(iii) Committee of the Whole, July 6, 2010

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1 DISTRICT OF SQUAMISH Minutes of the Regular Business Meeting held Tuesday, July 20, 2010 at 6:00 p.m. in Council Chambers, Municipal Hall, Second Avenue, Squamish, BC In Attendance: Mayor Greg Gardner Councillor Patricia Heintzman Councillor Rob Kirkham Councillor Paul Lalli Councillor Corinne Lonsdale Councillor Bryan Raiser Councillor Doug Race Also in Attendance: Kevin Ramsay, Chief Administrative Officer Robin Arthurs, GM Corporate Services Joanne Greenlees, GM Financial Services Janet Gugins, Recreation Manager Bob Kusch, GM Engineering and Parks Brian Barnett, Engineering Manager Mick Gottardi, Director of Community Development Linda Glenday, GM Protective & Support Services Chris Bishop, Acting Manager of Planning Loletta Smith, Bylaw Enforcement Officer Mayor Gardner called the meeting to order at 6:04p.m. 1. ADOPTION OF AGENDA moved by Councillor Lalli, seconded by Councillor Kirkham, THAT Council adopt the July 20, 2010 Regular Business Meeting Agenda. 2. APPROVAL OF MINUTES (i) Special Business Meeting, July 6, 2010 THAT Council approve the July 6, 2010 Special Business Meeting minutes. (ii) Regular Business Meeting, July 6, 2010 THAT Council approve the July 6, 2010 Regular Business Meeting minutes. (iii) Committee of the Whole, July 6, 2010 THAT Council endorse the approach for undertaking a Land Use Planning Study for the Upper Mamquam Blind Channel, as outlined in the report dated July 6, 2010 and direct staff to proceed with the preparation of a Request For Proposals for the Study.

2 Page 2 Minutes for the Regular Business Meeting July 20, 2010 (iv) Special Business Meeting, July 13, 2010 moved by Councillor Raiser, seconded by Councillor Kirkham, THAT Council approve the July 13, 2010 Special Business Meeting minutes. (v) Committee of the Whole, July 13, 2010 AMENDMENT AMENDMENT moved by Councillor Lalli, seconded by Councillor Race, THAT Council approve the Mayor and Council Correspondence Policy as amended in the fourth bullet on page two by deleting may be responded to by the Councillor (s) or they may choose to forward the correspondence and inserting may or may not be forwarded AND THAT All correspondence will be acknowledged as to receipt and status (referred to staff, being on agenda) by the Executive Assistant, either written correspondence or . THAT the policy and motion be amended to include All correspondence from constituents addressed to Mayor and Council be placed on a Council agenda for either action or receipt and file. OPPOSED: Mayor Gardner, Councillor Race THAT the policy and motion be amended to include All correspondence addressed to Mayor and Council shall have responses signed by the Mayor. OPPOSED: Mayor Gardner, Councillor Race ON MAIN MOTION THAT Council approve the Mayor and Council Correspondence Policy as amended in the fourth bullet on page two by deleting may be responded to by the Councillor (s) or they may choose to forward the correspondence and inserting may or may not be forwarded AND THAT All correspondence will be acknowledged as to receipt and status (referred to staff, being on agenda) by the Executive Assistant, either written correspondence or ANDTHAT all correspondence from constituents addressed to Mayor and Council be placed on a Council agenda for either action or receipt and file AND FURTHER THAT all correspondence addressed to Mayor and Council shall have responses signed by the Mayor. OPPOSED: Councillor Race

3 Page 3 Minutes for the Regular Business Meeting July 20, 2010 THAT Council authorizes Staff to award Alpine Paving Ltd. the contract for the 2010 Paving Program. 3. BUSINESS ARISING FROM MINUTES 4. NOTICE OF MOTION 5. CONSIDERATION OF UNSCHEDULED PUBLIC ATTENDANCE 6. DELEGATIONS/PETITIONS/PROCLAMATIONS 7. STAFF REPORTS A. ADMINISTRATION (i) Award of Transportation Survey and Modeling Assignment for the 2031 Multi- Modal Transportation Plan Study (2031 M-MTP) moved by Councillor Lalli, seconded by Councillor Race, THAT Council award the Transportation Survey and Modeling Contract associated with the 2031 Multi-Modal Transportation Plan to Opus International for a total cost, net of tax rebate, not to exceed $110,000 AND FURTHER THAT Council authorize the Mayor and General Manager of Corporate Services to execute the Consulting Services Agreement on behalf of the District. B. COMMUNITY SERVICES (i) 2009 Planning Department Annual Report For Information. (iii) Development Variance Permit No. 62- Hearing Public Opportunity Mayor Gardner called to order the hearing for Development Variance Permit No. 62 at 7:02p.m. Chris Bishop, Acting Manager of Planning and Building advised Council on need for variance on the development permit, locations of variance, need for electrical siting, no submissions were received from the public on the variance. Mayor Gardner called for submissions from the proponent and the community. Hearing none, the hearing closed at 7:08p.m. moved by Councillor Lalli, THAT Council of the District of Squamish authorize issuance of Development Variance Permit No. 62 to: CWR HOLDINGS LTD. as the owner of Queens Way, Squamish Business Park and legally described as Lot 9 Section 3 Township 50 New Westminster District Plan BCP32892; as follows:

4 Page 4 Minutes for the Regular Business Meeting July 20, 2010 The District of Squamish Zoning Bylaw No.1342, 1995 (the Bylaw) is varied as follows: THAT Section 33.7 Siting Requirements of Principal Buildings (b) Interior Lot Line Setback be varied from 3.05 metres (10 feet) to 1.34 metres (4.4 feet). (ii) Chiller/Condenser Replacement Award of Work seconded by Councillor Kirkham, THAT Council award the Chiller/Condenser Replacement Project at the Brennan Park Arena to Fraser Valley Refrigeration Ltd. not to exceed 198,978 ($195,000, plus net HST $3,978). AND THAT the Mayor and General Manager of Corporate Services be authorized to execute the project contract. Council called for a 3 minute recess: 7:12p.m. Meeting resumed at 7:15p.m. with all of Council in attendance, as well as K. Ramsay, R. Arthurs, L. Smith, L. Glenday, S/Sgt Pollock, Insp. Cross, C. Chalmers, B. Kusch C. CORPORATE SERVICES (I) Unsightly Premises Hearing 1013 Arbutus (Lot 2, DL 833, STRPL VR679 PID ) moved by Councillor Raiser, seconded by Councillor Race, THAT staff proceed with effecting compliance with the District of Squamish Unsightly Premises and Objectionable Situation Bylaw No. 1868, 2005 through its employees or other persons, by cleaning up decking materials, miscellaneous objects and rubbish that are strewn about the property, rather than being piled in a neat and orderly manner; and in addition, that the grass be mowed, and the weeds be cut on the property, and on the boulevards that abut the property at 1013 Arbutus (lot 2, DL 833, STRPL VR679 PID ), unless compliance from the owner is achieved within a14 days from today. D. PROTECTIVE & SUPPORT SERVICES (i) Crime Statistics Update Insp. Neil Cross and S/Sgt Guy Pollock attended and provided Council and the community a presentation on Squamish crime statistics and events. 8. COMMITTEE MINUTES AND REPORTS (i) Finance Standing Committee Meeting July 6, 2010 moved by Councillor Heintzman, TO refer the motion from the July 6, 2010 Finance Standing Committee Meeting THAT staff investigate a Capital Plan to be developed through referendum to a Committee of the Whole for discussion. OPPOSED: Mayor Gardner, Councillors Kirkham, Lonsdale, Lalli, Heintzman

5 Page 5 Minutes for the Regular Business Meeting July 20, 2010 MOTION FAILED THAT staff investigate a Capital Plan to be developed through referendum AND THAT the information be brought to a Committee of the Whole for discussion. (ii) Policy Review Standing Committee Meeting July 13, 2010 moved by Councillor Race, TO refer to Committee of the Whole THAT Council direct staff to investigate scope of work and develop a budget for consideration during the 2011 budget process of establishing a regulatory authority over the Squamish small craft harbour. moved by Councillor Race, TO refer to Committee of the Whole THAT Council direct staff to bring forward amendments to Bylaw 211, 1966 for Council s consideration that would facilitate subdivision of three lots within the Garibaldi Estates neighbourhood located at 2033 Read Crescent, Diamond Head Road and Diamond Head Road respectively, subject to full conformance with all applicable zoning regulations, should the owners choose to proceed. 9. PUBLIC HEARINGS 10. CORRESPONDENCE A. ACTION REQUESTED (i) (0725) Petition to Canadian National Railways Re: shunting/idling of trains in residential areas during the night moved by Councillor Heintzman, THAT staff prepare a letter to CN Rail advising of residents complaints of shunting noise and requesting that CN Rail investigate and eliminate noise where possible; AND THAT staff engage CN Rail in a discussion around reducing the noise, as described in the petition and correspondence received by Mr. Wittenburg, and dialogue around being good corporate and community citizens. (ii) (0702) Glen Ashenden Re: Train crossing at Amblepath moved by Councillor Race, THAT Council confirm to Mr. Ashenden the process described by staff in relation to train whistles/crossings and that Council support the petition process remaining with the homeowners requesting the cessation of the whistles.

6 Page 6 Minutes for the Regular Business Meeting July 20, 2010 (iii) (0714) Squamish Sustainability Corporation; Re: Current Board Members Roles and Functions THAT the Squamish Sustainability Corporation Board be requested to resign, AND THAT Council determine the number of directors of the Squamish Sustainability Corporation to be 3 members, ANDTHAT Kevin Ramsay, Chief Executive Officer; Cameron Chalmers, General Manager of Community Services; and Bob Kusch, General Manager of Engineering and Parks be appointed directors of the Squamish Sustainability Corporation. B. RECEIVE FOR INFORMATION (i) (0625) Dylan Shard Re: Appreciation and thank you for receipt of District of Squamish Bursary (ii) (0717) Laurie Darcus, Director of Corporate Services Re: Hazardous Spill Response moved by Councillor Heintzman, seconded by Councillor Lalli THAT item 10B(i) and (ii) be received for information and filed. 11. BYLAWS 12. COUNCIL STAFF IN CAMERA ITEM ANNOUNCEMENTS 13. UNSCHEDULED PUBLIC ATTENDANCE 14. OPEN QUESTION PERIOD CLARIFICATION RELATED TO AGENDA ITEMS Jarid Fram, Buckley Avenue, commented on the train whistling and shunting issue, jurisdiction Wolfgang Wittenburg, Buckley Avenue, requested clarification on term rail yard and the rail corridor through the residential areas Terrill Patterson, Item 2B Paving program clarification of priority roads. 15. COUNCIL OR STAFF ANNOUNCEMENTS Special Council meeting July 27, 2010 Squamish Loggers Sports Live at Squamish Beyond the Valleycliffe of the Dolls and Gear Jammer Fire Season and request for everyone be careful Brackendale Fall Fair 16. TERMINATION moved by Councillor Lalli, THAT the meeting be terminated.

7 Page 7 Minutes for the Regular Business Meeting July 20, 2010 Meeting adjourned at 8:16p.m. Greg Gardner, Mayor CERTIFIED CORRECT: Robin Arthurs, GM Corporate Services