Housing Authority of Bexar County

Transcription

1 Job Description: Executive Director Job Title: Executive Director Post Date: Expiration Date: Location: San Antonio, TX Salary Range: Classification: Exempt Benefits: Full Employment Type: Full Time Employee Reports to: HABC Board of Commissioner Description The Executive Director, under the directive of a five member Board of Commissioners, provides vision and leadership for effective administration and implementation of policies and procedures to ensure for alignment with HABC's mission, vision and goals. The Executive Director oversees all aspects of work performed by the (HABC) and its subsidiaries. The Executive Director develops the strategic direction for future development projects and additional entrepreneurial opportunities to enhance the financial position of HABC. The Executive Director directs all operations and policy functions and leads and manages the day-to-day operations and functions of staff. The Executive Director oversees all HABC activities including, but not limited to, asset management; redevelopment; strategic planning; human resources and personnel management; finance and budgeting; legal, contracts and procurement; grants; policy implementation; social service programs; and communications. The Executive Director assures that all programs are effectively and efficiently administered and are in compliance with HABC policy, federal regulations and local laws. The Executive Director coordinates with officials, outside agencies and the community on various programs to ensure for a positive impact on the local community. llp age

2 Key Duties/Essential Job Functions Job Description: Executive Director 1. Develops HABC's strategic plan, including goals, objectives and priorities. Reviews and evaluates program outcomes to ensure efficient and effective allocation of resources. Identifies new resources and programs and develops strategies and solutions for implementation. Directs and supervises all aspects of HABC's operations and its subsidiaries to ensure compliance with all federal, state and local regulations and within the limits of the HABC's approved budget. 3. Develops and maintains a formal planning process for meeting the affordable housing needs of Bexar County residents. Develops an action plan with development goals and a timeline for future development projects. Leads and oversees housing development activities to enhance the financial position of HABC. 4. Oversees all human resource functions, including hiring, supervising, motivating, disciplining and terminating staff; updating the Personnel Policies; revising the organizational structure and job descriptions; developing a schedule of salary ranges; and managing the administration of benefits. Establishes staff performance objectives and oversees and prepares performance evaluation process to evaluate performance annually. 5. Oversees the development, submission, implementation and monitoring of annual operating budgets. Prepares for audits and updates fiscal policies. 6. Serves as the Contracting Officer and approves all expenditure and signs purchase orders and contracts after Board of Commissioner approval. Updates and enforces the Procurement Policy and oversees all contract negotiations and monitors the fulfillment of contractual obligations and payments. 7. Ensures agency compliance with all policies, procedures and regulations. Interprets federal, state and local laws, rules and regulations and notifies the Board of Commissioners of changes or proposed changes affecting HABC. Analyzes programs and practices and develops and proposes new policies or changes in existing policies to ensure compliance and improve the efficiency and effectiveness. 8. Develops and implements comprehensive actions plans to timely address any performance deficiencies, areas that are not compliant with federal, state or local laws and regulations and other adverse findings identified by reviews and audits. Prepares, approves and submits reports and other documents that are required by federal, state and local jurisdictions, and responds timely to requests and inquiries. 9. Serves as Executive Secretary of the Board of Commissioners and is the primary liaison between the Board and staff. Carries out management, administrative and programmatic directives from the Board. Establishes meeting schedules, develops agendas and meeting minutes, prepares reports and makes presentations on the status of activities and projects. Evaluates programs for efficiency and effectiveness and provides the Board of Commissioners with recommendations for improvements. 10. Establishes and maintains working relationships with federal, state, county and city government officials; residents; private sector leaders; social and public service agencies; and the community. Enhances community relations and cultivates new relationships to advance HABC's mission and business interests. Keeps abreast of current events and issues in the community, and represent HABC publicly on national, state and local levels. 11. Meets with residents concerning complaints and/or grievances and advises them of their rights to hearings according to the HABC policy. 12. Provides for safekeeping of the HABC's buildings, grounds, facilities, equipment, supplies, monies, files, records and documents. 13. Performs other duties as assigned P age

3 Qualifications Job Description: Executive Director 1. The candidate must possess a Bachelor's degree from an accredited, four year college or university in a field relevant to this position. 2. The candidate must have five years of responsible managerial experience in the public or private housing sector or five years of responsible managerial experience in a closely related field, e.g., a regulatory agency, or an equivalent combination of experience and education. 3. Extensive leadership and personnel management experience and impeccable organizational skills. Ability to cultivate a positive work environment that inspires all to work at their highest levels of performance. 4. Knowledge of mixed finance developments and Low Income Housing Tax Credit programs. Knowledge of federal, state and local regulations and modern principles, practices and techniques of Public Housing Authority and/or affordable housing operations and management. 5. Knowledge and experience understanding and interpreting complex federal, state and local regulations and HUD requirements. Proven ability to write procedures that will ensure compliance with applicable federal, state and local rules and regulations. 6. Strong knowledge and understanding of accounting, budgeting, procurement and contracts management. 7. Experienced in strategic planning and the development and tracking of performance goals and objectives. 8. Effective communication and interpersonal skills working with residents, Board of Commissioners, community partners and elected officials. Expertise in forging strategic partnerships in the public and private sectors. 9. Keen analytical and problem solving skills and ability to prepare clear and concise narrative and statistical reports. Competent working knowledge of applicable software programs/systems, HUD reporting systems and business applications. 10. The ability to obtain a Certified Management Executive (CME) Certification within the first year of employment. 11. Bondability. 12. Eligibility for coverage under PHA fleet auto insurance. 13. Valid Texas Driver's license. 3IP age

4 Supervision Received and Given Job Description: Executive Director The Executive Director may receive instructions from the Board of Commissioners or other governing or regulatory authority. The Executive Director routinely works without the direction of a supervisor and is free to develop methods, deadlines, priorities and/or objectives. When instructions are received, they are usually specific and detailed because they apply to unusual and rarely occurring situations. Other instructions are usually in the form of Board of Commissioner directives or policy statements. Normally the Executive Director makes independent decisions pertaining to situations not covered by specific guidelines, but the Board of Commissioners or other employee's are consulted in serious or unusual circumstances. The Executive Director's work is reviewed regularly for progress and achievement of goals. The Executive Director supervises professional, managerial and clerical employees and monitors the work of multiple work units that perform unrelated work. The Executive Director makes periodic evaluations of job performance of staff under the Executive Director's direct supervision. Guidelines Guidelines followed by the Executive Director include published laws, regulations, handbooks, notices, contracts, agreements, codes, ordinances, policy directives from the Board of Commissioners and technical assistance from HUD. On his/her own initiative, the Executive Director obtains informal guidance and assistance from other PHAs, professional organizations and housing-related groups. The Executive Director performs duties by applying the basic principles of Public Housing Authority management and uses independent judgment in many decision making situations. Routine decisions pertaining to the operation of HABC, handling of funds and personnel matters, are provided with specific guidelines in the form of internal operating policies and procedures and federal, state and local laws and regulations. The Executive Director is infrequently monitored for compliance with existing guidelines by the Board of Commissioners and HUD. Complexity The Executive Director performs a wide variety of tasks which are not always clearly related. The Executive Director makes decisions regarding unusual circumstances, conflicting data and non-routine situations pertaining to the overall management and operation of HABC. Some tasks are difficult, such as life-threatening emergencies (inoperative gas or electric systems and crimes committed against tenants). Responding to tenants, staff members, the Board of Commissioners, public officials, news media and the public on a continuing basis necessitates great patients, tact and diplomacy. Ever-changing laws and regulations require frequent updating and promulgation of PHA plans, policies and procedures, particularly those affecting applicants and tenants, such federal selection preferences and rent computations. 41Pag e

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