Frances Perkins Building, U.S. Department of Labor 200 Constitution Ave., NW

Transcription

1 Frances Perkins Building, U.S. Department of Labor 200 Constitution Ave., NW 8:00 A.M. 4:30 P.M. REGISTRATION OPEN WEDNESDAY JULY 15, 2015 NORTH PLAZA FOYER Please must arrive at the Frances Perkins Building by 8:15 a.m., to go through security to gain entrance to the building. Attendees must use the Visitor's Entrance, referred to as the Fountain Entrance, located at 3rd and C Streets NW, one block north of Constitution Avenue, NW. Attendees must display a photo ID (e.g., driver s license) to gain entrance. All sessions are held in the U.S. Department of Labor/Frances Perkins Building. 8:30 9:15 A.M. WELCOME/OPENING Melissa Abdullah, Office of Grants Management, ETA/USDOL Angella Brown, Project Lead, High Impact Partners Jennifer Kemp, Unit Chief, Youth Policy and Performance Unit, Division of Youth Services, ETA/USDOL Jennifer Troke, Chief, Division of Youth Services, ETA/USDOL REMARKS FROM THE SECRETARY Thomas E. Perez, U.S. Secretary of Labor 9:15 9:30 A.M. THE IMPORTANCE OF EVALUATION Molly Irwin, Senior Evaluation Specialist, Chief Evaluation Office, USDOL This session will provide an overview of the Youth CareerConnect (YCC) evaluation and discuss the state of evidence around career academies and similar programs. Attendees will also learn how the YCC evaluation will add to the field s body of knowledge. 9:30 11:00 A.M. PERFORMANCE MEASURES AND REPORTING Evan Rosenberg, Division of Youth Services, ETA/USDOL This session will provide updates and clarifications on the YCC Participant Tracking System (PTS), performance targets, and reporting requirements including what counts as a credential. Attendees will learn about initial data analysis on the YCC program. Time permitting questions will be answered at the end of the session.

2 11:00 11:15 A.M. BREAK 11:15 A.M. 12:15 P.M. PERFORMANCE REPORTING AND PTS APPOINTMENTS C-5318, Room A AND (10 15 minute slots), by appointment only 2:30 3:45 P.M. If you have specific questions related to the YCC Participant Tracking System (PTS) or YCC performance and reporting not answered during the performance and reporting plenary you may schedule time to meet with Evan Rosenberg. Stop by the registration desk to schedule an appointment or for more information. 11:15 A.M. 12:15 P.M. BREAKOUT SESSIONS MENTORING WORKING SESSION C-5515, Room 2 Bob Brundrett, YCC Grantee, Galveston Independent School District Libby Livings-Eassa, YCC TA Coach This breakout provides an opportunity for grantees to share their successes, challenges, and strategies for their mentoring component. Also hear from a grantee and a coach about mentoring successes! INDIVIDUAL DEVELOPMENT PLANS (IDP) WORKING SESSION C-5515, Room 3 Lesia Banks, YCC TA Coach Amy Franco, YCC Grantee, Buffalo Public Schools Kathy Heinle, YCC Grantee, Buffalo Public Schools Jack MacLennan, Federal Project Officer, Region 5 USDOL Clabe Slone, YCC Grantee, Kentucky Educational Development Corporation This breakout is a follow-up to the April 27 YCC webinar Ensuring a Successful Transition: Individual Development Plans for Youth CareerConnect Students, Part One. This time together will provide an opportunity for grantees to share their IDPs and related tools. If you have a sample IDP or an online demo of your IDP, feel free to bring it to share with the group. WORKFORCE SYSTEM PARTNERS AND WHAT THEY CAN DO FOR YOU! C-5521, Room 4 Michael A. Jacobs, Vice President Human Resources, Dimensions Healthcare System (Workforce Development Board Member, Prince George's County Economic Development Corporation) Jim Lynch, YCC Grantee, ISD Apple Valley High School Lyle Neumann, YCC TA Coach (Moderator) Larry Spriggs, President and CEO, Soft-Con Enterprises, Inc. (Workforce Development Board Member, Prince George's County Economic Development Corporation) Yolanda Tully, YCC Grantee, Prince George's County Economic Development Corporation This breakout will share strategies on how to connect with workforce system partners including the One-Stop (currently branded as American Job Centers), the Workforce Development Boards and Youth Standing Committees. Page 2

3 12:15 1:15 P.M. LUNCH (ON YOUR OWN) TABLE TOPICS CAFETERIA IS LOCATED ON THE 6TH FLOOR Participants may use this time to meet with staff or network with grantees. Tables will be reserved in the cafeteria with discussion topics. Join a table with a topic that interests you! 1:15 2:15 P.M. CAREER PATHWAYS Sara Hastings, Division of Youth Services, ETA/USDOL Jennifer Troke, Division of Youth Services, ETA/USDOL Learn how the Workforce Innovation and Opportunity Act (WIOA) offers workforce and education programs a renewed opportunity to collaborate and meet the needs of youth, adult learners and job seekers. Grantees will also learn about the new legislation s emphasis on career pathways as a way to create more efficient and customer-centered approaches to education and training. Grantees will have the chance to discuss career pathways as the new way of doing business and attendees will walk away with resources and strategies to assist them with implementation. 2:15 2:30 P.M. BREAK 2:30 3:45 P.M. PERFORMANCE REPORTING AND PTS APPOINTMENTS C-5318, Room A AND (10 15 minute slots), by appointment only 11:15 A.M. 12:15 P.M. If you have specific questions related to the YCC Participant Tracking System (PTS) or YCC performance and reporting not answered during the performance and reporting plenary you may schedule time to meet with Evan Rosenberg. Stop by the registration desk to schedule an appointment or for more information. 2:30 3:30 P.M. BREAKOUT SESSIONS WORKING TOGETHER ON THE LOTTERY-BASED IMPACT STUDY* C-5515, Room 2 Jeanne Bellotti, Labor Area Leader and Associate Director, Mathematica Policy Research Molly Irwin, Senior Evaluation Specialist, Chief Evaluation Office, USDOL Nan Maxwell, Senior Researcher, Mathematica Policy Research Peter Z. Schochet, Senior Fellow, Mathematica Policy Research The YCC study team from Mathematica Policy Research will meet with the grantees selected for the lotterybased impact study for this breakout session. Mathematica will review the key conditions needed to make the evaluation a success, discuss upcoming milestones for its implementation, and answer questions. Grantees will then share their best practices for generating oversubscription through outreach and recruitment. *This session is only for grantees that will be participating in the Impact Study. Page 3

4 BUILDING A SUCCESSFUL YCC COURSE C-5515, Room 3 Diana Bailey, YCC TA Coach Jennifer Kemp, Division of Youth Services, ETA/USDOL This breakout session will facilitate grantee discussions about their unique course curriculum and sequences within their YCC classes. Grantees can share what's working, what upgrades may need to be made in the coming year as well obtain information and feedback from their YCC colleagues. MONITORING 101: EXAMPLES FROM THE FRONTLINE C-5521, Room 4 Raymond Smith, Federal Project Officer, Region 3 USDOL Tiffani Thomas, Federal Project Officer, Region 6 USDOL This breakout is designed to prepare grantees for what to expect when your Federal Project Officer (FPO) comes out to monitor your Employment and Training Administration (ETA) grant. Core monitoring reviews or enhanced desk monitoring reviews are a required, routine function of administrating ETA grants. Therefore, your FPO is required to monitor your performance via an onsite monitoring review or enhanced desk monitoring review at least once during the grant period of performance. The ultimate goal being to ensure that agreed upon products and services are delivered, and that all outcome goals are achieved. 3:30 3:45 P.M. BREAK 3:45 4:30 P.M. DAY 1 CLOSING PLENARY CARD SHOP IS LOCATED ON THE 6TH FLOOR PLANNING SESSION FOR DAY 2 PEER PICKS Jennifer Troke, Division of Youth Services, ETA/USDOL Day 1 will conclude with an exciting interactive activity to inform the plans for Thursday s open break-outs. Your ideas will lead the discussion and decision making process. Please sit together with your grant team. Page 4

5 8:00 A.M. 4:00 P.M. REGISTRATION OPEN 8:30 9:30 A.M. DAY 2 OPENING PLENARY DAY 2 THURSDAY, JULY 16, 2015 NORTH PLAZA FOYER Angella Brown, High Impact Partners Jennifer Troke, Division of Youth Services, ETA/USDOL SECTOR STRATEGIES AND EMPLOYER ENGAGEMENT Byron Zuidema, Deputy Assistant Secretary, ETA/USDOL DISSEMINATION OF GRANTEE PRODUCTS ON ETA'S ONLINE TA PLATFORM Bruce Rankin, Consultant, Maher & Maher Lois Engel, Consultant, Maher & Maher Sector strategies are regional, industry-focused approaches to workforce and economic development that improve access to good jobs and increases job quality in ways that strengthen an industry s workforce. Participants will learn more about how continuing to build and contribute to jobs-driven publicprivate partnerships is a proven approach that can yield positive results for YCC students, employers, and communities. 9:30 9:45 A.M. BREAK 9:45 10:45 A.M. BREAKOUT SESSIONS INTERNAL CONTROLS AND GRANTEE POLICIES AND PROCEDURES (Live Webinar Recording) Maggie Ewell, Office of Grants Management, ETA/USDOL C-5310, Room 1A & 1B This breakout will outline the elements, requirements, and benefits of administrative and internal controls as sound management practices to mitigate risk of fraud, waste, or abuse as specified in the Uniform Guidance. Other topics of discussion we will discuss developing and establishing written policies and procedures that promote sound management practices and effective management controls and identify areas of grant operations that would benefit from having written policies and procedures. EMPLOYER ENGAGEMENT C-5521, Room 4 Darryl Bond, YCC Grantee, School District No. 1 in the City and County of Denver Debbie Mills, YCC TA Coach (Moderator) Charles Schwartz, Systems Engineer Manager, Columbus Technologies and Services, Inc. Erica Swinney, YCC Grantee, Manufacturing Renaissance During this breakout grantees will learn strategies on how to recruit employer partners, gain understanding of employer expectations, and develop approaches to close the deal by securing business partners to provide internship opportunities to YCC students. Local employers and business leaders will share with grantees firsthand accounts and experiences of working with public schools and other intermediary organizations. You will hear from YCC programs that excel at creating employer partnerships and brokering work-based mentorship opportunities. Page 5

6 YCC CAREER COUNSELORS C-5515, Room 3 Bob Tyra, YCC TA Coach YCC career counselors connect students to educational classes, training opportunities, internships, scholarships, mentoring, supportive services, and more. Whether it is one person, or a team, the YCC career counselors are key to the program. In this breakout, grantees will discuss the skills and talents it takes to be an outstanding YCC career counselor. 10:45 11:00 A.M. BREAK 11:00 A.M. 12:00 P.M. BREAKOUT SESSIONS PARENTAL ENGAGEMENT C-5310, Room 1A &1B Janet Brown, Assistant Project Director for Family Engagement and Early Childhood Education, Institute for Educational Leadership Nélida Rivera, YCC Grantee, Academia de Directores Médicos Come learn about strategies to keep parents informed and engaged in the YCC program and their student s future from start to finish. PEER-TO-PEER SHARING SESSION #1 C-5515, Room 3 Topics will be voted on at the Day 1 Closing Plenary by grantees. Signs will be posted to display which topics will be discussed in each room. PEER-TO-PEER SHARING SESSION #2 C-5521, Room 4 Topics will be voted on at the Day 1 Closing Plenary by grantees. Signs will be posted to display which topics will be discussed in each room. 12:00 1:00 P.M. LUNCH (ON YOUR OWN) CAFETERIA IS LOCATED ON THE 6TH FLOOR Participants will purchase their own food and may use this time to meet with staff or network with grantees. Tables will be reserved in the cafeteria for conference attendees. Page 6

7 1:00 2:15 P.M. BREAKOUT SESSIONS STUDENT RETENTION AND RECRUITMENT C-5515, Room 3 Janice Bailey, YCC Grantee, Ivy Tech Community College of Indiana Bob Tyra, YCC TA Coach In this breakout we will discuss strategies on how to recruit students and keep them engaged in the YCC program. We will also discuss connecting with students during the summer months and after completion of the YCC program. LABOR MARKET INFORMATION C-5521, Room 4 Lauren Fairley, Workforce Analyst, Division of National Programs, Tools, and Technical Assistance, ETA/USDOL In this breakout, grantees will familiarize themselves with sources of labor market information. The presenter will walk through features of My Next Move the web-based interactive tool that program staff and students can use to learn about career options. Grantees will also learn how to explore different careers and find occupational information including job openings, job outlook information, salaries, apprenticeships, and related education and training programs in states and local areas where YCC programs exist. BUDGET CONTROLS FOR PROGRAM EFFECTIVENESS (Live Webinar Recording) Maggie Ewell, Office of Grants Management, ETA/USDOL C-5310, Room 1A & 1B This breakout will outline the changes in the budget modification process between the federal awarding agency and the grant recipient. It will also highlight some analytic tools recipients may use to manage budgets against spending and performance. 2:15 2:30 P.M. BREAK 2:30 4:00 P.M. CLOSING Q & A/ WRAP-UP The YCC Team We will conclude the conference with a wrap-up of the events from the past two days and an opportunity for grantees to share what they learned and ask any remaining questions. Page 7