Job Description : Emergency Planning and Safety Assistant Post No: AB 10

Transcription

1 Job Description : Emergency Planning and Safety ssistant Post No: B 10 Waverley is an ambitious authority, committed to being one of the leading Councils in the country at a time of major change by developing a high performing, highly engaged staff team to share the organisation s values and deliver our corporate objectives. JOB DESCRIPTION Job title: Service: Team: Location: Reporting to: Responsible for: Emergency Planning and Projects ssistant (10 month post) Environmental Services Emergency Planning and Resilience The Burys, Godalming, Surrey, GU7 1HR Emergency Planning and Resilience Officer N/ OUR ORGNISTIONL VLUES Openness Excellence Fairness In Waverley we value openness and honesty where communication is clear and constructive and actions are transparent. In Waverley we value excellence, working in a consistent and professional way to achieve the highest standards possible, taking the time to recognise and celebrate success. In Waverley we value fairness and respect, working with integrity to ensure that everyone is treated well and has equal access to the opportunities available. Team Work Taking Ownership In Waverley we value team work and collaboration, with approachable staff actively contributing to our shared corporate goals. In Waverley we value taking ownership, where everyone feels personally committed to issues at hand and is working towards a positive outcome PRINCIPL PURPOSE OF THE ROLE This is a unique role that will be required to provide support to two services, Emergency Planning and Environmental Services. It will provide administrative support to the Emergency Planning and Resilience Officer and Head of Service to coordinate, monitor and review Corporate Health and Safety, Emergency Planning and Business Continuity plans, policies and procedures and to

2 ensure the Council is as prepared as possible in meeting its statutory responsibilities under the Health and Safety at Work ct 1974 and Civil Contingencies ct 004. It will provide project support for the Environmental Services team to assist with implementing Waverley s Recycling Improvement Plan. ssist with the planning and delivery projects that encourage recycling and reduce contamination. MIN DUTIES ND CCOUNTBILITIES For Emergency Planning: Provide efficient, comprehensive and professional support to the Emergency Planning and Resilience Service to help ensure that the Council is as prepared as is reasonably practicable for all minor, major and critical incidents. Support the delivery of the Health and Safety and business continuity work programmes to help ensure compliance with the Council s statutory responsibilities. Provide efficient, comprehensive and professional support to the Environmental Services Team and assist with environmental projects. To assist with the coordination, monitoring, development and review of plans, policies and procedures. To provide high quality administrative and practical support in delivering the emergency planning, health and safety and business continuity agendas. To assist with the planning, preparation, delivery and recording of the training and exercise programme to Council employees and external partners in responding to emergencies and business continuity disruptions. To maintain and keep updated emergency planning, health and safety and business continuity plans and documentation, keep accurate records of staff training and exercises. To produce regular reports in relation to accidents at work, out of hours and lone working incident reports. For Environmental Services To contribute to the delivery of the recycling improvement plan to achieve the 60% recycling target. To liaise with officers across other Surrey local authorities with regard to county wide campaigns. To ssupport publicity, marketing and behaviour change initiatives relating to the Recycling Improvement Plan To assist with community engagement events for business or residents, such as roadshows To support the development of the recycling service and offer excellent customer care.

3 DIMENSIONS OF THE ROLE Key role in supporting and administering corporate emergency planning, business continuity and health and safety priorities. The post will have no supervisory responsibilities. dministration of a budget of 33,000 RES OF CCOUNTBILITY/PROBLEM SOLVING DECISION MKING / SCOPE FOR IMPCT Responsible for ensuring meetings and events are co-ordinated effectively. Responsible for prioritizing and managing meeting programmes in liaison with other agencies, departments and suppliers. Planning, monitoring and updating project timetables. Ensuring all contact directories and emergency plans are regularly updated, accurate and available for use. Record and monitor all budget expenditure. PLNNING/ORGNISING/CONTROLLING Reviewing and prioritizing meetings and work programmes in conjunction with the Emergency Planning and Resilience Officer, actioning tasks within specified timescales, supervising and signing off completed tasks. To communicate proactively with Borough and Parish Councillors, members of the public, representatives of other Local uthorities and County Council, the Police, contractors and representatives of local organisations to organize meetings and events, provide information, guidance and training in emergency planning and health and safety matters Role to be split three days with Emergency Planning and two days with Environmental Services CUSTOMERS ND CONTCTS INTERNL EXTERNL Head of Environmental Services, Emergency Planning and Resilience Officer, Director of Operations, senior staff from all other services, Borough and Parish Councillors, members of the public, representatives of other Local uthorities and County Council, the Police, contractors and representatives of local organisations. Out of hours monitoring staff. SERVICE/TEM STRUCTURE Executive Director Director of Operations Head of Environmental Services Emergency Planning and Resilience Officer Sustainability and Projects Manager 3 days/week Emergency Planning days/week and Safety ssistant

4 PERSON SPECIFICTION Candidates must be able to fully demonstrate all essential criteria within their application form to be shortlisted for this role. PERSON SPECIFICTION ESSENTIL CRITERI HOW SSESSED DESIRBLE CRITERI HOW SSESSED QULIFICTIONS/ EDUCTION / TRINING / EXPERIENCE Educated to GCSE Level (or equivalent) standard or relevant experience Relevant Professional Qualification Evidence of self development or training in administration and/or offices practices, including up to date training or experience on software applications KNOWLEDGE /TECHNICL SKILLS Knowledge of word processing, data base and spreadsheet software packages. Knowledge of a full range of administrative procedures Basic knowledge and interest in the field of Health and Safety Legislation Understanding of local authority Emergency Planning and Business Continuity. COMMUNICTION Strong verbal and written communication skills. bility to communicate at all levels. wareness of Council structures and the interactions with other bodies and agencies. Good negotiator, with ability for critical thinking and practical problemsolving. bility to develop positive working relationships, work

5 collaboratively as part of a wider team. CUSTOMER SERVICE Commitment to high quality Customer Care, and ability to identify service improvements. Is able to manage the requirements of diverse customers in a timely and effective manner. I Understanding of equality and diversity in service delivery and employment. I Takes ownership of customers requests, manages expectations and achieves a high quality response. TEM WORKING bility to develop positive working relationships, work collaboratively as part of a wider team. Sharing best practice and information with colleagues and relevant partners. MNGING SELF ND OTHERS Is aware of others workloads and priorities. bility to use own initiative within sphere of responsibility and able to prioritise effectively. CN DO PPROCH / CHIEVING RESULTS Seeks to improve personal and team efficiency. chieves objectives with commitment to quality and accuracy. Sharing best practice and information with colleagues and relevant partners. Commitment to high quality

6 Customer Care, and ability to identify service improvements SPECIL REQUIREMENTS For business continuity purposes you are required to have access to the internet at home via broadband on a PC, laptop or tablet. Full clean driving licence. bility to work unsociable hours in the event of an incident. ble to travel within the Borough and occasionally outside of the Borough How assessed = pplication CV/Personal Statement C = Certificates/professional Registration D = DBS police check E = Exercise I = Interview M = Medical assessment Disclosure and Barring Service Due to the nature of the work, this post involves a check on an individual s criminal background. The check is carried out through the Disclosure and Barring Service (DBS, previously CRB). ny offer of employment will be subject to receiving satisfactory clearance from the Disclosure and Barring Service. For Official Use only Job title: Emergency Planning and Post no: B 10 Safety ssistant Service: Environmental Services JE score: 157 Team: Emergency Planning and Pay band: 10 Resilience Location: The Burys Position type: Full time Godalming, Surrey GU7 1HR (if part time, working 35 Hours/ Five day week pattern) Competencies: (level 1 4) Communication: dd level REVIEWED BY: CHECKED IN: LST UPDTED: Customer Service: Team Working: Managing Self and Others: Can do approach/results Head of Environmental Services Employee Services this? pril 016 DTE: DTE: DTE: dd level pril 016