San Antonio Independent School District 141 Lavaca Street San Antonio, Texas Telephone (210) Fax (210)

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1 San Antonio Independent School District 141 Lavaca Street San Antonio, Texas Telephone (210) Fax (210) Human Resources Department ACTION REQUIRED TO: FROM: SUBJECT: Principals, Head Start Center Directors, Leadership Executive Directors, Executive Directors, and Directors Toni Thompson, Associate Superintendent Human Resources TRANSFER PROCEDURES FOR THE SCHOOL YEAR DATE: May 9, 2012 Transfer procedures for personnel are outlined in this packet of information and available on the District website for Human Resources. For your convenience, a flyer with this information has been provided for distribution at your campus. Separate procedures have been developed and attached for professionals, administrators, support personnel, paraprofessionals, and campusbased classified personnel. Professionals (Teachers, Librarians, and Registered Nurses) The transfer process for teachers, librarians, and registered nurses will be facilitated electronically. In addition to submitting a transfer request electronically to the Human Resources Department, professional employees are expected to submit letters of interest and resumes to principals via or pony as outlined in the procedures on the attached memo. Principals will then be able to review resumes and schedule interviews as their schedule permits. Administrators and Support Personnel Administrators and Support Personnel including District Instructional Coaches, Counselors and Social Workers will submit a request via to Cynthia Solis, Director, Administrative Services, Human Resources Department at CSolis@saisd.net, with a copy to the current principal or supervisor. Counselors and Social Workers will forward the request to Anita Chavera, Director, Guidance and Counseling Department. Administrators and District Instructional Coaches will forward the request to the appropriate Leadership Executive Director or to Rachel Cervantes, Executive Director for Curriculum & Instruction. Paraprofessionals The transfer process for paraprofessionals will be facilitated electronically. Principals may schedule paraprofessionals for interviews at their convenience. Please note that transfer requests are different from requests for promotional consideration. If a paraprofessional is interested in a promotion, then the request must be sent directly and solely to Arnoldo Gutierrez, Administrative Officer, Paraprofessionals and Substitutes, Human Resources Department at AGutierrez3@saisd.net, or call so that he can ensure that all eligibility requirements have been met by the employee for promotional consideration. 1

2 Campus-Based Classified Personnel Campus-based classified personnel must submit a written request for a transfer to Sally Cody, Senior Executive Director of the Food & Child Nutrition Services Department or Rey Almaraz, Director of the Plant Operations Department. Opportunities for interviews will be facilitated through the appropriate department head. Please contact Mark Garza, Administrative Officer, Classified Personnel, Human Resources Department at MGarza5@saisd.net or call , if you have additional questions regarding the transfer process. Excess Personnel All teachers and paraprofessionals, who will be declared excess at their current campus due to a reduction in allocations thereby causing a need for reassignment, will have priority consideration for another campus assignment. Excess teachers and paraprofessionals are encouraged to contact principals for interviews and submit in writing to the Human Resources Department the campus for which they have an interest. Additionally, the Human Resources Department will work with teachers and paraprofessionals that are excess to facilitate campus interviews and placements. Employees who were declared excess for the school year will not be declared excess for the school year unless the employee volunteers to move to another campus. Timelines and Recommendations In an effort to facilitate the process of staffing vacancies, the deadline established for all professionals and paraprofessionals to submit requests for transfers is by the end of the day, (4:30 p.m.) on Thursday, June 7, This process will also allow principals to interview personnel on the transfer list as their schedule permits. Principals are asked to submit the list of teachers and non-teaching professionals who they are recommending for assignment to their campus to Cynthia Solis and a list of paraprofessionals to Arnoldo Gutierrez. Recommendations for campus-based classified personnel must be routed to Sally Cody at SCody1@saisd.net or Rey Almaraz at RAlmaraz@saisd.net. In an effort to facilitate transfers and provide staffing information to principals by Friday, June 15, 2012, recommendations should be submitted by the end of the day (4:30 p.m.) Tuesday, June 12, If principals request personnel from other campuses through the transfer process after Friday, June 15, 2012, then I will discuss the request(s) with the principal that currently supervises the employee prior to honoring the request. With everyone s cooperation, we should be able to implement this process effectively and efficiently. Website Principals will have access to their teacher and paraprofessional vacancies through the Internet in the following manner: Go to Go to Departments Go to Human Resources Login on bottom left hand side Username: professional Password: saisd Go to Certification & Administrative Services Click on Campus Vacancies Review the campus vacancies 2

3 The Campus Vacancies link will be updated every Friday, effective May 11, If you have questions regarding this information, please contact Cynthia Solis at Attachments: Classroom Teachers, Librarians, & Registered Nurses Memo Administrators & Support Personnel Memo Paraprofessionals Memo Campus-Based Classified Personnel Memo Transfer Flyer 3

4 San Antonio Independent School District 141 Lavaca Street San Antonio, Texas Telephone (210) Fax (210) Human Resources Department INFORMATION ONLY TO: FROM: SUBJECT: Classroom Teachers, Librarians and Registered Nurses Toni Thompson, Associate Superintendent Human Resources TRANSFER PROCEDURES FOR THE SCHOOL YEAR DATE: May 9, 2012 The purpose of this memorandum is to outline the procedures that will be used for transfers for classroom teachers, librarians and registered nurses. Employees will have the opportunity to interview for transfers based on the procedures outlined in this memorandum. The process for professionals including teachers, librarians and registered nurses, requesting transfers will be facilitated electronically. Instructions for Submitting an Electronic Transfer Request to Human Resources The following steps have been developed to facilitate the transfer process electronically. All professionals should have access to a district computer at least through the campus library. 1. Employees can access the Professional Transfer Request Form as follows: Go to Go to Departments Go to Human Resources Go to Certification & Administrative Services Scroll down to Employee Transfers Click on the Professional Teacher, Librarian, Registered Nurse link 2. Complete the Professional Transfer Request Form on the district web page. A courtesy copy should also be submitted to the employee s principal or department head. Some of you may have already submitted written requests for transfers to the Human Resources Department via or memo. Please re-submit your request electronically, as this will facilitate the processing of your request in our office. Identify the campuses that you are interested in transferring to and contact the school principals via , phone or memo to request an interview. Submit a resumé with your request to the principal. After reviewing resumés, principals will contact employees that they wish to interview. 1

5 Interviews may be conducted on the school campuses through Thursday, June 7, 2012, based on the availability of campus principals or their designees. As vacancies occur throughout the transfer period (May 9 - June 7), transfer requests may be updated electronically for the Human Resources Department by following the same steps listed in #1. Instructions for Accessing the Campus Vacancies link In an effort to provide a listing of the vacancies for on campuses, a Campus Vacancies link has been created. The information is accessible through the Internet following the directions as listed below. The home page will be updated every Friday, beginning May 11, This information will be accessible from May 11 th - June 1 st, via the Internet. After June 1 st, you may contact Cynthia Solis, Director, Administrative Services, Human Resources Department at CSolis@saisd.net or for a current listing as vacancies occur. Employees can access the Campus Vacancies link in the following manner: Go to Go to Departments Go to Human Resources Login on bottom left hand side Username: employee Password: saisd Go to Certification & Administrative Services Click on Campus Vacancies The deadline to request a transfer following the process outlined in this section of the memorandum is by the end of the day (4:30 p.m.) on Thursday, June 7, Transfer requests will not be accepted after Thursday, June 7, Employees who are granted transfers will receive written notification of the assignment by early July. Employees who are not granted transfers will not receive written notification from the Human Resources Department. Excess Personnel All teachers who will be declared excess at their current campus due to a reduction in allocations, thereby causing a need for reassignment, will have priority consideration for another campus assignment. In this instance, teachers are expected to indicate the campuses for which they have an interest by submitting the information in writing via or memo to the Human Resources Department, attention Cynthia Solis at CSolis@saisd.net and are encouraged to contact principals for interviews. Additionally, the Human Resources Department will work with teachers that are excess to facilitate campus interviews and placements. Employees who were declared excess for the school year will not be declared excess for the school year unless the employee volunteers. Personnel Ineligible for Transfers The only employees who are not eligible for a transfer are those employees who are currently on an Intervention Plan for a Teacher in Need of Assistance (TINA) or a Professional Growth Plan (PGP), unless it is determined by the Human Resources Department, after careful consideration, that a transfer would be in the best interest of the school district. Please note that these transfer requests are done on a very limited basis. Please contact Cynthia Solis at , in the Human Resources Department if you have additional questions regarding the transfer process. Thank you for your cooperation in this matter. 2

6 San Antonio Independent School District 141 Lavaca Street San Antonio, Texas Telephone (210) Fax (210) Human Resources Department INFORMATION ONLY TO: FROM: SUBJECT: Administrators and Support Personnel Toni Thompson, Associate Superintendent Human Resources TRANSFER PROCEDURES FOR THE SCHOOL YEAR DATE: May 9, 2012 The purpose of this memorandum is to outline the procedures that will be used this year for transfers for administrators, District Instructional Coaches, Counselors and Social Workers. Employees will have the opportunity to interview for transfers based on the procedures outlined in this memorandum. Instructions for Submitting a Transfer Request to Human Resources Administrators, District Instructional Coaches, Counselors and Social Workers will submit a request via to Cynthia Solis, Director, Administrative Services, Human Resources Department at CSolis@saisd.net with a copy provided to the current principal or supervisor. Counselors and Social Workers will forward the request to Anita Chavera, Director, Guidance and Counseling Department at AChavera@saisd.net. Administrators and District Instructional Coaches will forward the request to the appropriate Leadership Executive Director or to Rachel Cervantes, Executive Director for Curriculum & Instruction. Personnel Ineligible for Transfers The only employees who are not eligible for a transfer are those employees who are currently on a Growth Plan, unless it is determined by the Human Resources Department, after careful consideration that a transfer would be in the best interest of the school district. Please note that these transfer requests are done on a very limited basis. Please contact Cynthia Solis at , in the Human Resources Department if you have additional questions regarding the transfer process. Thank you for your cooperation in this matter.

7 San Antonio Independent School District 141 Lavaca Street San Antonio, Texas Telephone (210) Fax (210) Human Resources Department INFORMATION ONLY TO: FROM: SUBJECT: Paraprofessionals Toni Thompson, Associate Superintendent Human Resources TRANSFER PROCEDURES FOR THE SCHOOL YEAR DATE: May 9, 2012 The purpose of this memorandum is to outline the procedures that will be used for transfers for paraprofessionals. Employees will have the opportunity to interview for transfers based on the procedures outlined in this memorandum. The process for paraprofessionals will be facilitated electronically. Instructions for Submitting an Electronic Transfer Request to Human Resources The following steps have been developed to facilitate the transfer process electronically. All paraprofessionals should have access to a district computer at least through the campus library. 1. Employees can access the Paraprofessional Transfer Form as follows: Go to Go to Departments Go to Human Resources Go to Certification & Administrative Services Scroll down to Employee Transfers Click on the Paraprofessional link 2. Complete the Paraprofessional Transfer Request Form on the district web page. A courtesy copy should also be submitted to the employee s principal. Some of you may have already submitted written requests for transfers to the Human Resources Department via or memo. Please re-submit your request electronically, as this will facilitate the processing of your request in our department. Identify the campuses that you are interested in transferring to and contact the school principals to request an interview. Interviews may be conducted on the school campuses through Thursday, June 7, 2012, based on the availability of campus principals or their designees. As vacancies occur throughout the transfer period (May 9 - June 7), transfer requests may be updated electronically for the Human Resources Department by following the same steps listed in #1. 1

8 Please note that transfer requests are different from requests for promotional consideration. If a paraprofessional is interested in a promotion, then the request must be sent directly and solely to Arnoldo Gutierrez, Administrative Officer, Paraprofessionals and Substitutes, Human Resources Department at AGutierrez3@saisd.net or call so that he can ensure that all eligibility requirements have been met by the employee for promotional consideration. Principals will not consider employees for promotions unless the names of the employees are provided to the principal by Arnoldo Gutierrez. Instructions for Accessing the Paraprofessional Vacancies link In an effort to provide a listing of the vacancies for on campuses, a Paraprofessional Vacancies link has been created. The information is only accessible through the Internet following the directions as listed below. The home page will be updated every Friday, beginning May 11, This information will be accessible from May 11 th - June 1 st, via the Internet. After June 1 st, you may contact Arnoldo Gutierrez at for a current listing as vacancies occur. Employees can access the Paraprofessional Vacancies link in the following manner: Go to Go to Departments Go to Human Resources Login on bottom left hand side Username: employee Password: saisd Go to Certification & Administrative Services Click on Paraprofessional Vacancies The deadline to request a transfer following the process outlined in this section of the memorandum is by the end of the day (4:30 p.m.) on Thursday, June 7, Transfer requests will not be accepted after Thursday, June 7, Paraprofessional personnel who are granted transfers will receive written notification of the assignment by early July. Employees who are not granted transfers will not receive written notification from the Human Resources Department. Excess Personnel All paraprofessionals who will be declared excess at their current assignment due to a reduction in allocations, thereby causing a need for reassignment, will have priority consideration for another assignment. In this instance, paraprofessionals are expected to indicate the campuses for which they have an interest by submitting the information in writing via or memo to the Human Resources Department, attention Arnoldo Gutierrez, and are encouraged to contact principals for interviews. Additionally, the Human Resources Department will work with paraprofessionals that are excess to facilitate campus interviews and placements. Employees who were declared excess for the school year will not be declared excess for the school year unless the employee volunteers. 2

9 Personnel Ineligible for Transfer The only employees who are not eligible for a transfer are those employees who are currently on a Paraprofessional Improvement Plan, unless it is determined by the Human Resources Department, after careful consideration that a transfer would be in the best interest of the school district. Please note that these transfer requests are done on a very limited basis. Please contact Arnoldo Gutierrez at , in the Human Resources Department if you have additional questions regarding the transfer process. Thank you for your cooperation in this matter. 3

10 San Antonio Independent School District 141 Lavaca Street San Antonio, Texas Telephone (210) Fax (210) Human Resources Department INFORMATION ONLY TO: FROM: SUBJECT: Campus-Based Classified Personnel Toni Thompson, Associate Superintendent Human Resources TRANSFER PROCEDURES FOR THE SCHOOL YEAR DATE: May 9, 2012 The purpose of this memorandum is to outline the procedures that will be used for transfers for campus-based classified personnel. Employees will have the opportunity to interview for transfers based on the procedures outlined in this memorandum. The process for campus-based classified personnel will be facilitated in writing. Classified employees who request a transfer must submit their written request via , mail, pony or fax to the appropriate Senior Executive Director or Director. Food & Child Nutrition Services Department requests are sent to Sally Cody, Senior Executive Director of the Food & Child Nutrition Services Department at SCody1@saisd.net. Custodial requests are sent to Rey Almaraz, Director, Plant Operations Department at RAlmaraz@saisd.net. Names of all eligible custodial employees submitting a transfer request will be sent to campuses where there are existing vacancies. The deadline to request a transfer following the process outlined in this section of the memorandum is by the end of the day (4:30 p.m.) on Thursday, June 7, Transfer requests will not be accepted after Thursday, June 7, Campus-based classified personnel who are granted transfers will receive written notification of the assignment by early July. Employees who are not granted transfers will not receive written notification from the Human Resources Department. Personnel Ineligible for Transfer The only employees who are not eligible for a transfer are those employees who are currently on a Classified Employee Improvement Plan, unless it is determined by the Human Resources Department, after careful consideration, that a transfer would be in the best interest of the school district. Please note that these transfer requests are done on a very limited basis. Please contact Mark Garza, Administrative Officer, Classified Personnel, Human Resources Department at MGarza5@saisd.net or call , if you have additional questions regarding the transfer process. Thank you for your cooperation in this matter.