Technical Support Facility for Southern Africa UNAIDS TECHNICAL ASSISTANCE FUND APPLICATION GUIDELINES AND FORM

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1 0GENERAL INFORMATION Technical Support Facility for Southern Africa APPLICATION GUIDELINES AND FORM UNAIDS has established a Technical Support Facility (TSF) for Southern Africa. The TSF provides high quality technical assistance for the strategic planning, implementation, monitoring and evaluation of efforts in support of national HIV/AIDS programmes. A Technical Assistance Fund (TAF) has been established to ensure that country and regional partners in the Southern African region, who cannot afford to pay for short-term Technical Assistance, receive the technical support they require through the TSF for Southern Africa. Further resources have been made available to provide technical assistance to Global Fund Grantees in additional areas. Short-term Technical Assistance under the TAF constitutes consultancies of between one to forty work days. UNAIDS will pay the Technical Support Facility directly for the consultants provided to successful TAF applicants. The TSF for Southern Africa covers: Angola, Botswana, Comoros, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, Seychelles, South Africa, Swaziland, Zambia and Zimbabwe. WHAT KIND OF TECHNICAL SUPPORT CAN BE REQUESTED Country and regional partners can request technical support in the following areas: Costing and Budgeting Management (including financial management, proposal development and report writing) Monitoring and Evaluation Organizational Development Partnership Development Resource Tracking Strategic and Operational Planning Thematic Areas: Gender, Mainstreaming Global Fund Grantees can apply for technical support in the following priority areas: Civil Society needs assessment, mobilisation and engagement Monitoring, Evaluation and Reporting Organizational Development (including governance/leadership, CCM support) Procurement and Supply Management Program and Financial Management of Grants CRITERIA FOR SUPPORT Country and regional partners who are eligible to apply for technical assistance support through the TAF include: National AIDS Coordinating bodies Country Coordinating Mechanisms (CCMs) Government ministries and departments, including national, provincial/state and local

2 National and Regional Civil society organizations, including non-governmental organizations, NGO-networks, networks of people living with HIV, community-based organizations, faith-based organizations and trade unions Regional entities such as inter-governmental institutions, regional NGOs Global Fund Grantees (including National AIDS Coordinating Authorities, Country Coordinating Mechanisms (CCMs), Principle Recipients (PRs), Sub-Recipients (SRs) and Sub-sub-Recipients (SSRs) Country and regional partners applying for support under the TAF must be able to demonstrate that: They are registered as a national or regional organization or entity based in a country covered by the TSF for Southern Africa and should have been in operation for at least one year They have organizational capacity in their field of work Their mandate and mission are in line with internationally accepted technical and ethical standards and core values, strategies and priorities of UNAIDS The request for TA is within TSF priority areas and scope of work The support requested from TAF is a priority in the National Strategic Plan of the country OBLIGATIONS OF ORGANIZATIONS RECEIVING SUPPORT Those receiving support under the TAF for Southern Africa are expected to: Identify a person who will be the organizational focal point. This person will be responsible for any actions related to the completion of the application process, revision of the TORs, budget and workplan for the requested TA, and the coordination of agreed actions to facilitate the work of the consultants providing the TA Sign a Letter of Agreement with the TSF Complete a feedback form on the quality of the services provided by the TSF APPLYING TO THE TAF When preparing an application to the UNAIDS Technical Assistance Fund, country partners are encouraged to consult with the UNAIDS Country Coordinator (contact information in the annex) to ensure: Requested TA is within a priority area of the TSF for Southern Africa The proposed activities are a priority in the National Strategic Plan of the country Clarification of any other issues pertaining to the Technical Assistance Fund and the application Please note: The TAF will pay for the costs of consultants and their expenses. However it does not pay for other costs such as workshop venues or participant travel. These must be paid from other sources. The TSF will usually identify and select appropriate, quality assured consultants for an assignment. Applicants may suggest possible consultants to do the work. However, UNAIDS requires the TSF to only use consultants that it has been able to fully quality assured. Applicants therefore should not assume that the consultants they suggest will necessarily be used. 2/8

3 Electronic submission preferred The following short application form should be completed and submitted via to: If an electronic submission is not possible, please mail your application to UNAIDS Technical Assistance Fund c/o Technical Support Facility for Southern Africa Postnet Suite #129, Private Bag X7, Parkview, 2122, South Africa Tel: /18 Fax: / Applications will be considered on the basis of existing TAF criteria and availability of funds. The Technical Support Facility will acknowledge receipt of applications within 72 hours. We aim to inform applicants on whether or not their application has been approved within 15 to 20 working days from the receipt of the application. 3/8

4 APPLICATION FORM 1. CONTACT INFORMATION Organization: Address: Contact Person and Designation: Telephone Numbers: Fax: Website: 2. ORGANIZATIONAL PROFILE How would you categorize your organization? (Please check one below) National AIDS Coordinating body ( ) Government Ministry or Department, including national, provincial/state and local ( ) Civil Society Organization.1 ( ) Regional entity, such as inter-governmental institutions, regional NGO ( ) Global Fund Recipient 2 ( ) Data on the organization Date founded: Registration number: Number of staff: 3. TECHNICAL ASSISTANCE REQUESTED For which kind of Technical Assistance activities are you requesting support? (Please check areas below) Costing and Budgeting ( ) Management (including financial management, proposal development and report writing) ( ) Monitoring and Evaluation ( ) Organizational Development ( ) Partnership Development ( ) Resource Tracking ( ) Strategic and Operational Planning ( ) Thematic Areas: Gender ( ) Mainstreaming ( ) For Global Fund Grantees Civil Society needs assessment, mobilisation and engagement ( ) Monitoring, Evaluation and Reporting ( ) Organizational Development (including governance/leadership, CCM support) ( ) Procurement and Supply Management ( ) Program and Financial Management of Grants ( ) 1 This includes Non-Governmental Organizations, NGO-networks, Organizations of people living with HIV, community-based organizations, faith-based organizations and trade unions 2 May include: National AIDS Coordinating Authorities, Country Coordinating Mechanisms (CCMs) Principle Recipients (PRs), Sub-Recipients (SRs) and Sub-sub- Recipients (SSRs) 4/8

5 4. TERMS OF REFERENCE Please use the outline below to define the Terms of Reference (ToR) for the requested TA. Title of assignment: Organization: Date of submission of this application: First submission (Y/N): Revised submission (Y/N): Background Provide a brief description of your organization (including mission statement and mandate) and why you are requesting Technical Assistance in the priority areas provided by the Technical Support Facility for Southern Africa. Include sufficient background on the proposed consultancy to make clear: How it fits with any other process or activities in the organization or more widely How this consultancy will strengthen/contribute to your organization s current work. Why it is relevant to the objectives of your country s National Strategic Plan on HIV and AIDS. Objectives/Outputs Clearly outline the objectives of the TA requested from the TSF: Outline the outputs or deliverables required from the consultancy: Activities/Tasks and Schedule Clearly outline the activities or tasks to be undertaken as part of this consultancy. Also, provide the proposed timeframe for each of the outputs and the estimated number of days for each. Activity or Tasks Start Date End Date No. of consultant days 5/8

6 Total number of days If the proposed assignment or ToR has been approved by any authority in your organization, please give name and date of approval: Consultancy requirements Provide the time allotted (an estimate) for each consultants involved in the task. Include the necessary professional qualifications, skills and experience for the consultants. Consultant No. 1 No. 2 No. 3 No. 4 Consultant Profile: Qualification, Skills, Experience and overall level (high-, mid- or lower-level) Days No. 5 Please attach additional information related to the ToR that may be useful in assessing this request or to guide consultants appointed for the assignment: 5. BUDGET For the proposed activity, please complete the indicative budget form below. Additional information can be attached. Kindly indicate which items will be met by your organization or other sources. This indicative budget will be revised and finalised with the TSF upon confirmation of the consultant selection. ITEM CONSULTANCY FEES (number of days x daily rate) AIRFARE PER DIEM LOCAL TRAVEL TASK TOTAL IN USD 6/8

7 OTHER SUB TOTAL LESS Costs to be met by your organisation or other funding sources if applicable TOTAL Amount needed from TAF Note that the TAF will only cover costs directly related to the consultants it provides and their travel and accommodation. The TAF does not cover costs for e.g. allowances for workshop participants, venue hire, stationary etc. 6. NATIONAL STRATEGIC PLAN PRIORITIES Briefly explain why the planned activities are a priority under the current National Strategic Plan of your country: 7. FUNDING Please provide a summary of why your organization s funds cannot be used to support this input. Has your organization approached any other funding mechanisms to support this work? 8. EVALUATION What results are you looking for? How do you plan to assess the effectiveness of the TA provided? What action does your organisation intend to take to review and possibly implement the recommendations resulting from the consultancy? 9. ADDITIONAL INFORMATION You may provide any other relevant information in support of your request: 7/8

8 ANNEX: CONTACT INFORMATION FOR UNAIDS COUNTRY COORDINATORS IN SOUTHERN AFRICA COUNTRY CONTACTS COUNTRY CONTACTS Angola Mr Tamsir Sall 197 Rua Major Kanhangulo 3243 Luanda Tel Direct: Fax : sallt@unaids.org Namibia Mr Salvator Niyonzima Sanlam Building, 13 th floor Independence Avenue-Windhoek Fax: Tel: salvator.niyonzima@unaids.un.na Botswana Mr Evaristo Marowa Tel: Fax: Direct line: evaristo.marowa@undp.org South Africa Mr Mbulawa Mugabe Tel: Fax: mmugabe@un.org.za Lesotho Mr Mahesh Mahalingam Tel: Fax: maheshm@unaids.org Swaziland Ms Mulunesh Tennagashaw 2 nd Floor Tibiyo Building Cnr Msakato and Dzeliwe Streets PO Box Mbabane, H100 Tel: / Fax: mulunesh.tennagashaw@undp.org Madagascar Mauritius Comoros Seychelles Dr Mamoudou Diallo POBox 1348, 101 Antananarivo, Madagascar Tel: /93/94 Fax: Mobile: diallom@unaids.org Zambia Ms Catherine Sozi UN Annex, Plot No 4609 Andrew Mwenga/Beit Road Rhodes Park - PO Box Lusaka Fax: Tel: (direct) Tel GPN Ext : sozic@zm.afro.who.int Malawi Mr Desmond Johns c/o UNDP PO Box Lilongwe 3 Tel. direct: Tel: or Fax: djohns@unaids.unvh.mw Zimbabwe Mr Kwame Ampomah 6 th Floor Takura House Kwame Nhrumha Av Harare Tel: Fax: kwame.ampomah@undp.org Mozambique Mr Mauricio Cysne UNAIDS Office Rua Pereira Marinho, 247 PO Box 4595, Maputo Tel: Fax: cysnem@unaids.org 8/8