Supplier Profile Administration (Sprof Admin)

Transcription

1 (Sprof Admin)

2 Index Access and Roles Page 3 Delphi Approval Required Tab Page 6 - Request changes Location Information Page 7 - Uploading Certification(s) Page 9 - Quality Certificate Provider Page 13 - Minority Supplier Page 14 - Report Diversity Spend Data Page 15 Supplier Information Tab Page 16 Supplier Contacts Tab Page 21 - Enter/Update, Save & Verify Contacts Information Page 22 C-TPAT Tab Page 23 Help Page 28 Security Classification 2

3 Access and Roles User signs on with Supplier Administrator Profile and selects the Supplier Profile Administration (SPROF Admin) link. Everyone who has been granted access to Delphi Supplier Portal has View-only access by default. Special registration procedure is required to have access to the link Supplier Profile Administration (Sprof Admin) SPROF Admin is a site-code application. User can request access for one or multiple site codes. Access to SPROF admin is obtained through the Covisint Connection Administration (CCA) tool. If new locations are added to the ultimate, Supplier Profile Administrator MUST request access to the new location using CCA tool. When supplier signs on to Delphi Supplier Profile, the system allocates all profile locations associated with the ultimate DUNS that match the user Registration from Covisint CCA tools. In other words, user will have access only to those locations supplier has requested access as the administrator for Supplier Profile. If the supplier user is a Supplier Admin for a site code (location DUNS), then the user can maintain the profile of that location by selecting the Supplier Profile Administration link, otherwise, the profile will be displayed as read only (View only access). Security Classification 3

4 Access and Roles Note: To gain Supplier Administration access, go to: follow the instruction from Registration tab. For Covisint: Support Administration/CCA help go to: Security Classification 4

5 Access and Roles Supplier Profile Homepage Suppliers have access to view ONLY their own ACTIVE company profiles (Profile locations under the same Ultimate DUNS per Duns & Bradstreet records). Supplier Administrators have the capability to request changes to any of the supplier location s Delphi-maintained information. To maintain a profile the supplier Administrator selects the View Profiles menu option from Profile Homepage When Sprof Admin user login from Supplier Profile Administration link, the user s menu includes the following choices: Profile HOME VIEW PROFILES ULTIMATE LEVEL INFO DIVERSITY SPEND DATA History SEARCH REQUESTED MODIFICATIONS HISTORY Security Classification 5

6 Delphi Approval Required Tab This section provides suppliers the means to Request Modifications on the information that is maintained by Delphi. Supplier Administrator submits Requested modifications for approval to Delphi. Suppliers will be able to track the status of submitted requested modifications on Profile. If a requested modification is approved, it normally takes up to two weeks for information to move from requested to the current area. If a requested modification is rejected, (s) is(are) sent to Supplier Administrator(s) of that profile. notification includes a reject reason to explain why Delphi rejected supplier requested modification. Delphi Approval Required tab includes the following sections: Location Information, Physical Address, Mailing Address and Minority Supplier Uploading Certifications: Quality and or Environmental Certification Diversity Certification Security Classification 6

7 Request change(s) Location Information Request change(s) Location Information 1. Logon: 2. Enter User ID and Password and Click Submit 3. Click Supplier Profile Administration link 4. Click View Profiles and click the Location DUNS which needs to request changes 5. From Delphi Approval Required tab, select section you want to change information: (Example: Location Name, Physical address or and Mailing address etc ) 6. Enter the changes request and click Verify/Save All Changes button. Security Classification 7

8 Request change(s) Location Information NOTE: All requested modifications follow Delphi internal processes. Processes include verification in sources outside of Supplier Profile that may require additional time for processing as other databases and/or enterprises may be involved. Data owners need to investigate requested changes and request changes in external data sources prior to approval of the change in Supplier Profile. Approved requested modifications will become permanent and will be shown in Supplier Profile no later than the following two weeks after data feeds take place. Supplier Profile Administrator should request any modification if changes to address has taken place to supplier Profile location. Security Classification 8

9 Uploading Certification(s) Uploading Certification(s) Quality Certification: Uploading a Quality Certificate is enabled for all locations. However, ONLY DIRECT MATERIAL manufacturing locations are required to submit quality certification within application. Environmental Certification: Uploading an Environmental Certificate is enabled for all locations. However, ONLY SUPPLIER LOCATIONS WHICH HAVE BEEN REQUESTED BY Delphi are required to submit environmental certificates within application. Security Classification 9

10 Uploading Certification(s) Uploading Certification & Entering Supplier Contacts Information instruction: 1. Go to Click Training tab 2. Under Portal Application Training, click on Supplier Profile. 3. Under Application Details, click Uploading Certification and Entering Supplier Contacts Information link This document provides detailed instructions for uploading certification (Quality and/or Environmental). Security Classification 10

11 Uploading Certification(s) Uploading Certification & Entering Supplier Contacts Information instruction: Log into Covisint from with your user ID and Password 1. Click Delphi Supplier Portal on the left side of the page 2. Click the Applications tab near the top of the page 3. Click directly on Supplier Profile Administration (NOT SUPPLIER PROFILE) Note: If you're unable to access Supplier Profile Administration link, this mean you don't have supplier admin access. Please go to Registration tab and request for Sprof Admin sub package." 5 A new window will open up and you will be directed to the application 6 Click View Profile on the left side of the page 7 Select the location Duns you want to upload the certificate 8 Scroll down to the Certification heading 9 Select Certificate status from the drop down list 10 Enter the Expiration Date from Cert. Expiration fields 11 Click Browse button & Uploading cert document from your PC 12 Click Supplier Information tab and enter your company information. 13 Click Supplier Contacts tab and enter these mandatory contacts information: Note: These contacts types are MANDATORY for all locations: CEO/President, Sales Manager/Rep, A quality contact (at least one of Quality Control Manager, Quality Coordinator). FYI: Failing to provide these mandatory contacts types as well as Verify & Save location information (at least every six months), will result in a red score for Compliance in the Delphi Supplier Scorecard application. 14. Click Verify/Save All Changes button after complete all mandatory supplier contacts information. Security Classification 11

12 Uploading Certification(s) Certificate(s) uploaded after click Save/Verify All Changes button as below: Security Classification 12

13 Quality Certificate Provider information: Supplier Profile Administration Quality Certificate Provider If the Quality Certificate is loaded into the system by Delphi, Delphi will maintain and populate in the fields as show in figure 14 with the information of the person who provided the Quality Certificate. Note: Direct manufacturing suppliers are those suppliers whose goods/parts will become part of a Delphi automotive component or automotive system. By Delphi definition these suppliers are classified as Direct Suppliers. Only Direct suppliers are required to submit Quality Certification. Suppliers can be both Direct and Indirect. In this case the supplier must submit Quality Certification for the location. Security Classification 13

14 Minority Supplier For information about Minority Supplier guidelines: Go to: Under Frequently Used Documents Click: Minority Supplier Development Information Security Classification 14

15 Report Diversity Spend Data Purpose: Delphi provides information to its customers for those suppliers that have purchased materials from Diversity suppliers (Tier 3 suppliers). Delphi requires its suppliers to report diversity purchases in the Delphi Supplier Profile Application. Delphi then compiles diversity data from all its suppliers and reports it to the OEMs. Note: Diversity Spend Data is only required for those suppliers whose corporate headquarters are physically located in the United States and Canada. Locations headquartered outside of the United States and Canada are not eligible to report this Diversity Spend Data. Objective: Diversity Spend Tier II Minority Business Enterprise (MBE) Spend needs to be entered into Delphi Supplier Profile application on a quarterly basis each year: Q1: Jan-Mar, Q2: Apr-June, Q3: July-Sept, Q4: Oct-Dec (Data due date is 15 th of each month) For Instructions how to Report Diversity Spend Data: Go to: Under Training tab, click Supplier Profile and scroll down to bottom of the page, click: e-learning - SPROF ADMIN: How to Enter Diversity Spend Data Security Classification 15

16 Supplier Information Tab This tab contains information fields that are entered directly by the Supplier Profile Administrator by checking the boxes as appropriate, typing in data or selecting an option from pull-down menus: Primary Phone Number: Enter your PBX or primary phone number. Companies outside of the United States, please provide complete information including: Country Code, City Code, Phone Number and extension. Select Location Type at this DUNS site: All location types but manufacturing are available to select on this fields. Please mark all that apply to this location DUNS only. Manufacturing location type is controlled by Delphi and therefore not available to select. Delphi has classified location as manufacturing because supplier location has submitted a Quality Certification or because to Delphi s best knowledge, supplier location is a manufacturing site. Security Classification 16

17 Supplier Information Tab If location is identified as manufacturing and no manufacturing activity takes place at this site, Supplier Profile Administrator has the choice to request removal of the manufacturing location type. Supplier Profile administrator clicks on the link that reads: Click here to send e- mail request for removal of manufacturing location type to request the removal of the manufacturing location type. Supplier Profile Administrator types in the reason for the request and clicks Send . is received by Delphi and will be reviewed by data owners responsible of handling such requests. Advise to enter as much information as possible so Delphi can act on your request. Delphi will reject requests for removal of manufacturing location types if the reason for request is that location is not currently shipping or supplying products to Delphi. NOTE: if there is a location DUNS listed in Supplier Profile as manufacturing location that is not currently supplying any goods or services to Delphi, please make sure to enter in Location Type Other: Not a Delphi supplier. Delphi strongly recommends suppliers to provide quality certification for all manufacturing locations, even if those locations are not currently shipping products to Delphi. Delphi Commodity Organizations are actively monitoring quality certification information during sourcing activities for new Delphi business. Security Classification 17

18 Supplier Profile Administration Supplier Information Tab When location is not identified as manufacturing (no check box in mfg box), Supplier Profile Administrator has the possibility to request that location be identified as manufacturing by loading the valid quality certificate. Quality certificate is loaded using the Delphi Approval Required tab in the Quality Certification section.. Once quality certificate is loaded, supplier quality organization will approve/reject quality certification. Please make sure that address in the profile matches address in the certificate. Only locations with scope manufacturing will be considered or classified as manufacturing type. Commodity Type at this DUNS site: This is the definition used by Delphi Global Supply management to segregate its purchases into these categories: Productive (Direct) Material Purchases» Chemical/Electronic/Mechanical Components» Harness Systems, Harness Coverings / Cable» Raw Material Value Stream, Aluminum Non-productive material purchases into one:» Indirect/Machinery & Equipment (M&E), Technology» Logistics: This is not a Delphi defined commodity. Please select this field only if your company provide Logistics for Productive Material Purchases ONLY Note: DO NOT check Commodity Type: Indirect/Machinery & Equipment (M&E). Please leave commodity UNCHECKED, if you are not sure of what commodity to select. Security Classification 18

19 Supplier Information Tab Enter Type of Products and Services: Use this field to describe the best possible products and services your company provides at this location. Keep in mind that Supplier Profile will be used by Delphi when sourcing new business. Enter Sales Revenue/Annual Sales: Select the range best describes sales from this location. Ranges are: < US$100 million, US$100 to US$500 million, US$500+ to US$1 billion, US$1 billion + to US$10 billion, and US$10 billion+ Check box Public or Private: Check as appropriate Enter Number of Employees: Select the range best describes the number of employees at this location. Ranges are: [0 1,000], [1,001 10,000], [10,001 30,000], [30,001 50,000], [50, ,000], and Over 100,000. Enter In Business Since: Enter the year operation started at this location DUNS. Select Hours of Operation: Select from the drop down menu the category that contains the hours of operation at this location. If none of this matches the hours of operation at this location, enter it in the Other category. Enter C-TPAT Certification Required: Delphi has identified supplier locations currently shipping to the United States. Locations currently shipping to the United States will be provided a fourth TAB to report to Delphi supplier compliance with C- TPAT. Security Classification 19

20 Supplier Information Tab Union Affiliation: Enter the name of the Union at this location DUNS. If there is more than one union, please list them here, separated by a comma Union Contract Expiration Date: Enter the date when the contract of the union at this location expires. If there is more than one Union operating at this location, please make sure expiration dates are consistent with the order you listed Union Affiliation before and enter them separated by a comma Delphi Divisions & Portal Application: The fields in the sections Delphi Division information and Problem Solver Registration are maintained by Delphi. Supplier Profile administrator presses Verify/Save All Changes to save in Supplier Profile all the information provided in Supplier Information TAB. Delphi strongly recommends suppliers to provide information on this tab. Security Classification 20

21 Supplier Contacts Tab Only Supplier Profile Administrator is allowed to enter contact information in this section. If no contact has been entered in Profile, the SPROF admin selects a contact from the drop-down list to enter the contact information. After supplier Administrator finishes entering contact information, Supplier Administrator clicks on the Save/Verify All Changes button. Failure to click Save/Verify All Changes results on not capturing any new contact information entered. When supplier Admin presses Save/Verify All Changes, the computer returns to the Delphi Approval Required tab. Select Contact information Tab to confirm that your contact information has been saved. Computer displays user id and date when each contact is updated in Profile. Please note that if any of the contacts has left supplier s company, Supplier Profile Administrator is required to update record with new employee information (at least every six months), or delete contact information if employee position has not been replaced. Supplier contact information is actively used by Delphi organization. Security Classification 21

22 Enter/Update, Save & Verify Contacts Information These contacts types are MANDATORY for all locations: CEO/President,Sales Manager/Rep, A quality contact (at least one of Quality Control Manager, Quality Coordinator) Failing to provide these mandatory contacts types as well as Verify & Save location information (at least every six months), will result in a red score for Compliance in the Delphi Supplier Scorecard application. Login from Click Applications tab Click Supplier Profile Administration link Click View Profiles, click the location Duns needs to enter/update or verify contacts information. Click Supplier Contacts tab Enter/Update or verify supplier contacts information and click Save/Verify All Changes button. Note: if there is no changes Contacts information, enter a space to any supplier contact fields and click Save/Verify All Changes button. A pop up message will display as: Your Information has been save and verify Security Classification 22

23 CUSTOMS-TRADE PARTNERSHIP AGAINST TERRORISM C-TPAT Tab C-TPAT is a joint government-business initiative to build cooperative relationships that strengthen overall supply chain and border security. C-TPAT recognizes that U.S. Customs can provide the highest level of security only through close cooperation with the ultimate owners of the supply chain, importers, carriers, brokers, warehouse operators and manufacturers. Through this initiative, U.S. Customs is asking businesses to ensure the integrity of their security practices and communicate their security guidelines to their business partners within the supply chain. Delphi requires suppliers shipping products to the United States of America to comply with C-TPAT and enter information in the TAB labeled C-TPAT in Supplier Profile. Suppliers must be able to provide Delphi evidence of their security measures. Delphi will in turn make its security procedures and those of its suppliers available to U.S. Customs and Border Protection. For more information about C-TPAT guidelines, go to: Under Frequently Used Documents, click: Shipping Goods Across International Borders Or contact Industry Partnership Programs at (202) or fax (202) or Department of Homeland Security at industry.partnership@dhs.gov Security Classification 23

24 C-TPAT Tab This tab is mandatory ONLY for those locations Delphi has identified as locations shipping into the US. Please update and acknowledge data as requested in the form: How to answering C-TPAT question: 1. Enter C-TPAT certificate number, If company is already C-TPAT certified. 2. Select Yes or No for My organization operates within the scope of the C-TPAT recommendations and will continue to evaluate processes to ensure continued secure operations. Security Classification 24

25 C-TPAT Tab 3. Clicking on the Yes or No US Customs requests companies to inform if there is an equivalent supply chain security program administered by a foreign Customs administration. 4. If Supplier Profile administrator clicks on yes, it is requested to provide in the field all the details regarding the Supply Chain Program name, number of the certification if any certificate has been issued, etc. Please make sure to provide as much detail as possible. Security Classification 25

26 C-TPAT Tab 5. This question is to be answered only if supplier location doesn t have C-TPAT certification. If supplier has answered question (1) as Yes, there is no need to answer question 5. Supplier Profile Administrator must provide details of the plan for location to become C-TPAT Certified. Note: The form automatically fills-in Supplier Profile Administration information in both the C- TPAT reporting person and the C-TPAT contact. Security Classification 26

27 C-TPAT Tab 6. Supplier Profile administrator has the capability to change the C-TPAT contact information if that contact person is different from Supplier Profile Administrator. C-TPAT contact is the name that appears at the bottom of the C-TPAT tab. In other words, Supplier Profile administrator is only reporting C-TPAT information on behalf of the person responsible for C-TPAT at the supplier company. 7. Next Supplier Profile Administrator click on the top left box of the form to certify that he/she is an authorized representative of supplier and also acknowledges that information provided on this C-TPAT form is accurate. Security Classification 27

28 Help For information about Delphi Portal Applications Help Desk guidelines: Go to: Under Frequently Used Documents Click: Delphi Portal Applications Help Desk Information Security Classification 28