1 Page 1 of 21 "> E1: 43: Landed Costs in EnterpriseOne ( P41291 / P4312 / P43214 / P43032) [ID ] Modified 20-APR-2012 Type BULLETIN Status PUBLISHED Applies to: JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later Information in this document applies to any platform. Purpose Information Center: Overview of JD Edwards EnterpriseOne Procurement and Subcontract Product -> Information Center: Using JD Edwards EnterpriseOne Procurement and Subcontract Product -> Doc id The functionality and setup for Landed Cost in Enterprise one Details Table of Contents Overview Set Up Attaching a Landed Cost Rule Apply Landed Costs Landed Cost Journal Entries Landed Cost F43121 Records Created Landed Cost Included In the Weighted Average Cost At the Time Of Receipt Landed Cost Frequently Asked Questions Overview Landed costs functions to automatically add additional fees to an items cost. The reason one would want to add Landed Costs to an item is to account for expected charges associated with the delivery or handling of an order, such as Harbor Fees, Brokerage Fees, Commissions, Import Duties, etc. Landed costs are costs that exceed the purchase price of an item. Landed costs are additional fees incurred to deliver an INDIVIDUAL ITEM into inventory. Landed costs CANNOT be applied to the total cost of a purchase order. Also, landed costs are NOT taxable. Bug A receipt is required for landed costs to be applied (at either voucher match or stand alone) and hence we cannot apply LCR for 2 way voucher match,where receipts are not involved. Set Up Access the Landed Cost Revisions (form P41291). Assignment of Landed Costs may be by: Specific Item and Branch/Plant combination Cost Rule (group of landed costs to which the user assigns a name) All Landed Cost Rules must first exist in UDC table 41/P5. Set up of the landed cost level should be defined in UDC table 40/CA. Setup by Item Branch/Plant Combination Setup by Cost Rule
2 Page 2 of 21 After creating a Cost Rule, it can be assigned to an inventory item (Item Branch/Plant Category Codes), a supplier (Supplier Master: Purchasing1 tab), purchase order header (Additional Information Form exit) or a purchase order (add to detail or add to Processing Options). By assigning landed costs, the actual cost of purchasing an item can be tracked. When assigning landed costs to an item or cost rule users must define the calculation for each landed cost on a per item basis. Landed costs can be added for an item based on: A percentage of the unit price A dollar amount A specific rate multiplied by the item's weight or volume For each landed cost, it is possible to specify: The effective dates The supplier to which the cost is paid Whether to match the cost using the Voucher Entry Program or simply accrue it Whether to include the cost in item cost updates A default vendor number from which to create a voucher The general ledger class code to which the cost is applied The user specifies at which point the system will add landed costs to a detail line. For example, landed costs can be added during the: Receipt process Voucher match process Stand-Alone process An item may have one additional fee (landed cost) or multiple landed costs. All landed costs must be established with a Landed Cost Level in UDC 40/CA. Landed Cost Levels are used to calculate the additional fees. Landed costs can be calculated only on the purchase order line, or on the purchase order line plus a previous landed cost. The Based on Level allows a Landed cost to be calculated based on the purchase order line, plus an amount previously added by another landed cost level. The Based on Level field should not have the same value as the Cost Level for the same record; for example, a record for cost level 7 should not reference itself (7) in the Based on Level field.
3 Page 3 of 21 The G/L Class determines how landed costs are booked. Landed cost may be directed to different general ledger accounts (within AAIs 4385 and 4390) based on the different G/L Classes. For example, LC21 can be used for Harbor Fees and LC24 can be used for Brokerage Fees. All G/L classes must be included in the UDC 41/9 table. If the user leaves the G/L class blank in the Landed Cost Revisions the system will retrieve the G/L class from the Item Location. Landed costs can be added as a percentage, a fixed amount or both. When using % of cost, the percentage is entered as a whole number, for example, 5% would be entered as Landed costs can only be calculated by quantity. For example, if the % of cost is 5.00 (5%) and the purchase order line has a quantity of 10 and a unit cost of $10.00, the landed cost would be $5.00 (.05 x 10 x $10.00). Landed cost can be added on the weight or volume of an item. The volume and weight amount added are at a rate, entered as a whole number. Example, if an item is weighed in pounds (lb) and the rate is $4.50/lb then 4.50 would be entered into the weight field. Say the item weighs 10lb, the Landed Cost is $4.50/lb and the purchase order quantity is 1, the landed cost will be $45.00 (10lb x $4.50 x 1).
4 Page 4 of 21 A Landed cost could be for a specific period of time. If the landed cost level is effective only for year 2008, the Effective From Date would be 01/01/08 and the Effective Thru Date would be 12/31/08. A landed cost can be an additional fee paid to a supplier other than the supplier on the purchase order. For example, a purchase order is created for Books & More and attached to the purchase order is a landed cost for royalties. The royalties need to be paid to Tattered Books; the supplier number for Tattered Books would be placed in the supplier field of the landed cost level. Then when the landed cost is applied, Tattered Books will be the supplier paid for the royalties and not Books & More. A landed cost may or may not be paid through the Voucher Match program. The Voucher (Y/N) field determines how the F43121 landed cost records are created. If yes (Y), the landed cost field (PRLAND) will be updated with a 2, if no (N), the field will contain a 3. When the field is a 2, the Voucher Match program can process the record.
5 Page 5 of 21 A landed cost can be included in the items unit cost. The Include in Cost (Y/N) field indicates whether the landed cost is to be added to the items unit cost. If yes (Y), the Average Cost and Last In Buckets will be updated with both the items purchase unit cost and the landed cost (UDC 40/AV applies). Both costs would be used to calculate the new Average Cost or Last In cost. If no (N), none of the inventory buckets will be updated by the landed cost. Note: The purchasing bucket (08) will never be updated by landed cost. Also, the 07 standard cost will not be updated. Attaching a Landed Cost Rule A Landed Cost Rule can be attached in five places: P Processing Option #9, Defaults tab
6 Page 6 of 21 P Supplier Master Purchasing1 tab P Item Branch/Plant Category Codes
7 Page 7 of 21 P Purchase Order Header, Additional Information P4310 Purchase Order Detail, Additional Information Page 2 Hierarchy A Landed Cost Rule can be attached to three programs; it can also be established based on the Item Branch/Plant combination (P41291). The hierarchy for the four possibilities is as follows: 1. Cost Rule Item Branch/Plant combination 2. Purchase Order Header - Additional Information
8 Page 8 of Processing option behind P4310 (Landed Cost Rule) 4. Purchasing Instructions from the Ship To 5. Landed Cost category code in the Item Branch/Plant category code Apply Landed Costs Landed costs are applied and calculated using the Landed Cost Revisions (P41291) application. This program can be accessed at time of: Receipt (P4312) Voucher Match to Open Receipt (P4314) Stand Alone Landed Cost (P43214) Generated Purchase Orders (P43032) Note*** Applying Landed Cost in Generated Purchase Orders (P43032) is not allowed if the Doc type OR - Purchase requisitions or purchase orders were not created first in Manufacturing MPS/MRP Regeneration R3482. Only after this step the OR document type appears in Generated Purchase Orders (P43032) and the Landed Cost Rule can be applied. Note*** OR document type is informational. In the Generated Purchase Orders (P43032) there may be other document types setup depending on the configuration of the system. If Landed Costs are applied at time of PO Receipt (P4312), processing option #6 (Process tab) must be set to a 1 or 2. If processing option #6 (P4312 Process Tab) is set to 1, W43291A will display after the receipt has been accepted. In the form, the unit cost and extended cost can be reviewed and changed if necessary. In order to accept the landed cost, the option column must be populated with a 1 (Select to Include Landed Cost). To deselect a landed cost line, the option column must be blank. By accepting with OK (Bar Menu) the F43121 records will be created. If form W43291A displays and the user chooses not to apply landed costs, they can select CANCEL (Bar Menu) and will exit without applying landed costs. Note: Journal Entries for Landed Cost will be created when the landed cost is vouchered. If processing option #6 (P4312 Process Tab) is set to 2, landed costs will be applied, however, the W43291A form will not display this is called Blind Landed Cost Blind Landed Cost is used when the landed cost fees are consistent and do not need to be reviewed. Upon successful completion of the P.O. Receipt (P4312) process with Blind Landed Cost, both the Purchase Order Receiver (F43121) and Account Ledger (F0911) tables will be updated to reflect the landed cost entries. Note: If the purchase order receipt is reversed, any landed cost applied to those items will also be reversed; such as journal entries, F43121
9 Page 9 of 21 records and F4111 records (Cardex). If processing option #6 (P4312 Process Tab) is set to blank, no landed cost will be applied or calculated. Stand Alone Landed Cost P43214 Stand Alone Landed Cost is used to apply landed cost after PO Receipt and before Voucher Match to Open Receipt. Note: Landed Cost cannot be reversed through the Stand Alone program (P43214: ZJDE0003). However, the user may reverse landed costs, if the purchase order is reversed, by using Open Receipts by Supplier (P43214: ZJDE0001). Landed Cost at Voucher Match to Open Receipt P0411 (calling P43214 through P4314)
10 Page 10 of 21 Stand Alone Landed Cost is used to apply landed cost after Receipt of the purchase order and before Voucher Match. Voucher Match to Open Receipt (P0411), if set, will call the Voucher Match Program P4314, which in turn will call the Stand Alone Landed Cost P43214 version. In order to apply landed cost during Voucher Match, the user must execute the Row exit Landed Cost after bringing in the receipt to match. Basically, if a landed cost was not applied when the purchase order was received, it can be applied using the Row exit to Apply Landed Cost which is calling the Stand Alone Landed Cost P Note: In order be able to apply landed cost during Voucher Match (P4314), the version of voucher match called in Versions Tab Processing Option 5 (Standalone Landed Cost (P43214) must name a version of P43214 that has Process Tab Option 1 set to 2 (apply landed cost). Applying Landed Costs After Voucher Match Stand Alone Landed Costs can be applied after Voucher Match. To do so, simply go into Standalone Landed Cost (P43214 ZJDE0003) and input the order number. Click on the Closed Lines checkbox and click Find. This will bring up the order and landed costs can then be applied via the Apply Landed Cost row exit. Generated Purchase Orders (P43032) If applying Landed Cost in Generated Purchase Orders (P43032 ) then the Doc type OR - Purchase Requisitions or OP - Purchase Orders must be created first in Manufacturing MPS/MRP Regeneration R3482. Only after this step the OR / OP document type appears in Generated Purchase Orders (P43032) and the Landed Cost Rule can be applied. P ZJDE0003
11 Page 11 of 21 Landed Cost Journal Entries Setup a Landed Cost Rule for 10% of cost. Make sure that the Include in Cost is set to Y. Enter in a purchase order for $100. If the On Hand quantity is positive the journal entries for landed cost will be as follows: DR CR AAI Inventory RNV Cost/Expense Cost/Liability With BUG , if the On Hand Quantity is negative, the Landed Cost expense is split between the 4385 AAI and the 4332 AAI. The Cardex record and 4385 AAI will be created for the percentage of Landed Cost to be applied only to the quantity on hand. For example, if the quantity on hand is -50 and a purchase order is created for $100 (quantity of 100) the journal entries will be as follows: DR CR AAI
12 Page 12 of 21 Inventory RNV Cost of Sales Cost/Expense Cost/Liability Note: Landed Costs will not update the Cardex if standard cost (07) rule is used for inventory. Landed Cost F43121 Records Created The Landed Cost F43121 has a critical field, PRLAND. This field determines if the landed cost is to be vouchered or only accrued. The PRLAND can be populated as follows: Blank The record is NOT related to landed cost 1 Product/Item Line 2 A landed cost record that is eligible to be voucher matched 3 A landed cost record that is NOT eligible to be vouched The PRLVLA field is the Level Cost, a three character field from UDC 40/CA representing the landed cost. Landed cost can be calculated for multi-currencies. For example, it is possible to have the purchase order in one currency and have one or many landed costs in multiple currencies. When multi-currency is turned on the currency field within landed cost will become activated for its use. The currency field defaults in from the Supplier Master and can not be overridden. The system allows tracking of currency exchange rate variances for Landed Cost using the 4340 AAI. Landed Cost Included In the Weighted Average Cost at the Time Of Receipt The system gives the user a way to include the landed cost in the Weighted Average Cost (WAC). The program calculates the WAC in two parts. First it calculates the WAC for the PO detail line and updates the Cost revision file. That is at the time of receipt of the purchase order. This can be seen in the Item Cost (F4105) table before clicking the ok button on the landed cost screen, if the processing option in Purchase Order Receipts (P4312), Process tab, Landed Cost is set to1. The second part of the calculation comes in to play where the system re-calculates and modifies the WAC for the item; if landed costs are set to be included. It does this by calculating the Landed cost amount and Quantity On Hand (QOH). Then it multiplies the QOH by Weighted average unit cost (Which was calculated in the first paragraph). Product of this is added to the Landed Cost Amount (LCA) (amount that is seen under the Extended Amount PO received Amount) on the Landed Cost Form and then divides it by the QOH. This will now be the WAC which will be reflected in Item Cost (F4105) table for the item. Here is an example: Step 1 Following is the item availability in branch plant 30, current cost settings for item LC ITEM, and the Landed Cost Rule set up.
13 Page 13 of 21 Step 2 Enter a purchase order and receive it. Change the Unit Cost during receipt.
14 Page 14 of 21 Changed the Unit cost to $15 during receipt and clicked OK. Step 3 Before clicking OK on the above screen, see the Item Cost (F4105) table.
15 Page 15 of 21 The WAC of at this point is based on the following calculations. [QOH*WAUnitCost from the cost File] + [PO received Qty*UnitCostOnPO] / [QOH+PO received Qty] [30*10] + [5*15] / [30+5] = 375/35 = New Qty on Hand Step 4 New WAC as per following calculations: Landed Cost Amount (LCA) = GrandTotal - PO received Amt = = QOH = QOH - PO received Qty. QOH = 35-0 (It is Zero because the Landed Cost Line qty is Zero) = 35 WAC = [QOH*WAC at this stage (10.714)] + LCA / QOH That is: [35 * ] = / 35 =
16 Page 16 of 21 Note: Another factor, which should be kept in mind, is the Availability definition in the branch plant constants (P41001). It will determine how the QOH is calculated. Landed Cost Frequently Asked Questions Table of Contents: Question 1 - When reversing a receipt that is in Receipt Routing why is the Landed Cost not also reversed? Question 2 - How to reverse Landed Cost? Question 3 - Why is Landed Cost not included in the Approval Process? Question 4 - Why Does the Landed Cost Rule Not Default From the Supplier Master? Question 5 - Can a Landed Cost Rule be entered for supplier/item combination? Question 6 - Why the system is taking system date's exchange rate instead of General Ledger Date's exchange rate when using the Stand-Alone Landed Cost (P43214)? Question 7 - Why are the Tax Area and Tax Explanation Code fields for the Landed Cost in Voucher Match P4314 protected? Question 8 - Is there any way to change the Tax Area to Zero-Rated (Tax 0) in P4314 as per Singapore Government Tax reporting requirements? Question 9 - How to apply Landed Costs at Voucher Match P4314? Question 10 - Can a freight detail line be added to a PO with a different supplier than the PO header by using Landed Cost? Question 11 - Can the G/L Class Code be retrieved from the Item Location file for Landed Cost? Question 12 - Why does the system fail to create correct Extended Landed Cost when P43291 has been called from Purchase Order Receipt? Question 13 - Is it possible to setup the system to not voucher the Import Duty (Landed Cost) lines when the Import Duty Costs are displayed at time of Voucher Match? Question 14 - How can outstanding import duty lines on the vouchers be deleted? Question 15 - When trying to add the first record to Landed Cost in P41291 and receives error: Not found in user-defined code H00/TV. Why? Question 16 - How can the Vendor Number on a Landed Cost record be changed? Question 17 - Why does the Landed Cost for a Transfer Order (ST/OT) default from the Item Master? Question 18 - When reversing PO receipt with landed cost and different unit of measures, the average cost is not being calculated correctly. Why? Question 19 - How can Cost Component be copied to Landed Cost? Question 20 - How can the Landed Cost entries be Flexed using Flex Accounting? Question 21 - When creating Intercompany Orders (SK/OK) is it possible to apply landed cost to the OK order type? Question 22 - When setup a Landed Cost Rule with "Include in Cost = Y" or "Include in Cost = N" will this have any effect on F4111 insert of LCR components? Question 23 - Should the Landed Cost Rule components insert records in F4111? Question 24 - What account will be debited for the Landed Cost Rule components; the account from PO or the account in DMAAI 4385? Question 25 - If field SELC on screen W43291A application P4312 is populated with 1 a batch number is created on P0011? Question 26 - Is it possible to add landed cost component with a fixed cost? The 'plus amount' in the landed cost setup is calculated per item received, not as one amount for the receipt line. Question 27 - If the GL interface is unchecked in the branch plant constants, and landed costs are applied during an item's reciept, two OV docs are created (one for the item and another for landed costs). However, no F0911 entries are made for the OV record related to the item. Why? Question 28 - What are the AAI requirements for Non-Stock Items & Landed Cost? Question 29 - Is it possible to apply landed cost in a two-way voucher match process? Question 30 - After applying landed costs during the receipts process (P4312), why are the landed costs records not showing up in the Select Receipts to Match form (W4314B) when performing a voucher match? Question 1 - When reversing a receipt that is in Receipt Routing why is the Landed Cost not also reversed? Answer - Upon receipt reversal for a Purchase Order with Landed Cost, the Cardex updated and Journal Entry created. However, noticed that the landed cost was not being reversed. Therefore, when you moved the OP into stock again, another set of landed cost was created (Journal Entry) and the Cardex updated. This is reported under BUG : No LC Entries on Reversal with 04 returned redesign not planned for XE/ERP8. This functionality was enhanced in releases 8.9 and above. Workaround - After receipt routing reversed from stock to the first operation, the cardex and Journal entry was already updated and created for the line item only. It is necessary to complete the PO receipt reversal in P43214 so that the landed cost will be reversed, the F43121 will be updated
17 Page 17 of 21 to a match type 4 for both the line item and landed cost. Question 2 - How to reverse Landed Cost? Answer - Purchase Orders (PO) are setup to automatically apply landed cost at receipt. When the receipt was entered two OVs were created (one for the item and two for the landed cost). The PO receipt for the item has been voucher matched in the P0411 / P4314 and paid. However, the client will never voucher or pay the landed cost portion of the receipt. 1. Reverse the payment check in Financials 2. Reverse the voucher for the PO original line - P Reverse the receipt for the PO in Open Receipts Inquiry - P Receive the PO again - P4312, but Cancel out of Landed Cost window Question 3 - Why is Landed Cost not included in the Approval Process? Answer - The amount to be approved in orders awaiting approval does not include land cost amount because the the landed cost amount will be captured during or after receipt process and will not affect the approval process in the current system. Clients who need to include this cost in the approval process should consider creating a separate order line to account for the landed cost during Purchase Order Entry. Question 4 - Why Does the Landed Cost Rule Not Default From the Supplier Master? Answer - The Landed Cost Rule does not default into the Purchase Order from the supplier record. It only defaults in from the Ship To Supplier Master record. If a landed cost rule is attached to the supplier master record of the Ship To address, the system will use that landed cost rule. In 8.9 a Processing Option was added to P4310 to allow the user to choose whether to default from Ship To or Supplier. Question 5 - Can a Landed Cost Rule be entered for supplier/item combination? Answer - A Landed Cost Rule can be attached to three programs, it can also be established based on the Item Branch/Plant combination in Landed Cost Revisions (P41291). The hierarchy for the four possibilities is as follows: Processing option behind P4310, Purchase Order Header and Detail. Supplier Master for the Ship To. Landed Cost category code in the Item Branch/Plant category code. Item Branch/Plant combination. Question 6 - Why the system is taking system date's exchange rate instead of General Ledger Date's exchange rate when using the Stand-Alone Landed Cost (P43214)? Answer - The version of P.O. Receipts (P4312) specified in the Version tab of Stand-Alone Landed Cost (P43214) must have the processing option set up to pick exchange rate based on general ledger date. The Processing Option on the Receipts program is on the Currency tab and allows the user to specify which date to pick the exchange rate. Question 7 - Why are the Tax Area and Tax Explanation Code fields for the Landed Cost in Voucher Match P4314 protected? Answer - According to BUG : Landed Cost and Tax and BUG : Landed Cost and Tax, Landed Costs are NOT taxable. Question 8 - Is there any way to change the Tax Area to Zero-Rated (Tax 0) in P4314 as per Singapore Government Tax reporting requirements? Answer - The row exit to Line Defaults can be used at voucher match screen after selecting the receipts including Landed Cost to match. Check on the Defaults checkbox (this will overwrite fields with zero/blank value), and indicate the fields for tax area code. Override checkbox will override value regardless if it is blank/zero or with a previous value. The tax area will then be captured for Landed Cost and printed on tax report. Question 9 - How to apply Landed Costs at Voucher Match P4314? Answer - 1. Retrieve the order from the P4314 By using Receipt to Match. 2. Take the Landed Cost row exit. Note: When applying landed cost at time of voucher (standalone landed cost, if taking row exit to apply landed cost before retrieving the order, system brings in every receipt, not just open receipt for this particular order. Question 10 - Can a freight detail line be added to a PO with a different supplier than the PO header by using Landed Cost? Answer -Yes, as a workaround the landed cost functionality can be used. The landed cost functionality will allow freight charges to be applied for each PO detail line. With the landed cost functionality a specific supplier can be added to the landed cost rule to be paid for the freight charges though a PO detail line will not be added to the PO for the freight costs but the freight charges will be retained in the F43121 Receipt Ledger table. Question 11 - Can the G/L Class Code be retrieved from the Item Location file for Landed Cost? Answer - Set the GL Class field in the Landed Cost Revision to blank, and then the system will retrieve the G/L class from the Item Location file.
18 Page 18 of 21 Note: The associated DMAAI 4385 and 4390 need to be setup with the new GL Class from the Item Location file. Question 12 - Why does the system fail to create correct Extended Landed Cost when P43291 has been called from Purchase Order Receipt? Answer - This issue can be specific to Add-on UOM (which does not have Standard UOM (P41003) conversion). This error is specific to PO Entry Stock Line and Non-stock Line combination. Supposed that purchase order line has been raised as follows: Line Type Transaction UOM Primary UOM Quantity Extended Amount S ST VO N EA EA (10% of AEXP is landed Cost) For above example, sometimes Landed Cost may show: Line Type Transaction UOM Primary UOM Quantity Extended Amount S ST VO S ST VO N EA EA N EA EA 2 2 (which has to be 200) The system was failing to convert the UOMs correctly. This was fixed with the following SARs: BUG BUG BUG Workaround: With the above example the issue is addressed if a Standard UOM Conversion (P41003) between VO and EA is setup. This workaround will only be valid if the conversion between the two UOMs is always the same for all items. Question 13 - Is it possible to setup the system to not voucher the Import Duty (Landed Cost) lines when the Import Duty Costs are displayed at time of Voucher Match? Answer - The setup for the import duty landed cost is done in G43A41 - Work with Landed Cost (P41291): 1. Find the Landed Cost Rule. 2. Select. 3. Field "Voucher Y/N". Default = 'Y'. Y - A receipt record (F43121) is created, and the landed cost may be voucher in the Voucher Match program. The Landed Cost Code (LAND) field in the receipt record will contain a value of 2. N - A receipt record (F43121) is created, but the landed cost is not allowed to be voucher in the Voucher Match program. The Landed Cost Code (LAND) field in the receipt record will contain a value of 3. The receipt record is necessary if the receipt is reversed. NOTE: Journal entries are still created when the value is N. As a result, the Landed Cost AAI's (4385/4390) can be pointed to the same G/L account, in order to cancel out the entries. Question 14 - How can outstanding import duty lines on the vouchers be deleted? Answer - When doing 3-Way Voucher Match, the option 9 on the voucher line cannot be used to cancel/delete the line. If accruing these lines (not paying), may consider going directly into the F43121 and changing the field PRLAND to a 3 (not to be voucher) on those specific records. Note: Changing the information directly in the table is not supported by GSC. Customer may want to consider changing the Landed Cost Rule so these charges are not displayed at time of Voucher Match (see Question 13). Question 15 - When trying to add the first record to Landed Cost in P41291 and receives error: Not found in user-defined code H00/TV. Why? Answer - A blank record must be added in the UDC H00/TV and the error with no longer be issued. Question 16 - How can the Vendor Number on a Landed Cost record be
19 Page 19 of 21 changed? Answer - The Scenario is that the Landed Cost rule was assigned to a purchase order but the landed cost vendor was incorrect. The purchase order was received as well as the landed cost. In the above scenario the resolution is to reverse the receipt, resulting in reversal of the Landed Cost. Go to Landed Cost Revisions to make sure the correct supplier is on the Landed Cost Rule definition. Then re-receive the order. Question 17 - Why does the Landed Cost for a Transfer Order (ST/OT) default from the Item Master? Answer - The Landed Cost Rule is pulled into Transfer Purchase Order from Item Master, even though both Item Branch Records involved in the transfer have a BLANK landed cost rule populated in PRP5 and the P4310 Version called from the ST order has a BLANK in the landed cost processing option. Note: XE did not work this way. If the Item Master has a Landed Cost Rule populated, but the item branch records do not have the landed cost rule populated, the sales transfer should NOT populate the landed cost rule in the transfer Purchase Order (OT). The functionality for the Landed Cost Search Hierarchy was enhanced in 8.9 and later versions to work differently than XE. In release 8.9 and the Landed Cost Search Hierarchy is designed to Search for Landed Cost Rules in the following sequence: First the system searches for Landed Cost Rule manually entered or entered in processing option of Purchase Order (P4310) application. The system searches for PO Header. For example if an order is copied and has a Landed Cost populated in the header, the Landed Cost Rule will get copied down to the detail lines in the new order being created. The system searches for Item B/P Category codes. The system searches for Item Master Category codes. If there is no Cost Rule Found in Steps 1-3, but there is a Cost Rule found in the Item Master, the Item Master Cost Rule will be copied in to the Order Detail of the ST/OT. Question 18 - When reversing PO receipt with landed cost and different unit of measures, the average cost is not being calculated correctly. Why? Answer - In this scenario the user is saying that the P43214 Reversal Program is updating the F4105 records with a value , but actually the logs show that the value is retrieved from the database when the business function runs to validate the preexisting cost of the Cost Record. This retrieval occurs prior to any updating of the F4105: May 12 17:42:32 ** 2820/476 May 12 17:42:32 ** 2820/476 *** Start dumping data structure for business function TransactionCostRecordValidation May 12 17:42:32 ** 2820/476 May 12 17:42:32 ** 2820/476 OUT-> <Item>: mnunitcost <type>: MATH_NUMERIC <Value>: [ ] The value got calculated before the reversal when the Standalone Landed Cost (P41291) program was run and the reason it was updated to that value was that the Include in Cost field was set to Y in the Landed Cost Revisions (P41291) program. Based on this analysis the system is working as designed. Question 19 - How can Cost Component be copied to Landed Cost? Answer - In this scenario there is an item which cost is composed of material cost (A1) & landed cost (L1). 1. Changed the landed cost type from, say $1, to $0 in cost revision. Simulated the cost and updated the frozen cost. Use R41891 to copy the landed cost type to landed cost revision. However, in P41291, no new landed cost detail is found nor the old landed cost detail ($1) is not expired. The P30026 was set to 0 for the L1 cost type in the simulated cost. After run frozen cost update, the L1 cost type in the frozen and simulated P30026 will be removed. Therefore, when the R41891 was run, the landed cost revision was not updated, as there is no L1 cost type being selected and processed. Steps to do: Go to P Put in the L1 cost type with 0 cost in the simulated cost. Don't run the frozen cost update. In the R41891, set the processing option to "from tab", option 2 to 1, simulated. And run again. Check the landed cost revision. The L1 landed cost revision will be updated with zero. Question 20 - How can the Landed Cost entries be Flexed using Flex Accounting? Answer - In this scenario the user is trying to use Landed Costs and have Flex Accounting flex the Business Unit from Item Category Codes 6 and 7. But when entering the receipt, error on the account number appears. It's trying to pull the business unit from the Purchase Order header instead of the flex accounting setup. Does flex accounting work with the 4385 and 4390 AAIs? Behind P4312 check the versions tab, processing option number 9. Landed cost selection for P If it's blank it is looking at ZJDE0001. Go to interactive versions and look at P Make sure this processing option is flagged to use flex accounting. Question 21 - When creating Intercompany Orders (SK/OK) is it possible to apply landed cost to the OK order type? Answer - Landed cost cannot be used when created OK order types. Question 22 - When setup a Landed Cost Rule with "Include in Cost = Y" or "Include in Cost = N" will this have any effect on F4111 insert of LCR components? Answer - When the include in cost is set to N in the landed cost rule set, there will be no record created in the Cardex (F4111). This was fixed by Bug to eliminate the R41543 Item Ledger/Account Integrity Variance issues for Landed Cost Note : If the last landed cost component has update cost set to N, a zero amount is still updated to the Cardex (F4111). This record will cause
20 Page 20 of 21 variance to be reported by the R41543 report. Bug fixed this issue. Question 23 - Should the Landed Cost Rule components insert records in F4111? Answer - If Line Type 'S' is used, the LCR components would insert records in F4111, except if standard cost (07) rule is used for inventory. If Line type B is used, then the main item itself does not create an entry in F4111 hence there is no LCR entry either. Question 24 - What account will be debited for the Landed Cost Rule components; the account from PO or the account in DMAAI 4385? Answer: The scenario is: A Purchase Order with line type B The account number entered is 'A' LCR is also entered for the PO The cost rule has blank GL Class in P41291 The DMAAI 4385 for GL class **** points to account 'B' Also, receipt is performed for this PO In the above scenario, considering Line type 'B', for LCR components, the following accounts are considered: Debit - According to account number given in PO Credit - According to account number set in DMAAI 4390 Question 25 - If field SELC on screen W43291A application P4312 is populated with 1 a batch number is created on P0011? Answer - Yes when populating this field with 1 a batch number will always be created. If field SELC is left blank the landed cost rule line will not be added to the purchase order final cost. Question 26 - Is it possible to add landed cost component with a fixed cost? The 'plus amount' in the landed cost setup is calculated per item received, not as one amount for the receipt line. Answer - The "plus amount" is an amount per unit, the system is designed to multiply the quantity times the amount in that field to calculate the landed cost. It is not a fix amount. Question 27 - If the GL interface is unchecked in the branch plant constants, and landed costs are applied during an item's reciept, two OV docs are created (one for the item and another for landed costs). However, no F0911 entries are made for the OV record related to the item. Why? Answer - The GL Interface (GLPO) in the branch plant constants is a flag that indicates whether Inventory Transactions processed through this branch plant create general ledger entries. If unchecked, the system does not create GL entries for inventory transactions. Landed costs do not fall within the scope of an inventory transaction and thus the F0911 will get updated with the OV document related to the landed cost. This is functioning as per the software's design. If this is not desired, a workaround to consider would be to point the Landed Cost AAI's (4285/4390) to the same GL account, which in effect will cancel the entries. Question 28 - What are the AAI requirements for Non-Stock Items & Landed Cost? Answer - When Landed Costs are associated with stock items, then the DMAAI 4385 is debited and DMAAI 4390 is credited. When Landed Costs are associated with non-inventory lines that require landed costs, then DMAAI 4315 is debited and DMAAI 4390 is credited. Note: This functionality is the result of 8.11SP1 SAR (BUG ): P43291: LCR OOB for Non Stock Question 29 - Is it possible to apply landed cost in a two-way voucher match process? Answer - A receipt is required for landed costs to be applied (at either voucher match or stand alone) and hence the user cannot apply LCR for two-way voucher match, where receipts are not involved. The issue has been reported under the enhancement Bug STANDALONE LANDED COST NO RCPT - SAR: Question 30 - After applying landed costs during the receipts process (P4312), why are the landed costs records not showing up in the Select Receipts to Match form (W4314B) when performing a voucher match? Answer 30 - Although there could be various reasons, one common issue is that the supplier defined in the Landed Cost Revisions (P41291) is in a different currency than the supplier on the purchase order. If this is the case, then the landed costs will need to be paid on a different voucher. To discuss information further with Oracle experts and industry peers, we encourage you to review, join or start a discussion in the JDE1 Distribution Community.
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