TAP 2015 User Help Guide. For SWN Contractors

Transcription

1 TAP 2015 User Help Guide For SWN Contractors

2 Purpose of the TAP 2015 User Help Guide A concise overview of how to successfully implement TAP 2015 for contractors Understand the steps required to become TAP 2015 compliant This guide does not apply to subcontractors or SWN Support Services Introduction Step 4. Assign TAP 2015 Hardware Requirements Completing TAP In Individual Mode Completing TAP in Group Mode TAP 2015 Hard Hat Decals Subcontractors Resources

3 Prerequisites If you have not viewed the TAP 2015 Introductory Guide and completed all the steps, you must do so before continuing Step 1: ISNetworld Subscription Step 2: Add Employees into ISNetworld Step 3: Smart Training Records (if applicable) Introduction Step 4. Assign TAP 2015 Hardware Requirements Completing TAP In Individual Mode Completing TAP in Group Mode TAP 2015 Hard Hat Decals Subcontractors Resources

4 Step 4. Assign TAP 2015 Once employees are entered into ISNetworld, the next step is to assign TAP 2015 elearning In the Online Training Tool, an elearning course is referred to as a project There are two projects available in the Online Training Tool in ISNetworld: 1. TAP 2015 Core (approximately 90 minutes) 2. TAP 2015 Supplement (condensed version) Introduction Step 4. Assign TAP 2015 Hardware Requirements Completing TAP In Individual Mode Completing TAP in Group Mode TAP 2015 Hard Hat Decals Subcontractors Resources

5 Step 4. Assign TAP 2015 Assign TAP 2015 Supplement If: Assign TAP 2015 Core If: All three conditions are met Individual has already completed TAP 2013 training One or more conditions are met Individual has not previously completed TAP 2013 training There are Smart Training records associated with that individual s TAP completion The individual was TAP trained at your company There are not Smart Training records of the individual s TAP 2013 completion Your company decides not to verify previous TAP 2013 training and chooses to assign everyone TAP 2015 Core Note: Do not assign both courses, employees only need to take one or the other

6 Step 4. Assign TAP Click 1. Company Information 2. Click Online Training 3. Click Project Assignment and choose either TAP 2015 Core or TAP 2015 Supplement 4. Select Owner Client and Project, then click Search 5. Click View/Edit Assigned Employees in the upper right-hand corner #5

7 Step 4. Assign TAP Use the filters to locate a specific employee (optional) 7. Click Search 8. Select the employee(s) you want to add to the Project from the Available box on the left and move them to the Selected box on the right by clicking Move Selected 9. Click Save 10. Repeat the above steps for the other Project #6 #9 #8

8 If Steps 1-4 Have Been Completed, Your Company Is Ready To Take TAP 2015 The remainder of this guide will cover the following: Topic Hardware Requirements 9 Completing TAP 2015 in Individual Mode 10 Completing TAP 2015 in Group Mode TAP 2015 Rosters Applying Credit For Completion Slide Number Hard Hat Decals Subcontractors 23 Resources 24

9 Hardware Requirements A laptop or desktop with internet access Speakers or a headset in order to hear narration and videos Projector (if conducting training in group mode)

10 Completing TAP 2015 In Individual Mode Login to ISNetworld using the username and password that was provided to you in an From your To-Do List click 1. > Online Training > Project Assignment Search Tab Select Southwestern Energy Company Select Project (applicable TAP Training) Click Search Results Tab You can view, add and edit employees assigned to the Project Click +View/Edit Assigned Employees

11 Completing TAP 2015 In Group Mode In order to conduct group training, an employee must have the Online Training Tool Admin security permissions These permissions were assigned in Step 2. of the TAP 2015 Introductory Guide Only individuals with the Online Training Tool Admin security permissions are able to assign these permissions to other employees

12 Completing TAP 2015 In Group Mode: Before Training Begins 1. Before beginning training, print a TAP 2015 Roster To access a blank roster, login to ISNetworld using your username and password Select Messages in the top right hand corner of your account then select the Bulletin Board. From there search for the SWN TAP 2015 Roster and download 2. Ensure participants have a clear view of the screen and the sound is audible A projector and speakers will be required for larger groups

13 Completing TAP 2015 In Group Mode: Before Training Begins 3. If the TAP 2015 Supplement course is being presented, verify that each individual has previously completed TAP 2013 and there are Smart Training records associated with each individual s TAP completion 4. If every individual in group mode has not already completed TAP 201 in Smart Training, present the TAP 2015 Core course

14 Completing TAP 2015 In Group Mode: During the Training The TAP Training Representative is responsible for administering TAP 2015 to a group of employees There can be more than one TAP Training Representative in a company, but each TAP Training Representative must read this document prior to conducting training and follow the required steps When you come to a learner interaction or checkpoint, ask the group at large for the answer As the TAP Training Representative, you can pause the training at any time to reemphasize a point or answer questions

15 Completing TAP 2015 In Group Mode: After Training At the end of training, the TAP Training Representative must fill out the TAP 2015 Roster (reference slide 12 on where to locate)and have every participant sign it Then upload the roster into the Client Specific Document area of ISN for SWN s records. To upload please follow the below steps Login to ISN Select 2. Document Center> Owner Specific Documents> Other Documents From the drop down filter select Southwestern Energy Company Select the pencil under the View/Edit Column Under Step 1. Select Document down click the 2015 SWN TAP Roster Form- Contractor Upload Then name and upload your roster form into ISN and click upload Please be aware you are able to upload multiple rosters if needed Uploading a roster does not automatically give credit to individuals for attending the training The TAP Training Representative is responsible for individually assigning credit to every employee who completed the TAP 2015 training (see next slide for steps on how to assign credit to individuals in group mode)

16 Completing TAP 2015 In Group Mode: Tips Separate logins must be used each time the training is administered. Option 1: Create multiple Group Training logins (e.g. Group Trainer 1, Group Trainer 2) Option 2: Have an employee that is present at the training session login to ISNetworld and launch the training course. The TAP trainer can then administer the training. Please note, the same training module may not be completed multiple times from within the same login.

17 Completing TAP 2015 In Group Mode: Assign Credit To Employees For Completion #1 1. On the Apply Credit tab, Select training 2. Select date 3. Select employees from the Available Employees box on the left and move them to the Selected box on the right by clicking Move Selected 4. Click + Save

18 TAP 2015 Hard Hat Decals Hard hat decals serve as visual proof that everyone on a SWN location has completed TAP training TAP 2015 decals will be orange to correspond with the orange stripe on the 2015 SWN HSE Handbook TAP 2015 decals are not serialized

19 TAP 2015 Hard Hat Decals: Individual Mode When an individual completes TAP 2015 training in individual mode, the last question of the course will ask the user to enter a physical address where the hard hat decal should be mailed Please allow 7-10 business days for a hard hat decal to arrive If an individual must go on a SWN location before a hard hat decal arrives, he/she must print a Certificate of Completion The certificate will serve as visual proof of TAP completion until the individual receives his/her hard hat decal See next slide for instructions on how to print a Certificate of Completion

20 TAP 2015 Hard Hat Decals To print a certificate of completion follow the below steps Select Company Information Select Online Training Select Complete Online Training then Filter Training By Passed Select the appropriate SWN Tap Training and then click Print Certificate

21 TAP 2015 Hard Hat Decals: Group Mode If a TAP training was completed in group mode an employee is able to print their certificate by logging into ISN with their username and password. For employees who do not have an please contact your TAP administrator to receive login information. From there you can follow the steps listed on the previous slide to print your TAP Certificate.

22 Hard Hat Decals: Replacement Decals Upon TAP 2015 completion, each individual will receive two hard hat decals Remove the green TAP decal and replace with one orange TAP 2015 decal Keep the second TAP 2015 orange hard hat decal as a back up, or affix it to a secondary hard hat If both hard hat decals have been lost or damaged, contractorhse@swn.com with the following information for a replacement decal: Your name Company name Physical address

23 Subcontractors If you will be training your subcontractors, please note the following. All subcontractor employees must be trained by their prime contractor Training must be conducted in a group setting A roster with all individuals trained must be uploaded in the ISNetworld account Each individual s name and their company name are required for the roster Distribution of the hard hat stickers will be the responsibility of the prime contractor

24 Resources Direct questions to and use the subject line TAP 2015 ISNetworld has numerous help videos available for using the Online Training Tool on their website SWN Contractor ISN Support: (800) Introduction Step 1. ISNetworld Subscription Step 2. Add Employees Into ISNetworld Step 3. Smart Training Records Resources