Purchasing Officer Maternity Cover

Transcription

1 FURTHER PARTCULARS FOR THE ROLE Post Title School/Department Reference Number Finance & Business Services R Closing date 28 March 2012 nterview date 2 to 4 April 2012 Contents: Role description 1 Person specification 3 Outline terms and conditions of appointment 5 Further advice, equal opportunities statement and data protection 6

2 DEPARTMENT: JOB TTLE: FNANCE & BUSNESS SERVCES PURCHASNG OFFCER STRUCTURE CHART: Chief Financial Officer Deputy Director of Finance Purchasing Manager Purchasing Officer Purchasing Officer Assistant (Estates & Facilities) (Vacancy) Purchasing Manager (Part Time) RESPONSBLE TO: The post will be line managed by the Purchasing Manager in Finance and Business Service. JOB PURPOSE: Reporting to the Purchasing Manager, you will be responsible for providing procurement support to the University including, tendering and ensuring compliance with the University s financial and purchasing policy regulations, to ensure best practice and value for money principles are upheld and to maximise the commercial benefit to the University. MAJOR ACTVTES AND RESPONSBLTES: Manage the procurement of a portfolio of commodities which will include establishing supplier relationships, attending meetings, liaising with Schools/Departments, tendering, analysing supplier spend and reporting results to Purchasing Manager. Advise Schools/Departments on tendering exercises to include preparation of tender documents, analysis, evaluation of tender responses. Communicating, promoting and interpreting the Purchasing Policy and relevant procedures to ensure that value for money is maximised throughout the University. 1

3 Raise the profile of procurement across the University and increasing the procurement knowledge of members of staff. Maintain the Purchasing Staff ntranet with approval of Purchasing Manager to ensure that customers are provided with up to date information. Make use of collaborative procurement arrangements including purchasing consortia with approval of Purchasing Manager Monitor and analyse New Supplier Requests Forms and action according to established procedures. Handle routine tasks such as responding to telephone, and in-person queries Liaise with members of staff and external suppliers at all levels. Provide support the Purchasing Manager and procurement team as required. 2

4 PERSON SPECFCATON MOA = Method of assessment Application Form (AF) nterview () Presentation (P) ESSENTAL Education/Qualifications Educated to A level standard or equivalent (including Maths and English at O level or GCSE) AF MOA Experience Experience of working as a procurement officer Aptitudes and Skills Proven ability of working independently with customer oriented approach Successful broad commodity knowledge with proven savings Knowledge of Procurement processes Knowledge of law and practice in relation to procurement Ability to produce high quality written communication with both external and internal customers Good verbal communication skills Ability to use information technology Ability to prioritise and plan work effectively Ability to take the initiative Proactive, a can do attitude Good time management Good problem solving techniques Self motivated 3

5 DESRABLE Education/Qualifications CPS Foundation Level by examination progressing to full CPS Graduate Diploma Experience Prior knowledge of procurement within the HE sector Previous experience of managing performance data/information Experience of working within a University setting MOA Aptitudes/Skills Knowledge of risk management and legal implications linked to procurement Knowledge of EC legislation nvolvement in negotiation of contracts Experience of OJEU tendering procedures Appreciation of a devolved budgetary environment, preferable within a Higher Education sector 4

6 OUTLNE TERMS AND CONDTONS OF THE APPONTMENT Term of appointment: Holiday entitlement: Pension: Performance related pay: Qualifications: The post is offered until 31 January 2013 or until the post holder returns, whichever occurs soonest. The appointment is Grade 7 and the salary range for this grade is 23,811-28,401 per annum. 30 days per annum, in addition to 13 days public and university holidays (pro rata, if applicable). Eligible staff are offered a defined benefit pension with the University Superannuation Scheme (USS). n addition to the basic salary, the University operates a PRP scheme. Awards are determined on an annual basis. Successful candidates will be required to produce evidence of their qualifications upon joining the University. Relocation: Medical examination: Eligibility to work in the UK: Document checks: Newly-appointed staff are required to establish their homes within reasonable daily travelling distance to and from the University. The University operates a relocation scheme to assist newly-appointed staff in meeting this requirement. Full details of the relocation scheme are included with offers of appointment. t is a condition of appointment that newly-appointed staff receive medical clearance from the University s Health Centre. Candidates who are not citizens of the United Kingdom, or of another EEA member country, should ensure that they meet the requirements of one of the 5 tiers of the immigration points based system. Candidates should check their eligibility to enter or remain in the UK in advance of making any job application using the points-based calculator on the UK Border & mmigration Agency (UKBA) website. f you do not meet the minimum points requirement, you will not be able to work in the UK and any application for employment would be unsuccessful. As a result of the implementation of sections 15 to 26 of the mmigration, Asylum and Nationality 2006 Act on 29 February 2008, the University requires all prospective and, in some cases, current employees, to provide documentation to verify their eligibility to work in the UK. Further information about these requirements can be found on the UK Border Agency website. Full details of the salary scales, terms and conditions of service and associated policies and procedures are available on the recruitment website. 5

7 FURTHER ADVCE Please contact Judith Hemming, for an informal discussion about the post. Tel: +44(0) f you would like information on the progress of your application, or advice on any aspect of the appointment process generally, or the terms and conditions of service, please do not hesitate to contact: Heather Eden HR Advisor +44 (0) Nadine Ataya HR Administrator +44 (0) EQUAL OPPORTUNTES STATEMENT Aston University undertakes to promote equality and diversity within the University Community in all aspects of its work. Further, it aims to ensure through its admissions policies for students and its recruitment and selection processes for staff that it encourages applications from all groups represented in the wider community at a local, national and international level. The University will endeavour not to discriminate unfairly or illegally, directly or indirectly, against students or potential students, staff or potential staff. This commitment applies to all functions of the University and to any stage of an individual s career at Aston. For further details of policies and codes of practice on race, gender, disability, religion and belief, sexual orientation and age see: An Equal Opportunities Monitoring Form is included with the application form. DATA PROTECTON ACT 1998 Your application will only be used to inform the selection process, unless you are successful, in which case it will form the basis of your personal record with the University which may be stored in manual and/or electronic files. nformation in statistical form on present and former employees is given to appropriate outside bodies. Data you provide on the Equal Opportunities Monitoring Form will be included in a general database, for statistical monitoring purposes enabling the University to monitor the effectiveness of its Policy, Code of Practice and Guidelines on Equal Opportunities in Employment. ndividuals will not be identified by name. 6