SAP Consulting Solution. SCS 3 rd Party Monitor. User Documentation. SAP Deutschland AG & Co. KG. Hasso-Plattner-Ring 7 D Walldorf

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1 SAP Consulting Solution SCS 3 rd Party Monitor User Documentation SAP Deutschland AG & Co. KG Hasso-Plattner-Ring 7 D Walldorf

2 Copyright Copyright 2010 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Outlook, Excel, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iseries, pseries, xseries, zseries, System i, System i5, System p, System p5, System x, System z, System z9, z/os, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/os, POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MaxDB is a trademark of MySQL AB, Sweden. SAP, R/3, mysap, mysap.com, xapps, xapp, SAP NetWeaver, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves information purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. Authors Hermann Kessler Version Version Date Notes Version Release Version Release Version Release Version Release 2.0, added Reporting Currency SAP Consulting Solutions Page 2 of 10

3 Table of contents 1. Introduction Process Overview Core functionality Input Output Sales order document data Sales order calculated values Purchase order document data Purchase order (schedule type PO) calculated values General data Status Navigation SAP Consulting Solutions Page 3 of 10

1. Introduction This is a documentation of the functionalities delivered by the SCS 3 rd Party Monitor. It is meant to serve as an overview and as a reference. 2.

4 1. Introduction This is a documentation of the functionalities delivered by the SCS 3 rd Party Monitor. It is meant to serve as an overview and as a reference. 2. Process Overview In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. One or more third party purchase requisition/order items are created for a sales order item. The following graphic shows how a third party business transaction is processed. Please see SAP Library for more detail. 3. Core functionality The standard transactions for monitoring (VA07, VA08) do not cover the whole process. They track only aberrations between sales order items and purchase order items. It does not track billing and invoice documents and even does not work if a part of sales item was already billed. The 3 rd party Monitor tracks the whole process and document flow. It also gives an overview of quantities (open, delivered, invoiced). Therefore sales order items and purchase order items and their schedule lines are selected. The open order quantity and the open confirmed quantity are cumulated in the selected periods (week, month). SAP Consulting Solutions Page 4 of 10

4. Input The monitor can select its data based on third party sales order items or based on third party purchase order items. Therefore there are two selection tabs provided.

5 4. Input The monitor can select its data based on third party sales order items or based on third party purchase order items. Therefore there are two selection tabs provided. When the report is executed with activated tab Sales Orders, than the sales order items are selected according to selection data. The purchase order items which are referencing to the selected sales order items are selected without further restrictions. SAP Consulting Solutions Page 5 of 10

6 When report is executed with the tab Purchase Orders the purchase order items are selected according to selection parameters. For these purchase order items the according sales order items are read without further restrictions. After selection of the document items the monitor will output relevant data of selected documents and the cumulated schedule quantities per item. In section Display Schedule Types you can mark the schedule lines which should be displayed. RD for requested schedule values, CD for confirmed values and PO for purchase order confirmations. If "Suppress rows with zero values" is marked those lines are not displayed which cumulated schedule value are zero (lines without open quantities). In section Reporting Periods you can set the period type (week or month) to cumulate schedule values and the number of periods (from 8 up to 52) to report. The first selected period includes the current date. In addition to the number of selected periods the report generates 1 reporting period for the time before the first selected period and 1 reporting period for the time after the last selected period. After generating the periods all schedule quantities (open order qty, open confirmed qty) are cumulated in the corresponding period. In section Partner Type you can choose from with partner in sales order the customer data is selected. In section Reporting Parameters you can the percentage of planned sales margin. This value will be compared with the actual sales margin (see Status Sales Margin). When you enter a reporting currency key the values converted accordingly. 5. Output To present the results of report the SAP ALV Grid list viewer is used. For further information please see SAP Library (help.sap.com). For each selected sales order item and schedule type and each selected purchase order item an output line is generated. The lines contain information from sales order and/or purchase order and per reporting period cumulated schedule values. Lines belonging to same sales order item are marked in same color. Standard ALV Grid functionalities (filter, sort, print, export ) are provided. The information icon is leading to online help for ALV Grid. In addition a refresh button will update result list SAP Consulting Solutions Page 6 of 10

7 from a new selection on database. Navigation to documents is provided by double click on line or on document number. Data from document items and calculated data (quantities) are listed. Furthermore an overview of cumulated confirmed quantities is provided on selected period schedule. Traffic lights give a quick overview of several status conditions (see below) Sales order document data The following data from sales order documents can be selected from field catalog: Customer name (NAME1) Customer number Country Customer Purchase order number Customer PO date Sales doc. creation date Sales Doc Type Sales Order number SO item number Material entered Customer material number Material number Material description Sales district Ordered quantity Sales Unit Sales Order Currency SAP Consulting Solutions Page 7 of 10

8 Net price in document or reporting currency Price unit Net value of sales order item in document or reporting currency Plant Relevant for delivery indicator 5.2. Sales order calculated values For each sales order output item line the following figures are calculated: Billed quantity (FKIMG) Amount already billed (BI_WKGBTR) in document or reporting currency Delivered quantity (LFIMG): Quantity of all sales deliveries if sales item is relevant for delivery. Otherwise quantity of goods receipts from PO. Quantity to be delivered (LFPMG) = Order Quantity Delivered Quantity 1. due date (EDATU): First schedule line date with order quantity > 0. Confirmed Quantity (BMENG): Sum of confirmed qty from sales schedule lines. Open quantity to be confirmed (QUIME) = Order qty Confirmed qty Open Order Quantity per reporting period = Order Quantity Delivered qty of period (posting date). Up to 52 periods plus 1 period for the time before and 1 period for the time after selected reporting time. Shown in RD output items. Open Confirmed Quantity per reporting period = Confirmed Quantity Delivered qty of period (posting date). Up to 52 periods plus 1 period for the time before and 1 period for the time after selected reporting time. Shown in CD output items 5.3. Purchase order document data Additional to sales order document data the following fields are included in the field catalog for purchase order item lines: Vendor name (NAMEV) Vendor number Country Purchase Order number Item Number of Purchasing Document PO creation date (AEDAT) PO Currency (WAERS) Purchasing group Purchase Order Quantity Purchase Order Unit of Measure SAP Consulting Solutions Page 8 of 10

9 Net price of PO item (PONPR) in document or reporting currency Net value of PO item (PONWR) in document or reporting currency Order Acknowledgment Number 5.4. Purchase order (schedule type PO) calculated values The following values are calculated from PO data per output line (SO/PO): Invoiced value (REWRT): Invoiced values credited values (in document or reporting currency) Quantity invoiced (REMNG): Invoiced quantities credited quantities Invoice value (REWRT): Invoiced value in PO currency for PO lines and SO currency for other lines (or reporting currency if entered). Quantity of Goods Received (WEMNG) Value of goods received (WEWRT): In PO currency for PO lines and SO currency for other lines (or reporting currency if entered). Open goods receipt quantity (OWEMG) Effective order value (EFFWR): Planned or invoiced costs of PO item including shipping costs. Shipping costs are added to Net Order Value or to Invoiced Value (if Invoiced Value is bigger). Shipping costs are calculated from shipping cost documents or from shipping cost invoices. In document or reporting currency if entered. Delivery Date of Vendor Confirmation (EINDT) First (earliest) order confirmation date. Quantity as Per Vendor Confirmation (BBMNG): Cumulated qty of all order confirmations (Greater value of Order Acknowledgment or Inbound Delivery qty). Open quantity to be confirmed (QUIME) = Purchase Order Quantity - Confirmed Quantity Open Confirmed Quantity per reporting period = Confirmed Quantity Delivered qty of period (posting date). Up to 52 periods plus 1 period for the time before and 1 period for the time after selected reporting time General data The following data is relevant for all schedule line types: Reporting Currency (RCURR): Currency from selection screen. Values are shown in reporting currency if entered Status The following status for sales order, purchase order and general status are provided Sales Order related Status Incompletion log (S_ILOG): Green if overall sales order status (VBUP-UVALL) is completed (C), otherwise red. SAP Consulting Solutions Page 9 of 10

10 Credit check (S_CRED): Green if Overall status of credit checks (VBUK-GMGST) is not blocked (B or C), otherwise red. Confirmed qty <> ordered qty (S_CQOQ): Green if order quantity = confirmed quantity. Yellow if confirmed qty > order qty. Otherwise red. Confirmed Date <> Requested Date (S_CDRD): For each schedule line with order quantity > 0 check if there is a line at same date with confirmed qty > 0. If so green, otherwise red. Ordered quantity <> Billed quantity (S_OQBQ): Green if Order qty = Billed qty. Yellow if Billed qty > 0 and Billed qty < Order qty Purchase Order related Status PO released (S_RELE): Green if PO exits and is not blocked by release strategy. Otherwise red. PO confirmation missing (S_CONF): Green if there is an entry in confirmation table. Otherwise red General Status Billed qty SO <> invoiced qty PO (S_BQIQ): Green if Billed qty <> 0 and Invoiced qty <> 0 and Billed qty = Invoiced qty. Otherwise red. Overall SO qty <> PO qty (S_SQPQ): Green if Order qty of sales order item = Purchase Order qty. Yellow if Order qty < PO qty. Otherwise red. Sales margin (S_SVPV): Red if the Sales net value (netwr) or the Billed Value (FKWRT) > Effective order value (EFFWR). Green if actual margin > planned margin. Otherwise Yellow Navigation Double click on material number will navigate to Stock/Reqmts List (MD04). Double click on PO number or PO line will navigate to purchase order (ME23N). Double click on SO number or SO line will navigate to sales order (VA03). SAP Consulting Solutions Page 10 of 10

Interaction Center for Automotive

Interaction Center for Automotive Release 2005 ADDON.SECGUIDE_AUM Copyright Copyright 2004 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any