SPECIFICATIONS For Brisbin Family Chiropractic Office Renovation 150 Chippewa Road Sherwood Park AB

Transcription

1 SPECIFICATIONS For Brisbin Family Chiropractic 150 Chippewa Road Sherwood Park AB AS PREPARED BY May 15, 2017

2 TABLE OF CONTENTS Invitation to Provide Pricing Instruction to Bidders Bid Form List of Subcontractors General Requirements 2

3 INVITATION TO PROVIDE PRICING SELECTED CONTRACTORS: Selected General Contractors are invited to provide pricing for the work required to complete the above mentioned project as laid out in the drawings and attached specifications. INSTRUCTIONS TO CONTRACTORS: Pricing packages are to be submitted by in PDF format to: Attn: Lori Cox PRICING TO BE COMPLETED BY: Thursday, June 1, 2017 by 2:00pm (via ONLY). QUESTIONS: Contact, Questions are to be submitted by only and must be received by Tuesday May 30 th at 10am in order to have adequate time to send out Addendums and allow for pricing. NOTE:Mandatory Site walk through of space on Thursday May 25 th at 7:45am INSTRUCTION TO BIDDERS 1. Direct communication to the Owner by any bidder will not be answered. All correspondence will be through unless instructed otherwise. 2. Prospective bidders who have received Bid Documents, but do not intend to submit a Bid, are requested to notify the Consultant within 1 day of receiving the Bid Documents. 3. Bids shall comply with the Drawings and Specifications and include all costs for performance of the Work. 3

4 4. All General Contractors shall provide a list of each subtrade plus each subtrade s quote in the bid submission. Submit bids on forms supplied within the Specification. 5. This will not be a two-stage bid, Bid Form complete with list of subcontractors and price breakdown as well as any supplemental information requested must be submitted with the Bid before bid closing time. Incomplete bids will not be accepted. 6. Complete bid form in its entirety. Any required information that is omitted or illegible, any alterations to the text, or any conditions added on or submitted with the Bid Form, may cause the bid to be declared invalid or rejected. 7. Separate price items shall only indicate an addition to the Contract. The Owner reserves the right to accept any, or none, of the Separate prices. 8. Oral, telephoned or faxed Bids will not be accepted nor acknowledged. 9. The submission of a Bid shall constitute an incontrovertible representation by the Bidder that: i. The Bidder has complied with all bidding requirements ii. The Bidder is qualified and experienced to perform the Work in accordance with the Bid Document iii. The Bid is based upon performing the Work in accordance with the Bid Document, without exception, and iv. The price or prices stated in the Bid Form cover all the Bidder s obligations under the Contract and all matters and things necessary for the performance of the Work in accordance with the Bid Document 10. Bids will be opened immediately after the Bid Closing Time. All information arising from the Bid Opening will be considered confidential and the Owner is not obligated to notify Bidders of the Bid Prices or any other information on the Bid Form. 11. The lowest, or any Bid, will not necessarily be accepted. The Owner will consider the following factors in accepting a Bid: i. Base Bid Price entered on the Bid Form ii. Validity of Bid iii. Bid based on specified materials iv. Acceptance of project completion date in Bid Form 12. A valid Bid will be considered to be a Bid Form that has been completed correctly, having all required information, having no qualifications, and having all properly executed attachments and assurances at time of bid submission. 4

5 13. The Owner reserves the right to request clarifications for minor discrepancies, or to ask for additional information to help assess the acceptability of all Bids. This information will not cause qualification or ambiguity that will cause a conditional Bid. 14. The Owner(s) have the right to award the contract to any of the Contractors bidding. The lowest bid will not necessarily be accepted. 15. The Owner reserves the right to reject any and all Bids, for any reason and without explanation or compensation to the Bidders. 16. Once the Owner has accepted the Bid, the Bidder shall enter into a Contract. The Contract to be executed between the Owner and the successful Bidder is the Stipulated Price Contract, CCDC of the Canadian Construction Documents Committee (or the most recent version). It will be the Bidders (Contractors) responsibility to draft the CCDC 2 document for Client review and approval prior to proceeding with Work. 17. Notify the Consultant of any discrepancies or omissions in or between drawings and specifications, or if any doubt to the meaning or intent therein exists prior to three (3) working days to closing of Bids via Bidder shall, before submitting a bid: i. examine and read the Bid Documents thoroughly ii. iii. iv. visit site and its surroundings and other locations to become familiar with local and other conditions affecting the Work, consider the effect of regulatory requirements applicable to the Work, study and correlate Bidder s observations with the Bid Documents, v. immediately notify Consultant of all perceived omissions and discovered conflicts, errors and discrepancies in the Bid Documents, and vi. be satisfied that Bidder understands the Bid Documents and is competent to undertake and complete the work. 19. Before submitting pricing each contractor must make a careful study of the specification and fully inform himself as to the quality of workmanship required. 20. Prior to the date the Bids are received; any and all interpretation of the Drawings and Specifications will be issued in the form of a written addendum only to ensure that all bidders base their bids on the same information. State all addendum numbers received on the Bid Form. 5

6 21. Any replies to inquiries or interpretations or modifications of the Bid Documents made verbally, by , or by any manner other than in the form of a written Addendum, shall not be binding. 22. A bid may be withdrawn at any time before the bid closing time, provided the request is in written form. A bid may not be withdrawn at or after bid closing time and shall be open to acceptance by the Owner until some other bidder has entered into contract with the Owner for performance of the work or 60 Days after the bid closing time, whichever occurs first. 23. The selected contractor shall submit a schedule within one week of entering into a Contract. 24. The selected contractor must be responsible for weekly reports on the delivery of goods and materials in his contract. 25. All prices and terms quoted must be firm for sixty (60) days from the date pricing is due. 26. The successful contractor shall obtain written confirmation of delivery on all materials, hardware, millwork and flooring material, within one week of signing contract, and suppliers who do not fulfil their delivery commitment shall assume responsibility for costs and losses to the client. 27. The scope of work includes ALL supervision (including that of the millworker), labour, materials, equipment and transportation to remove existing and reinstall new finishes as per drawings. 28. Payment will be made based on details with the awarded contractors contract which shall stipulate the payment schedule. Final inspection will be completed when advised from the contractor that the work is substantially completed. (A Certificate of Substantial Completion must be posted at this time). Payment will be paid in accordance with the latest addition of the Lein Act. 6

7 BID FORM Project: Brisbin Family Chiropractic, From (Bidder): (Name) (Address) To: Attention: Lori Cox Having examined and read the Bid Documents, drawing and specifications, issued for the project of B r i s b i n F a m i l y C h i r o p r a c t i c, O f f i c e R e n o v a t i o n, including Addendum Numbers, and having visited the site (mandatory) and examined all conditions affecting the Work, are satisfied we understand the bid documents and declare ourselves competent to undertake and complete the Work and do hereby irrevocably bid and agree to carry out the Work in accordance with the Bid Documents, for the stipulated price of: (Total in Words, Excluding GST) (Total in Figures, Excluding GST) If notified in writing, by the Owner, of the acceptance of the price, within one week of when the pricing is to be submitted, we will complete substantially, all the work included in these documents within the time frame stated below: Start date: Second week of July 2017, exact date Tbd by client. More exact dates to be determined by Client/Designer/Contractor once awarded. Project completion date: approx. 7-8 weeks. Exact date tbd upon award of contract. Pricing Documents: We hereby acknowledge receipt of all pages of the documents as identified in the table of contents. Drawing package, including Interior Design, and Electrical Drawings # of pages and Specification 16 pages. The following must be included with Bid Submission (Bidder to initial): Comply with project Substantial Completion date above (or indicate alternate) Certificate of Insurance attached NAME OF CONTRACTOR SIGNATURE TITLE DATE 7

8 LIST OF SUBCONTRACTORS We submit herein a list of Trades we proposed to use, reserving, however, the right to substitute other Trades for any section in the event of any Trade withdrawing his tender or becoming bankrupt after the date hereto. Any such substitution is subject to the approval of the Owner contingent upon evidence of withdrawal or bankruptcy. Form MUST BE INCLUDED with tender submission. FILL IN APPLICABLE AMOUNTS WORK BASE COST SUBTRADE General Conditions. What's included? Permits Demolition Gypsum Board & Framing Painting Millwork inc all counters & upholstery cushions. Do not inc for 3 millwork screen/slats 3 Millwork screen slats inc. slats that go onto ceiling over kids area Interior signage (all vinyl and acrylic) Washroom Accessories (only ones inc on plans, some are by client) All LVT, carpet tile & base (except CPT3); don t inc in base price for LVT on waiting area ceiling as noted LVT on face/sides of waiting room ceiling as noted on plans CPT 3 (vestibule carpet) Wall finishes (WS and T1) Cost to lock off exterior entrance door into empty space Ceiling tbar/tiles 8

9 Doors & Hardware Brisbin Family Chiropractic Plumbing supply & install Mechanical supply/install/relocate Electrical, including light fixtures as noted (some fixtures are to be supplied by Designer, but all install is by GC). Misc Items of Work-what s inc.? Final Clean up Contractor fee (dollar amount) SUB TOTAL GST TOTAL SEPARATE PRICE ITEMS DO NOT INCLUDE IN BASE PRICE Price to remove existing entrance doors into empty space and fill in with new exterior wall materials to match existing Price to provide to install TFL8 on waiting room ceiling instead of LVT 9

10 General Requirements All work as per standard construction methods and procedures for this building. If Landlord guidelines and procedures differ from the items below, the Landlords guidelines shall supersede Scope This contract is for a complete job, including Mechanical and Electrical, as called for on the drawings and specifications Materials, Equipment, Etc. The contractor shall furnish all necessary materials, labor, plan, equipment, scaffolding, tools, utensils, power, water, etc., and all other items of every description required for the proper execution and completion of all the work of this contract. All materials and equipment and articles incorporated in the work shall be new, not damaged or defective and of the best quality (compatible with specifications) for the purpose intended. Defective materials and equipment will be rejected Layout The contractor is responsible for the correct performance/procedure of his work and the work of the subcontractors. If necessary, he shall employ a competent engineer to lay out the work Care of the Building The Contractor shall assume responsibility for the care and control of property assigned to him for performance of the Work. The Contractor is to have full charge of the work until complete. Contractor shall assume responsibility for and shall make good damage to existing property or stolen property while the building is in his care Protection of the Work All possible care must be taken to protect the work and adjacent tenants against damage, accident or injury from fire, theft, accident or other causes, as the entire work of the contract is at the contractor s risk and he will be held responsible for all accidents or injury that may happen to the work, individuals or property until the contract is complete Responsibility and Coordination Be responsible for the coordination of all aspects of the work. Include the cost of all such coordination in the contract price The responsibility as to which sub-trade provides required work to be built-in or supplied rests entirely with the contractor. Differences in interpretation of the specifications of drawings as to which trade shall provide certain work shall not be grounds for payment of extras 10

11 Be fully aware of the requirements of every section of the specifications and drawings and make preparations for all trades to perform Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule and coordinate construction activities in the sequence required to obtain the best results Comply with manufacturer's installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents Provide attachment and connection devices and methods necessary for securing Work. Secure Work true to line and level. Allow for expansion and building movement Do the cutting and remedial work required to make the several parts of the Work come together properly Coordinate the use of construction plant and equipment, including cranes, hoists, ladders, scaffolding, etc., with the work of the various trades. The cost of such use by the various trades is subject to whatever arrangement exists between the Contractor and the trades. Include all costs with respect to construction plant and equipment in contract price Coordinate the work of each trade to ensure that such work is consistent with the requirements for the work of all trades. Before commencing any work, each trade must report to the contractor any inconsistency between the work of another trade and the requirements for its work. Any cost incurred by the contractor of trades to rectify such inconsistencies is included in the contract price Coordinate the work of the various trades and personnel to minimize the spread of dust and dirt, and to eliminate the possibility of damage to the work of other trades. All work damaged is to be made good as set out herein 1.7. Building Codes All workmanship, materials and design shall comply with the most current version of the Alberta Building Code, and the National Building Code requirements and approvals, and other relevant laws, codes and requirements. Contractor shall submit, obtain and pay for all permits or licenses required for execution of Work. 11

12 1.8. Workmanship and Materials All materials used in the execution of this contract are to be new and of the best of their respective kinds, and all labor shall be executed in accordance with the best standard practice in the construction industry by skilled, qualified workmen. All materials, equipment, etc., noted on the drawings and specifications shall be as noted, or approved alternatives Approved Alternatives The approval of any materials, equipment, etc., as equal to that specified shall in no way relieve the contractor of his responsibility of allowing for any other changes necessitated by that approval. No extras will be considered for changes to any part of the design necessitated by and approved alternative. Requests for alternates shall be substituted in writing to the Designer. If approved, the Designer will provide written approval to proceed with the alternate Standard of Materials Unless otherwise specified, all material, fixtures, parts, apparatus, etc., shall be to A.S.T.M., C.S.A. and C.M.H.C. minimum standards Shop Drawings The Contractor shall submit to the Consultant for approval one set of detailed shop drawings for all work built offsite and for materials; plumbing, lighting, hardware, etc.; or any other specified work for which these drawings may be required. These shop drawings shall be amended until they are approved, for as often as may be required Approval of material, methods, design or shop drawings shall in no way relieve the contractor of his responsibility for the accuracy of the work and adherence to the specifications All measurements for the work shall be obtained on site and shall be the responsibility of the Contractor and/or Subcontractor to access the site and verify all conditions which may affect the production, delivery and installation of work Approval shall be for design and general arrangement only, and not to figured dimensions, numbers, quantity, etc. All dimensions to be site confirmed. Any discrepancies shall be reported to the Design Consultant immediately Contractor is to submit shop drawings to designer for reiew of hardware, plumbing fixtures, washroom accessories, and light fixtures prior to ordering as well as all millwork prior to fabrication. Designer review is for the limited purpose of checking for conformance with information and design intent. It is the contractors responsibility for review and approval of information 12

13 but not limited to, site measurements, materials, fabrication, installation and all coordination Operations and Maintenance Instructions At the substantial Performance of the job, the contractor shall turn over maintenance and operations instructions complete with warranties Extras No claim for extra work or materials of any nature will be recognized at any time, or entertained by the owners, unless the contractor has first obtained written approval from the Designer for the extra work or materials (request for change to be completed and approved by the Owner and the Designer) Drawings All drawings are intended to cooperate with and form part of this specification and the accompanying contract. Where figures are given, they are to take precedence over measurements by scale. DO NOT SCALE DRAWINGS. All lettering on the drawings shall be considered part of the specification and contract Security The contractor is responsible for security on the job site. Security refers to General Contractor s site and area of work. Contractor is not responsible for general security of West End Medical Professional Building Safety The Contractor must do everything that is reasonably practicable to establish and maintain a system or process that will ensure compliance with the Act and its regulations, as required to ensure the health and safety of all persons at the "work site" Job site Meetings Prior to start of any work, a pre-construction meeting shall be held with the Owner, Design Consultant and the Contractor to examine and discuss the Work of the Contract. Product and materials should not be ordered prior to this meeting until a Contract has been signed by both parties unless the Design Consultant and Owner have indicated otherwise via written documentation Schedule regular construction progress meetings, at the site, every # of weeks for the duration of the contract, or as otherwise directed by the Owner and Design Consultant. All site meetings will be based on quantity provided within the client fee letter. 13

14 1.18. Temporary Light, Power and Waste Disposal Bin The contractor shall provide all power, temporary lights, wiring, equipment, etc., required for the proper execution of the work as required during the progress of contract and maintain same in good working order during this period. There will be no charge for utilities. Waste disposal bin to be located on the North East side of the building beside the existing bins Water Supply The contractor shall provide a continuous supply of clean water for all trades. 14

15 1.20. Workers Compensation The contractor shall comply with the provisions of the Workers Compensation Act and supply the designer with a certificate of good standing at the commencement of the contract, before final payment is made, and at such other times as may be required Vacation with Pay The contractor shall comply with all applicable regulations and Acts covering Vacation with pay Unemployment Insurance The contractor shall comply with all applicable regulations of the Unemployment Insurance Commission of Canada Discrepancies and Omissions Contractors finding discrepancies in or omissions from the drawings, specifications, or other documents, or having any doubt as to the meaning or intent of any part thereof, shall immediately notify the Designer, who will send written instructions or explanations to all Contractors. Neither the Owners nor the Designer will be responsible for verbal instructions. Addenda or corrections issued during the time of pricing are to be covered in the proposal and shall become part of the contract documents Manufacturers Instructions Unless otherwise specified, the manufacturers latest printed instructions shall be rigidly complied with in regard to methods, materials and installation. The Designer shall be notified in writing if these specifications and/or drawings conflict with the manufacturers instructions. The Designer will then rule which specification is to be followed Protection All necessary measures shall be taken to properly protect all persons and property against any and all injury and damage - hoarding, barriers and barricades, warning signs, artificial lighting, etc Superintendent The Contractor shall keep on the site, during its progress, a competent superintendent and any assistance, as satisfactory to the Designer. The superintendent shall not be changed except with the consent of the Designer, unless the superintendent proves to be unsatisfactory to the contractor or ceases to be in his employment. The superintendent shall represent the contractor in his absence, and directions given to him shall be held to be given to the contractor. Any directions resulting in a change to contract documents shall be given in writing to the Contractor. 15

16 1.27. Contractors Liability Insurance The Contractor shall protect himself and indemnify and save the owner harmless from any and all claims which may arise form the Contractor s operations under the contract, and shall maintain comprehensive general liability insurance. The Property Manager/Client is to be co-insured in general liability insurance for policy for a minimum of $5,000, General Contractor s require Wrap up Liability insurance for a total of $10,000, General Contractor is required to enter into a CCDC2 contract upon contract award. Provide proof of insurance with your pricing package. All liability insurance policies shall be written in such terms as will fully protect the Contractor, notwithstanding his assumption of liability and indemnify covenant under the contract. In the event of a loss, the Contractor shall act on behalf of the owner and himself for the purpose of adjusting the amount of such a loss with the insurer. On completion of such adjustment, the Contractor shall repair the damage and complete the work, and shall be entitled to receive from the owner (in addition to any sum due under the contract) the amount at which the owner s interest has been appraised in the adjustment, to be paid as the work of restoration proceeds. Damage not affecting the rights and obligations of either party under the contract shall entitle the Contractor to such reasonable extension of time for completion of the work as the owner may decide Evaluation of changes on Stipulated Price Work The value of a change, and the change in Contract Price and Contract Time, shall be as agreed upon in writing, before the Contractor to proceed with the change in the Work. If a change results in a net increase in the Contractor's costs, the Contract Price shall be increased by the amount of the net increase in costs, plus an allowance for overhead and profit, as follows: For work performed by Contractor's own forces, including work performed to accommodate work performed by Subcontractors, the Contractor shall be entitled to a mark-up of 10% on its actual Direct Costs related to the change in the work for overhead costs and profit For work performed by Subcontractors, including work performed to accommodate work performed by Sub-subcontractor:.1 Each Subcontractor shall be entitled to a mark-up of 10% on actual Direct Costs related to the change in the work for overhead and profit..2 Contractor shall be entitled to 10% on the Subcontractors' total price to cover their Administrative Fee and profit If a change results in a decrease in cost, amount of credit given shall be amount of actual decrease, without overhead and profit If a change involves both extras and credits and results in an increase in cost, overhead and profit shall be allowed on increase only. 16

17 1.29. Use of Premises The contractor shall not load or permit to be loaded any part of the work with a weight that will endanger its safety. A Structural Engineer and Landlord approval will be required prior to proceeding with work Fire Protection The contractor shall, unless otherwise required, supply and keep on the worksite fire extinguishing facilities of a type and size suitable to give adequate protection Clean-up Remove all waste material and rubbish from the site daily. Coordinate the work of the various trades in this respect. The cost of such removal by various trades is subject to arrangement between the contractor and the trades. Do not permit any waste materials or rubbish to accumulate. Cost of all bins and removal for garbage is by the Contractor and is part of this contract Selected Contractor to apply for permit with the City of Edmonton for waste disposal bin. Bin is to be located in the loading dock on the east side of the building. Loading dock will be shared with existing tenants; accessibility must be maintained for deliveries and pickups Conduct cleaning and disposal operations to comply with local ordinances and regulations Use only cleaning materials recommended by the manufacturer of surface, to clean and be compatible with material to be used by owner following completion of the work Use experienced workers or professional cleaners for final cleaning.in preparation for inspection for substantial performance, do final cleaning of applicable items to meet the following conditions; 1) ceramic or porcelain tile work -cleaned, finished/or sealed as per manufacturers recommended methods and products, (grout to be sealed) 2) Other floors, scrubbed, washed and polished where required, and all other stains removed, or vacuumed. 3) Finish hardware - free from stains and polished 4)Aluminum work - cleaned 5) Glass - cleaned and polished 6) All scratched or broken glass replaced 7) Painted, decorated and stained work - all marks, stains, fingerprints and other soil or dirt removed 17

18 8) Built-in fixtures and equipment - fully cleaned and touched up 9)Electrical and other panels - fully labeled 10) Light fixture lenses - cleaned 11) Work under mechanical division - fully operational 12) Work under electrical division - fully operational Substantial Performance / Final billing Contractor to provide Owner with the following, after inspection at substantial completion and final billing is submitted. a) WCB (workman s compensation board) clearance b) Statutory Declaration c) Certificate of Substantial Completion (also posted on site) d) List of outstanding deficiencies and schedule to finish. e) Maintenance manuals for all equipment and finishes 18