COUNTY OF BAXTER ONE EAST SEVENTH STREET MOUNTAIN HOME, ARKANSAS JOB VACANCY NOTICE ADMINISTRATIVE ASSISTANT

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ELECTED OFFICIALS MICKEY PENDERGRASS County Judge CANDA REESE County and Circuit Clerk JOHN MONTGOMERY Sheriff TERESA SMITH Collector JENAY MIZE Treasurer JAYME NICHOLSON Assessor CHARLES L.

1 ELECTED OFFICIALS MICKEY PENDERGRASS County Judge CANDA REESE County and Circuit Clerk JOHN MONTGOMERY Sheriff TERESA SMITH Collector JENAY MIZE Treasurer JAYME NICHOLSON Assessor CHARLES L. SLATER, JR. County Surveyor BRADLEY HAYS County Coroner COUNTY OF BAXTER ONE EAST SEVENTH STREET MOUNTAIN HOME, ARKANSAS JOB VACANCY NOTICE QUORUM COURT Gary Smith District 1 Lucille Soltysik District 2 Rick Steiner District 3 Col William J. Lucas District 4 District 5 Tink Albright District 6 Marilyn Williamson District 7 Edna Fusco District 8 Neal Pendergrass District 9 Kevin Litty District 10 Ty Chapman District 11 DATE POSTED: MAY 7, 2018 (CLOSES MAY 14, 2018) POSITION: DEPARTMENT: ADMINISTRATIVE ASSISTANT COUNTY JUDGE PAY GRADE: 33 SALARY: $ PER HOUR DEPENDING ON APPLICABLE EXPERIENCE WITH FULL BENEFITS SEE ATTACHMENT FOR JOB DESCRIPTION. INTERESTED PERSONS SHOULD SUBMIT APPLICATION AND RESUME TO: Baxter County Human Resources 1 East 7 th Street, 2 nd Floor - Suite 201 Mountain Home, AR Baxter County Government is an Equal Opportunity Employer.

2 Baxter County Administrative Assistant-County Judge Job Description Exempt: Yes Department: COUNTY JUDGE Reports To: County Judge (Elected Official) Location: Baxter County Courthouse Date Prepared: January 09, 2018 Date Revised: May 07, 2018 GENERAL DESCRIPTION OF POSITION The Administrative Assistant provides assistance to the County Judge and the Quorum Court in carrying out a wide array of administrative duties related to the departments/offices supervised by the County Judge; serves as staff aide to the Quorum Court; coordinates the County budget planning process; handles property, fleet, and general liability insurance for all County-owned property/vehicles; works with federal, state and local government agencies, as required. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Works closely with the County Judge in all administrative and financial functions of County Government under his direction. 2. Drafts ordinances and resolutions and prepares agenda for monthly Quorum Court meetings. 3. Prepares and takes minutes at committee meetings. 4. Assumes duties of the County Judge in his absence (refer to Chain of Command). 5. Reviews invoices and processes affidavits for payment of invoices for the following departments: County Judge, IT, Road & Bridge, Buildings & Grounds, Emergency 911, OEM, Veterans Services, Human Resources and Airport. 6. Reviews and approves time records for employees in the departments listed in #5 above. 7. Drafts court orders that are processed through the County Court. 8. Coordinates the annual budget planning process, including distribution of timeline, departmental budget requests, projected salaries, preliminary and final budgets. Responsible for "clean-up" of previous year's budget. 9. Creating and maintaining files, both paper copies and electronically. 10. Perform any other related duties as required or assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

3 EDUCATION AND EXPERIENCE High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc, plus 5 years related experience and/or training, and 5 years related management experience, or equivalent combination of education and experience. COMMUNICATION SKILLS Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization. Ability to read, analyze, and understand general business/company related articles and professional journals; Ability to speak effectively before groups of customers or employees. Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations. CRITICAL THINKING SKILLS Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats. REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS Not indicated. PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS Not indicated. SOFTWARE SKILLS REQUIRED Intermediate: Database, Spreadsheet, Word Processing/Typing Basic: Accounting, Alphanumeric Data Entry INITIATIVE AND INGENUITY SUPERVISION RECEIVED Under administrative direction, setting up own standard of performance. Virtually self-supervising. Reports to senior management of the organization. PLANNING Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work, in addition, the organization and delegation of work operations for a division of employees engaged in widely diversified activities. DECISION MAKING Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance, either of which would affect the work operations of large organizational component and the organization's clientele.

4 MENTAL DEMAND Highly intense mental demand. Continual involvement with strategic and operational management functions which relate to both the short-term and long-term time periods. ANALYTICAL ABILITY / PROBLEM SOLVING Oversight. Activities covered by expansive policies and objectives, and oversight as to execution and review. High order of analytical, interpretative, and constructive thinking in varied situations covering multiple areas of the organization. RESPONSIBILITY FOR WORK OF OTHERS Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities may include but not limited to interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems. Supervises an extra-large group (25+) of employees who are engaged in diversified activities in one or more departments. Supervises the following departments: Judge's Executive Secretary and all Department Heads reporting directly to the County Judge RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT Regularly responsible for funds, building premises, inventory, or other property owned or leased by the organization and, in addition, may have temporary custody and responsibility of property, which through carelessness, error, loss, theft, misappropriation, or similar action would result in very important monetary losses to the organization. The total value for the above range from $10,000,000 to $25,000,000. ACCURACY Probable errors would normally not be detected in succeeding operations and may have serious effects in relationships with patrons and/or with the operations of other segments of the organization. Frequent possibilities of error would exist at all times, since the above mentioned areas are inherent in the job. ACCOUNTABILITY FREEDOM TO ACT Moderately directed. Freedom to act is given by upper level management guided by general policies and objectives that are reviewed by top management. ANNUAL MONETARY IMPACT The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower. Medium. Job creates a monetary impact for the organization from $1mm to $10mm. IMPACT ON END RESULTS Major impact. Job has a considerable impact on the organization's end results. A high level of accountability to generate, manage, and/or control funds within a department and/or total organization.

5 PUBLIC CONTACT Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization. EMPLOYEE CONTACT Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems which necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs, plus frequent contact with senior level internal officials. USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS Occasional use of highly complex machines and equipment; specialized or advanced software programs. WORKING CONDITIONS Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting; but none are present to the extent of being disagreeable. ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. PHYSICAL ACTIVITIES The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks. While performing the functions of this job, the employee is regularly required to sit, talk or hear; frequently required to use hands to finger, handle, or feel; and occasionally required to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; and color vision. ADDITIONAL INFORMATION POSITION QUALIFICATIONS: Education: Graduation from an accredited college with a Bachelor's degree in Public Administration or related field; OR a combination of experience, specialized training in a government office, and education that provides the required knowledge, skills and abilities to satisfactorily carry out the job duties, equivalent to three years. Certification, Licensure or Bonding: This position must meet bondable standards, as required by the State of Arkansas.

6 Experience: One to three year of experience in providing support in governmental administration; management experience helpful. Skills: Strong organizational skills; attention to detail; strong computer skills, proficient in all Microsoft Office software applications; excellent grammatical and proofreading skills; excellent verbal and written communication skills. Other: Incumbent must maintain strict confidentiality in performing the duties of Executive Secretary; be trustworthy, respectful and flexible; and demonstrate sound work ethics. Interrelationships: All county officials, department heads, county employees, local and state agencies and the general public. WORKING CONDITIONS: This employee works in a typical office setting. This employee will spend long hours sitting and using office equipment and computers; some light lifting of supplies and materials may be required. It is expected that this employee shall attend all Quorum Court meetings, along with Quorum Court committee meetings, which typically includes working after the regular working hours. Baxter County Job Description for Administrative Assistant-County Judge Printed 5/7/ :49:31 AM DBCompensation System -

COUNTY OF BAXTER ONE EAST SEVENTH STREET MOUNTAIN HOME, ARKANSAS JOB VACANCY NOTICE DATE POSTED: SEPTEMBER 19, 2018 (CLOSES SEPTEMBER 28, 2018)

COUNTY OF BAXTER ONE EAST SEVENTH STREET MOUNTAIN HOME, ARKANSAS JOB VACANCY NOTICE DATE POSTED: SEPTEMBER 19, 2018 (CLOSES SEPTEMBER 28, 2018) ELECTED OFFICIALS MICKEY PENDERGRASS County Judge CANDA REESE County and Circuit Clerk JOHN MONTGOMERY Sheriff TERESA SMITH Collector JENAY MIZE Treasurer JAYME NICHOLSON Assessor CHARLES L. SLATER, JR.