 4,644 miles of distribution piping 13 wastewater treatment facilities 1,296 pump stations 3,600 miles of wastewater piping 2

3 Seven Questions of Asset Management 1. What assets do I own, and where are they? 2. What are they worth? 3. What condition are they in? 4. What do I need to do to them? 5. When do I need to do it? 6. How much will I need to spend? 7. What s the plan? 3

4 Water/Wastewater Assets CMMS Site Total Assets Assets With Spec Tables Assets % Assets With Spec Tables Assets With Data in Spec Tables % Assets With Data in Spec Tables S-BIO 1,383 1,314 95% 1,276 92% S-Col l 172, , % 172, % S-PMPS 39,191 35,654 91% 5,499 14% S-WWT 7,234 6,762 93% 4,501 62% W-DIST 318, , % 318, % W-RECD 8,103 8, % 8, % W-RECS % % W-WT 8,976 8,521 95% 2,698 30% Total All Sites 556, ,155 99% 513,563 92% 4

5 Getting Real with the Need to Collect Asset Data Where did we start Assessing reality Field personnel strengths and weaknesses Best use of their time What is beneficial without hindering work activities What s the best method of getting the data into a CMMS Direct entry into system via computer Paper to CAD tech 5

10 8 6 4 2 60 40 20 Percent 0 Source Manhole Force

6 Where did we start? Data Pareto Chart of Source Count Percent 0 Source Manhole Force Main ARV Gravity Count Percent Cum %

7 Where in the system did we start? Levereging GIS Big Grid Small Grid

8 The data we needed to collect? Manhole Inspection Field Form 8

9 What do the field people do with the data? Scan to GIS Entry Mailbox

10 What happens to the scanned condition information? Infonet

11 Where does the asset data end up? Manhole ranking

12 Sewer Cleaning Work Tracked Directly in CMMS 12

13 Asset and Cost Data on Work Order 13

14 Automated reporting from Business Intelligence through CMMS Sewer Cleaning and Inspection 14

15 Mainline Last Cleaned Date stored in GIS

16 How this helps with continuous condition assessments Cleaning Maps contain manhole scores for crew re-inspection

17 Sewer ARV Work Order - CMMS 17

18 Picture Attachments to Work orders 18

19 Paper ARV Inspection Data available in GIS 19

20 Have a Plan to Get Started Successfully implementing an asset management plan with field personnel requires the following: Choose a place to start Be realistic with expectations Field personnel strengths and weaknesses Best use of their time What is beneficial without hindering work activities What s the best method of getting the data into a CMMS and out to others Direct entry into CMMS via computer Paper to CAD tech to CMMS/GIS 20

21 JEA Experience Asset management includes a wide range of disciplines Incorporates the entire utility from top to bottom Requires constant communication throughout all levels of the organization Requires cultural change and accountability at all levels of the organization 21

22 Communication Monthly Asset Management Executive meetings Monthly AM meetings with Managers/Coordinators Monthly newsletter to all W/WW staff Area Staff meetings Training material and reminders 22

23 Asset Management Plans Pump Station Bio-Solids WW Treatment Water Treatment Water Supply Reclaimed Water System Delivery Sewer Collection Water Distribution 23

24 Key Performance Indicators 1. Asset Based Work Orders 2. Corrective Maintenance Cost Ratio 3. Corrective Maintenance Man Hour Ratio 4. Preventative Maintenance Cost Ratio 5. Preventative Maintenance Man Hour Ratio 6. Preventative Work Order Completion Rate 7. Regulatory Beyond Completion 8. Safety Beyond Completion 9. Mean Time to Repair 10. Reactive and Planned Work Orders Completed on Schedule 11. Zero Labor Work Orders 12. Zero Total Cost Work Orders 24

25 GM/VP Performance 25

26 Director Performance 26

27 Manager Performance 27

28 Craft Performance 28

29 Questions? Darren Hollifield Brenda Forbes 29

Hurricane Matthew Preparedness & Recovery with Cityworks

Hurricane Matthew Preparedness & Recovery with Cityworks Esri Water Conference Feb 7-9, 2017 Orlando Fl. Greg Baird Director of Enterprise Strategies Cityworks gbaird@cityworks.com With Asset Management