POLICIES AND PROCEDURES ENGINEERING SERVICES DEPARTMENT
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1 ng POLICIES AND PROCEDURES ENGINEERING SERVICES DEPARTMENT
2 VOLTA RIVER AUTHORITY Engineering Design Services Engineering Services Department
3 ENGINEERING SERVICES DEPARTMENT POLICIES INTRODUCTION A. IDENTIFICATION DATA Policy No.: ESD/006 Document ID: Infrastructural Services Section i. Subject: Engineering Services for projects ii. Subject Area: Generation expansion projects and civil engineering projects iii. Functional Responsibility: Director, Engineering Services/Manager,Infra. Services iv. Approval Date: [Date of Policy is Approved] B. BROAD DIRECTIVE PRINCIPLES i. POLICY STATEMENT: Provide quality engineering designs and technical specifications for all projects ii. POLICY RATIONALE/OBJECTIVES: To provide quality, cost effective engineering designs including technical specifications consistent with best engineering and industry standards for the development and expansion of the power generation expansion projects and civil engineering facilities which satisfy stakeholder and customer needs and requirements. iii. SCOPE OF APPLICATION: Power generation expansion and civil engineering projects C. IMPLEMENTATION PROCEDURES: ESD/006/ Preliminary Design and Project Definition Prepare adequate and accurate project description, definition of project scope, and cost estimates for budgetary purposes.
4 Undertake preliminary engineering designs to consider various options for the selection of the most feasible and cost effective option to satisfy project objectives Prepare Work Breakdown Structure covering comprehensive scope of works and staff assignment roles Prepare works procurement strategy for the project Ensure adequate stakeholder involvement to confirm that project needs, requirements and expectations would be met. Request for environmental and social impact assessment and mitigation study for major projects 2. Detailed Engineering and Specifications Undertake detailed survey of selected sites and/or line route Assist in the environmental and social impact assessment and mitigation study for major projects Undertake detailed calculations and design including tower spotting, layout and other working drawings Provide final cost estimates based on historical price projections and manufacturers indicative prices. Prepare technical specifications for works and major engineering equipment Prepare Tender Documentation and assist in bidding process. D. IMPLEMENTATION, ENFORCEMENT, AND MONITORING RESPONSIBILITY: Director, ESD/Manager, Infra. Services E. SPECIFIC CIRCUMSTANCES: Force majeure, cashflow difficulty F. Definitions: N/A Related policies/references: [Information about related policy guidelines. Attach forms samples if applicable to the policy. If needed additional background discussion should be provided] [ENGINEERING DEPARTMENT] POLICIES Owner Engineering Services Department Approved By: Signature : Effective Date: Origination Date: Revision Date: Version No:
5 ENGINEERING SERVICES DEPARTMENT PROCEDURES INTRODUCTION G. IDENTIFICATION DATA Procedure No.: ESD/006/001 Document ID: Infrastructural Services Section i. Subject: Engineering Services for projects ii. Subject Area: Generation expansion projects and civil engineering projects Functional Responsibility: Director, ESD/Manager, Infra. Services iii. Approval Date: [Date of Procedure is Approved] H. OVERVIEW/PROCEDURE DESCRIPTION i. PROCEDURE OBJECTIVES: To ensure effective provision of quality engineering designs and technical specifications for all projects I. PROCEDURE DETAILS: 1. Preliminary Design and Project Definition Prepare adequate and accurate project description, definition of project scope, and cost estimates for budgetary purposes. Undertake preliminary engineering designs to consider various options for the selection of the most feasible and cost effective option to satisfy project objectives Prepare Work Breakdown Structure covering comprehensive scope of works and staff assignment roles Prepare works procurement strategy for the project Ensure adequate stakeholder involvement to confirm that project needs, requirements and expectations would be met. Request for environmental and social impact assessment and mitigation study for major projects 2. Detailed Engineering and Specifications
6 Undertake detailed survey of selected sites and/or line route Assist in the environmental and social impact assessment and mitigation study for major projects Undertake detailed calculations and design including tower spotting, layout and other working drawings Provide final cost estimates based on historical price projections and manufacturers indicative prices. Prepare technical specifications for works and major engineering equipment Prepare Tender Documentation and assist in bidding process. J. IMPLEMENTATION, ENFORCEMENT AND MONITORING RESPONSIBILITY: Director, ESD/Manager, Infra. Services K. SPECIFIC CIRCUMSTANCES: Force majeure, cashflow difficulty L. Definitions: N/A Related policies/references: [Information about related policies or procedures, guidelines. Attach forms samples if applicable to the procedure. If needed additional background discussion should be provided] [ENGINEERING DEPARTMENT] PROCEDURES Owner Approved By: Signature : Effective Date: Origination Date: Revision Date: Version No:
POLICIES AND PROCEDURES ENGINEERING SERVICES DEPARTMENT
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