Sealed bids should be received no later than 4:00 PM, August 30, 2013.

Transcription

1 The Town of Haymarket is Requesting Proposals for repairs to the Town Museum from damages caused by Hurricane Sandy. To request a detailed scope of work, please contact the Town Clerk at jpreli@townofhaymarket.org, , or in person at Washington Street, Suite 100, Haymarket, Virginia The location of the Museum is Washington Street, Haymarket, Virginia Sealed bids should be received no later than 4:00 PM, August 30, 2013.

2 Scott Macleay Branch Manager January 31, 2013 Tracey Dunlap VML Insurance Programs PO Box 3239 Glen Allen, VA Your Reference: Policy Number: Insured: Location of Loss: Date of Loss: Our Reference: Assignment: 02PC PR VMLPPR Town of Haymarket Washington Street, Haymarket, VA /29/2012 FIRST REPORT This will acknowledge receipt of this limitedassignment on January 23, 2013 from VML Insurance Programs. Upon receipt of the assignment, we made contact with the insured's representative, Mrs. Jennifer Preli. Per Mrs. Preli's request, we completed our field inspection on January 25, 2013 and Mrs. Preli was present. Pursuant to our January 23, 2013 assignment instructions, your office us to perform the following lim ited activities: 1. Contact the insured. 2. Verify the cause of loss. 3. Inspect and photograph damages, if any. 4. Prepare an estimate of damages, if any. Estimated Loss: Item Building Total Insurance unknown Reserve $12,000 $12,000 We would recommend a $12,000 reserve based upon our field inspection and our prepared estimate. Coverage is under investigation by your office. Reserves are subject ;,

3 Page 2 of 4 VML Insurance Programs Claim # 02PC PR Our file to discretionary modification should additional information become available that was not presently disclosed or known. Coverage: The named insured is Town of Haymarket. The insurance is effective with VML Insurance Company. The policy number is VMLPPR The date of loss was 10/29/2012. The loss location, Washington Street, Haymarket, VA 20169is scheduled. The assignment notice did not provide any other policy informaiton except for $25,000 flood deductible. Per your usual instructions, your office will review this claim for coverage. Coverage is under investigation by your office. Insured: The insured is Town of Haymarketwho occupies the risk located at Washington Street, Haymarket, VA The designated representative is Town Clerk Jennnifer Preli. Her phone number is Risk: The risk is 2 stories on a stone crawlspace foundation. The risk has a gable metal roofing system. The exterior is finished with wood siding. The interior finishes consist of ceiling plaster, drywall, and wood paneling. The interior floor coverings consist of wood. The risk is occupied as a municapality museum for the Town of Haymarket. The risk is approximately 1,800 SF. Using a $150 commercial 1 historical SF rebuild price, the RC valuation would be $270,000. Origin: On October 29, 2012, the insured stated their property located at Washington Street, Haymarket, VA sustained damage. Pursuant to our January 23, 2013 phone call with Mrs. Preli and pursuant to our January 25,2013 meeting with Mrs. Preli, she stated the delay in reporting this claim was attributable for the following reasons: 1) the musuem was not opened during October 2012, 2) the town manager had recently resigned, and 3) Mrs. Preli was out of the country. As a result, the property was not routinely used or checked on. Our investigation revealed no visible damage to the roof at this time. In adiditon, our investigation revealed no direct physical damage to the exterior siding, walls, or windows. It is our opinion, the cause of loss was wind driven rain that leaked through the steeple louvre shutters, thus causing water damage to the second floor staircase. In addition, it is our opinion that wind driven rain leaked through the right elevation wood siding and windows, thus causing water damage to interior finishes on the second floor right elevation wall and ceiling and to interior finishes on the first floor right elevation wall and ceiling. Our January 25, 2013 field inspection and our general investigation substantiates the above findings. ;,

4 Page 3 of 4 VML Insurance Programs Claim # 02PC PR Our file Insurable Interest: The assignment notice did not list an insurable interest. Adjustment and General Remarks: During our January 25, 2013 meeting with the insured, we secured a signed Non-Waiver from the insured that we have enclosed with our report. Our Roof inspection discovered no visible damage to the metal roof, steeple, and brick chimney stack. However, our roof inspection was ground level. We could not access the roof because of roof height, steepness, and visible ice on the roofing system on the day of our inspection. On January 25, 2013, we called your office to advise that we could not get on the roof, therefore, we requested roof ladder assistance. On January 28, 2013, we received a call from your office approving roof ladder assistance. We have a tentative roof inspection scheduled for Thursday, February 7, Our Exterior Elevation inspection discovered no visible wind damage to the wood siding, exterior trim, gutter system, or windows. It appears wind driven rain leaked through portions of the right elevation wood siding and right elevation wood sash windows. Our Staircase inspection discovered water damage to portions of the interior finishes, thus requiring replacement and then repainting. The wood flooring had no visible damage. The area appeared dry at the time of our inspection. Our Second Floor Room inspection discovered water damage to portions of the interior finishes, thus requiring replacement and then repainting. The wood flooring had no visible damage. The area appeared dry at the time of our inspection. Our First Floor Room inspection discovered water damage to portions of the interior finishes, thus requiring replacement and then repainting. The wood flooring had no visible damage. The area appeared dry at the time of our inspection. The remainder of the interior had no visible damage. Please refer to our itemized restoration / replacement estimate which is enclosed with this report. Please refer to our itemized restoration / replacement estimate which is enclosed with this report. In our estimate, we assigned depreciation to those items that require a replacement, not a repair. Our depreciation rationale was premised on several variables and conditions, such as the age of the damaged items and/or condition of the damaged items. Per your request, we have enclosed our field inspection photographs. In addition, we made no commitments to the insured and we did not provide a copy of the estimate to the insured. Finally, the insured had no retained a licensed general contractor at this time. ;,

5 Page 4 of 4 VML Insurance Programs Claim # 02PC PR Our file Subrogation: The cause of loss was wind driven rain that leaked through the steeple louvre shutters and wind driven rain that leaked and seeped through portions of the right elevation wood siding and wood sash windows. The steeple, siding, and windows are is in excess of (5) years old with no recent repairs or maintenance. The cause of loss is weather related. In our opinion, there are no subrogation possibilities at this time. Salvage: There are no salvage issues with this claim. Other Insurance: Our investigation revealed no other insurance. Future Activity: We have placed our file on a 14-day diary pending: 1. Completion of our roof inspection that is tentatively scheduled for Thursday, February 7, 2013 with a roofer, NVB Contracting LLC. Our next report date is February 13, If your office has any questions, then please contact us. Thank you for using. Sincerely, Kristopher J. Adjuster Tel: kris. john. mcdonough@comcast.net Enclosures: 1. Signed Non-Waiver 2. Photographs 3. Estimate (not provided or discussed with the insured) ;,

6 Insured: Property: Town of Haymarket Washington Street Haymarket, VA Claim Rep.: Position: Company: Business: Kristopher J. Adjuster PO Box Business: (202) Fax: (202) Estimator: Position: Company: Business: Kristopher J. Adjuster PO Box Business: (202) Reference: Company: Business: VML Insurance Programs PO Box 3239 Glen Allen, VA Business: (800) Claim Number: 02PC PR Policy Number: VMLPPPR Type of Loss: Hurricane Date Contacted: Date of Loss: Date Inspected: 1123/ / /2013 Date Received: Date Entered: 1123/ /2013 Price List: Estimate: VADC7X JAN13 RestorationiServicelRemodel - -- This is not an authorization to repair the damage nor is it an acceptance by your insurance company that there is coverage for this loss. Since we are independent adjusters, all estimates prepared by us are subject to review, modification and acceptance by your insurance company. and your insurance company does not waive any rights under your insurance policy nor does the preparation ofthis estimate create any waivers or estoppels under the terms and conditions of your insurance policy.

7 _c -<-_c>- ",/,,// '-' /iy) (~~;i: DESCRIPTION Staircase LxWxH 19' 6" x 6' x 18' SF Walls SF Ceiling SF Walls & Ceiling SF Floor SY Flooring LF Floor Perimeter SF Long Wall SF Short Wall LF Ceil. Perimeter QNTY UNIT COST RCV DEPREe. ACV BUILDING 1. Mask the floor per square foot - plastic and tape - 4 mil 2. R&R Light fixture 3. R&R 110 volt copper wiring run, box and outlet 4. R&R Bead board - 114" to 3/8" hardwood 5. R&R Batt insulation - 4" - R13 6. R&R Thin coat plaster over 5/8" gypsum core blueboard 7. R&R Crown molding " 8. Paint crown molding - two coats 9. Seal/prime then paint the walls and ceiling (2 coats) 10. Final cleaning - construction - Commercial Building Totals: Totals: Staircase SF (0.00) EA (12.62) EA (2.75) SF (5.19) SF (2.02) SF , (19.65) 1, LF (3.52) LF (7.28) SF (93.84) SF (0.00) , , , , SECOND FLOOR / Page: 2

8 Second Floor Room SF Walls SF Walls & Ceiling SY Flooring LF Ceil. Perimeter Height: 9' SF Ceiling SF Floor LF Floor Perimeter Window Window Window Window DESCRIPTION 2' 6"X4' 2' 6" X4' 2' 6"X4' 2' 6"X4' QNTY UNIT COST Opens into Exterior Opens into Exterior Opens into Exterior Opens into Exterior RCV DEPREe. ACV BUILDING 11. Mask the floor per square foot - plastic and tape - 4 mil 12. R&R Bead board - 114" to 3/8" hardwood 13. R&R Batt insulation - 4" - R R&R Thin coat plaster over 5/8" gypsum core blueboard 15. R&R Crown molding " 16. Seal/prime then paint the walls and ceiling (2 coats) 17. Paint crown molding - two coats 18. Final cleaning - construction - Commercial Building Totals: Totals: Second Floor Room Area Building Total: Totals: SECOND FLOOR SF SF SF SF LF SF LF SF 0.l (0.00) (4.50) (0.90) l2 (7.01) 653.l (1.57) (120.22) (12.98) (0.00) , , , , , , , , FIRST FLOOR / Page: 3

9 First Floor Room SF Walls SF Walls & Ceiling SY Flooring LF Ceil. Perimeter Height: 9' SF Ceiling SF Floor LF Floor Perimeter Window Window Window Window DESCRIPTION 2' 6"X4' 2' 6" X4' 2' 6"X4' 2' 6"X4' QNTY UNIT COST Opens into Exterior Opens into Exterior Opens into Exterior Opens into Exterior RCV DEPREe. ACV BUILDING 19. Mask the floor per square foot - plastic and tape - 4 mil 20. R&R Bead board - 114" to 3/8" hardwood 21. R&R Batt insulation - 4" - R R&R Thin coat plaster over 5/8" gypsum core blueboard 23. R&R Crown molding " 24. R&R Chair rail " 25. R&R Window sill- hardwood 26. Seal/prime then paint the walls and ceiling (2 coats) 27. Paint crown molding - two coats 28. Paint chair rail - two coats 29. Paint door or window opening - 2 coats (per side) 30. R&R Window blind - PVC - 2" - 7.l to 14 SF 31. Final cleaning - construction - Commercial Building Totals: Totals: First Floor Room Area Building Total: Totals: FIRST FLOOR SF SF SF SF LF LF LF SF LF LF EA EA SF (0.00) (7.27) (0.90) l2 (7.01) 653.l (1.57) l1 (0.80) l8 (0.64) (120.22) (12.98) (12.62) (6.04) (34.05) (0.00) , , , , , , , , / Page: 4

10 DESCRIPTION BUILDING 32. Single axle dump truck - per load - including dump fees Building Totals: Totals: General Area Building Total: General QNTY 1.00 EA UNIT COST RCV DEPREe. ACV (0.00) , , Line Item Totals: , , Grand Total Areas: 2, SF Walls 1, , SF Floor SF Long Wall SF Ceiling SY Flooring SF Short Wall 3, SF Walls and Ceiling LF Floor Perimeter LF Ceil. Perimeter 1, Floor Area 1, , Exterior Wall Area Total Area Exterior Perimeter of Walls 1, Interior Wall Area 0.00 Surface Area Total Ridge Length 0.00 Number of Squares Total Hip Length 0.00 Total Perimeter Length / Page: 5

11 Summary for Building Line Item Total Material Sales 5.000% 9, Subtotal 15.0% 10.0% 9, , Replacement Cost Value Less Depreciation $11, (503.79) Actual Cash Value Net Claim $11, $11, Total Recoverable Depreciation Net Claim if Depreciation is Recovered $11, Kristopher J. Adjuster / Page: 6

12 Recap by Room Estimate: - -- Staircase Area: SECOND FLOOR Second Floor Room 3, , % 25.44% Area Subtotal: SECOND FLOOR Area: FIRST FLOOR First Floor Room 2, , % 31.27% Area Subtotal: FIRST FLOOR General 2, % 2.66% Subtotal of Areas 9, % Total 9, % / Page: 7

13 Reeap by Category with Depreciation O&P Items RCV Depree. ACV CLEANING GENERAL DEMOLITION 1, , ELECTRICAL FINISH CARPENTRY / TRIMWORK INSULATION LIGHT FIXTURES INTERIOR LATH & PLASTER 2, , PANELING & WOOD WALL FINISHES 1, , PAINTING 3, , WINDOW TREATMENT O&P Items Subtotal Material Sales Tax @ 5.000% 15.0% 10.0% 9, , , , Total 11,920.7] ]1, / Page: 8

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16 Jan OS:58a p. 1 Non-Waiver Agreement WHEREAS, 10 LJ r-.j 0 jc f1 A 1 M A fz fe 7 J S" 0 ;;(S; 1:-? t3 s H OJ b 7 -,;:,J j. T of Wf-J 'i1i8f~/u' 7; ( IlL l ~ I t 2,hereinafter call~d the Assured, holds a policy of ii1surance number () M L P P /( () 0 0 )" I Y issued by V'---..L.IV-=-'-'--l_L Insurance Company, hereinafter called the Company, and an event occurred on or about _2...1_0_'.LI_d_1-1-.!... :blc''-'-/..:.,:-1.c=- in connection with which the said Assured is claiming benefits under the said policy, but the said Company contends, or may later contend, that the Assured is not entitled to such benefits. AND WHEREAS it appears that the interests of both the Assured and the Company may be better served and protected by an investigation of the facts and/or entering of defense on behalf of the Assured: NOW, THEREFORE, it is understood and agreed between the Assured and the Company may by its representatives proceed to investigate the said accident, or undertake the defense of any suit growing out of the said accident, without prejudice to the rights of the said Company, and that no action heretofore or hereafter taken by the Company shall be construed as a waiver of the right of the Company, ifin fact it has such right, to deny liability and withdraw from the case; also, that by the execution of this agreement the Assured does not waive any rights under the Policy. Executed in duplicate this.:1.5"" day of 7 8tJ ivtr1fl 1 BY: fills rw,,> &'C Witness -/- ( ,~---_/ Witness

17 DSC02322 risk location 2 DSC02323 front elevation Page: 1

18 3 DSC02324 right elevation wood siding 4 DSC02326 folmdation Page: 2

19 5 DSC02327 rear elevation 6 DSC02328 left elevation Page: 3

20 7 DSC02329 left elevation roof 8 DSC02330 steeple at front of building Page: 4

21 9 DSC02331 right elevation roof 10 DSC02332 steeple at front of building and on roof Page: 5

22 11 DSC02333 steeple at front of building and on roof. 12 DSC02334 risk Page: 6

23 13 DSC02335 Date Taken: 1125/2013 second floor staircase wind driven rain caused resulting water damage. 14 DSC02336 Date Taken: 1125/2013 second floor staircase wind driven rain caused resulting water damage Page: 7

24 15 DSC02337 second floor staircase wind driven rain caused resulting water damage. 16 DSC02338 second floor staircase wind driven rain caused resulting water damage Page: 8

25 17 DSC02339 second floor staircase wind driven rain caused resulting water damage. 18 DSC02340 second floor staircase wind driven rain caused resulting water damage Page: 9

26 19 DSC02341 second floor staircase wind driven rain caused resulting water damage. 20 DSC02343 second floor room Page: 10

27 21 DSC02344 second floor room 22 DSC02345 second floor room wind driven rain caused resulting water damage Page: 11

28 23 DSC02346 second floor room wind driven rain caused resulting water damage. 24 DSC02347 first floor room Page: 12

29 25 DSC02348 first floor room wind driven rain caused resulting water damage. 26 DSC02349 first floor room wind driven rain caused resulting water damage Page: l3

30 27 DSC02350 first floor room wind driven rain caused resulting water damage. 28 DSC02351 first floor room wind driven rain caused resulting water damage Page: 14

31 29 DSC02352 first floor room wind driven rain caused resulting water damage. 30 DSC02353 first floor room wind driven rain caused resulting water damage Page: 15

32 31 DSC02354 first floor room wind driven rain caused resulting water damage. 32 DSC02355 first floor room wind driven rain caused resulting water damage Page: 16

33 33 DSC02357 right elevation 34 DSC02358 right elevation Page: 17

34 35 DSC02359 right elevation 36 DSC02360 right elevation Page: 18