Ohio Department of Transportation (ODOT) Rail Transit State Safety Oversight (SSO) Program

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1 Ohio Department of Transportation (ODOT) Rail Transit State Safety Oversight (SSO) Program Procedure SSO-003: Greater Cleveland Regional Transit Authority (GCRTA) Rail System and Southwest Ohio Regional Transit Authority (SORTA) Cincinnati Streetcar Reportable Event (Accident/Incident) Notifications to the ODOT SSO Program. Current Version: April 12, 2017 [Note: all older versions of this procedure should be discarded] Scope: This procedure provides the notification processes to be used by the Ohio Rail Transit Agencies (RTAs) GCRTA and SORTA/Cincinnati Streetcar, and ODOT SSO, for reportable events (accidents/incidents) that occur on the GCRTA or SORTA Cincinnati Streetcar rail systems and railrelated property. GCRTA and SORTA/Cincinnati Streetcar Reportable Event Notification Process: As defined in 49 CFR Part 659 (and Part 674), notification shall be made to the ODOT SSO program staff (contact information below in table), by telephone, within two (2) hours of any safety or security event (accident/incident) involving a rail transit vehicle or taking place on GCRTA or SORTA/Cincinnati Streetcar controlled/rail-related property where one or more of the following occurs: a fatality at the scene; or where an individual is confirmed dead within thirty (30) days of a rail transit-related event; injuries requiring immediate medical attention away from the scene for two or more individuals; property damage to rail transit vehicles, non-rail transit vehicles, other rail transit property or facilities, and non-transit property that equals or exceeds $25,000; an evacuation due to a life safety reason (e.g., fire/smoke); a collision at a grade crossing (e.g., with automobile, bicycle, or pedestrian)[at intersections for Streetcar]; a main-line derailment [this includes revenue and non-revenue vehicles]; a collision with an individual on the rail right-of-way; or a collision between a rail transit vehicle and a second rail transit vehicle, or a rail transit nonrevenue vehicle. Both GCRTA and SORTA/Cincinnati Streetcar must notify the ODOT SSO program staff of the following state-defined events (these will be marked other on the notification form). The ODOT SSO program has the authority to require these additional event types per 49 CFR Part (c) and (d). 1. Near mishap collision This event type includes near train-on-train collisions or train-onautomobile/truck (or automobile/truck-on-train) (this does NOT include near train-on-pedestrian or bicyclist, but the RTAs are encouraged to track these occurrences for risk monitoring). For GCRTA, this also is any time that two opposing trains are unexpectedly or uncontrolled with movement heading towards each other (e.g., block-on-block). This topic also includes nonrevenue rail vehicles, on the main line, and in yard areas. [Part 674 lists this topic as an Occurrence] 2. Near mishap collision with workers out on the right of way (or in yards). For Cincinnati Streetcar, this event type includes trains as well as cars or trucks, since the right of way is on the street. This category is intended to monitor work zones and significant issues related to the Right-of-way Worker Protection (RWP). [Part 674 lists this topic as an Occurrence] 3. One serious injury this category is as defined in 49 CFR Part [means any injury which: (1) Requires hospitalization for more than 48 hours, commencing within 7 days from the Page 1 of 7

2 date of the injury was received; (2) Results in a fracture of any bone (except simple fractures of fingers, toes, or nose); (3) Causes severe hemorrhages, nerve, muscle, or tendon damage; (4) Involves any internal organ; or (5) Involves second- or third-degree burns, or any burns affecting more than 5 percent of the body surface]. [this topic is now a reportable accident under Part 674] 4. Runaway train this is train movement without an operator in control (including unintended roll back) or in the cab/operating station controlling the train. [this topic is now a reportable accident under Part 674] 5. Selected significant hazardous conditions these are somewhat ad hoc in nature, so this topic will continue to be a discussion. [Part 674 generally designates these topics as Occurrences] GCRTA Only 6. Evacuations of passengers to the right-of-way this definition includes any time that passengers are evacuated from trains for non-life-threatening reasons to the right-of-way/street level and not to a waiting train to pick them up at the scene of the disabled/stopped train. [Part 674 lists this topic as an incident] 7. Any significant pantograph and OCS problems on the mainline or yards that cause an overhead line pull down, any pantograph entanglement, or multiple (more than three or four) pantographs being damaged. [Part 674 lists this topic as an incident] 8. Yard control and movement problems these are yard derailments, hard couples in the yard, switch problems into and out of the yard, and yard control problems. This includes revenue and non-revenue vehicles. [Part 674 indicates that ALL derailments of any equipment, anywhere on the rail system as a reportable accident; the remaining Yard control issues are considered Occurrences] Contact Person Organization Telephone Number When Notified Kevin Chandler Vital Assurance immediately Josh Gearhardt Vital Assurance immediately Don Eldredge Vital Assurance immediately Brian Kummerer ODOT (cell) (office) Dave Seech ODOT (cell) (office) Page 2 of 7 immediately immediately * Vital Assurance is under contract with the Ohio Department of Transportation (ODOT) to serve as the contact for receiving incident reports. Vital Assurance staff can be reached by cell phone numbers listed above. If the event is reportable to the FTA (49 CFR Part 659), the ODOT SSO program staff will notify FTA with initial information, as required by FTA and also within the 2-hour time period, when possible. The following information shall be provided to the ODOT SSO program staff (Brian.Kummerer@dot.ohio.gov and chandler@vitalassurance.com) at the earliest available opportunity after making the initial notification of the event via telephone. If the information is not pertinent to the event (accident/incident), the item should be identified as non-applicable (N/A). RTA Notification Form Required Content Name of the Rail Transit Agency; Name and job title of person reporting; Event type (fatality, injuries, property damage, evacuation, derailment or other);

3 Location, time, and date; Fatalities; Injuries; Rail transit vehicle(s) involved (type, vehicle numbers, rail line); Property damage estimate; Notified to NTSB, report number; If shared corridor with freight railroad, note if railroad contacted or has made contact; RTA primary person conducting the investigation (name, title, telephone and fax numbers, address); Description of the event being notified. When the event being notified is required by FTA (i.e., the 49 CFR Part 659 thresholds, the eight bullets on the previous page), ODOT SSO staff will forward the RTA notification form to FTA at Note: GCRTA or SORTA/Cincinnati Streetcar must also notify the National Transportation Safety Board (NTSB) by telephone as appropriate and required. Note: GCRTA or SORTA/Cincinnati Streetcar must also notify the Transportation Security Administration (TSA) as appropriate and required. Updates: February 25, 2016 Updated to include Cincinnati Streetcar and to add State reportable events with definitions. September 12, 2016 Updated to clarify the State reportable event definitions and to indicate that two of the State reportable events will be reportable accidents under Part 674. October 11, 2016 Updated to clarify state reportable criteria and to change responsibility for telephone notification of the ODOT TMC to the ODOT SSO staff, except the initial notification form will continue to be delivered to the ODOT TMC via by the RTAs. December 27, 2016 Minor clarifications for notification and follow-up with ODOT TMC and FTA, as well as thresholds. April 12, 2017 Removed any requirements for notifying or information to be provided to the ODOT TMC. Also, removed phone number for FTA notification, since FTA has not yet fully developed their notification process (information provided by FTA). ODOT SSO will continue to be the point of contact for any FTA notifications. Page 3 of 7

GCRTA Rail System Description: GCRTA Heavy and Light Rail Service Map The heavy rail Red Line consists of a single route 19 miles of double track in length, extending from the Cleveland Hopkins

4 GCRTA Rail System Description: GCRTA Heavy and Light Rail Service Map The heavy rail Red Line consists of a single route 19 miles of double track in length, extending from the Cleveland Hopkins International Airport on the west and to Louis Stokes Station in East Cleveland on the east, generally alongside private railroad rights-of-way. The active, revenue service rolling stock consists of 40 cars built by Tokyu Car Corporation. Heavy rail schedules require 24 cars during morning and afternoon rush hours. Rail service operates approximately 21 hours per day, 7 days per week, all year. The light rail system (Blue and Green Lines) of GCRTA, formerly known as Shaker Rapid is a twotrack line between Shaker Heights and the Lakefront Municipal Parking Lot (South Harbor). The system has a fully grade-separated route for six miles between downtown Cleveland and Shaker Square. The line has two branches east of Shaker Square in the landscaped median strips of Van Aken Boulevard (Blue Line) and Shaker Boulevard (Green Line). West of Tower City the line turns north through the Flats (Waterfront Line). The total line length is 15.3 miles of double track. The equipment consists of 34 cars manufactured by Breda Costruzioni Ferroviarie. Light rail service operates approximately 21 hours per day, 7 days per week, all year. Rail-related facilities: Integrated Communications Center (ICC) Main Office Building (1240 W. Sixth St.); Rail Headquarters Building (5400 Grand Ave); Rail Service Building (6000 Grand Ave); Central Rail Maintenance Facility (6200 Grand Ave); Main Yard at E. 55 th as part of Grand Ave Buildings/Facilities; Brookpark Shop and yard (18305 Brookpark Road). Page 4 of 7

5 Notify ODOT TMC (614) , Phone K. (614) K. Chandler - chandler@vitalassurance.com Cc: B. Kummerer-Brian.Kummerer@dot.ohio.gov Date of Accident: Location of Accident: Reported by: Phone: Fax: (216) Time ODOT notified via phone: NTSB Notified: Yes No Time of Accident: Title: Report No. Line: Red Green Blue Waterfront OOS Train: Run No. Block No. Heavy Rail: Light Rail: Car Number(s): Work Train/Equipment: Type of Accident: Fatality at the scene or where an individual is confirmed dead within 30 days of a rail transit related incident Narrative: Injuries requiring immediate medical attention away from the scene for two or more individuals Property damage to rail transit vehicles, non-rail transit vehicles, other rail transit property or facilities, and non-transit property that exceeds $25,000 An evacuation due to life safety reason All evacuations causing passengers to be in the rightof -way A collision at a grade crossing A main line derailment A collision with an individual on the rail right of way A collision between a rail transit vehicle and a second rail transit vehicle or a rail transit non-revenue vehicle Other Contact the NTSB: NTSB Number (800) Within 2 Hours: Passenger or employee fatality (except suicide and exclude trespassers) Two or more passengers or crewmembers seriously injured or hospitalized Accident requiring emergency evacuation of passengers from the train Fatality at Grade Crossing Within 4 Hours: Accident damage of $25,000 or more to a passenger train and railroad and non-railroad property *check appropriate box above and provide detail below Number of cars derailed: Hazardous Materials: Number of Fatalities: Number of Injuries: Estimated Damage: Additional information available by RTA can be obtained from: Phone: Call received at NTSB by: Phone:. Official time report received by NTSB: Page 5 of 7

SORTA/Cincinnati Streetcar System Description: Cincinnati Streetcar Route Map The Cincinnati Streetcar is a modern streetcar system designed to link major employment centers in Downtown and Uptown,

6 SORTA/Cincinnati Streetcar System Description: Cincinnati Streetcar Route Map The Cincinnati Streetcar is a modern streetcar system designed to link major employment centers in Downtown and Uptown, connecting through Cincinnati's historic Over the Rhine (OTR) neighborhood, with planned start of revenue service as soon as mid-september The Cincinnati Streetcar rail system includes 3.6 miles of one directional single track along a figure-eight route from Second Street (on the south) to Henry Street (on the north) and will have 18 stops. SORTA has an operations and maintenance contractor (Transdev) for this rail system. On weekdays, the streetcar will run every 12 minutes between 10:00 a.m. and 9:00 p.m. The streetcar will operate every 15 minutes on weekdays before 10:00 a.m. and after 9:00 p.m. and on Saturday, Sunday, and designated holidays. Rail-related facilities: The Maintenance and Operation Facility (MOF) is located on the route at the southwest corner of Race and Henry Streets. Page 6 of 7

Southwest Ohio Regional Transit Authority Safety Department ODOT Notification Form Notify ODOT TMC (614) 387-2438, fax (614) 887-4107 Email: statewidetmc@dot.ohio.gov Phone K.

7 Southwest Ohio Regional Transit Authority Safety Department ODOT Notification Form Notify ODOT TMC (614) , fax (614) Phone K. (614) K. Chandler - chandler@vitalassurance.com B. Kummerer - Brian.Kummerer@dot.ohio.gov Date of Accident: Location of Accident: Reported by: Phone: Time of Accident: Title: NTSB Number (800) Contact the NTSB: Within 2 Hours: Passenger or employee fatality (except suicide and exclude trespassers) Two or more passengers or crewmembers seriously injured or hospitalized Accident requiring emergency evacuation of passengers from the train Fatality at Grade Crossing Time ODOT notified via phone: NTSB Notified: Yes No Line: Cincinnati Streetcar Streetcar Number: Car Number(s): Work Train/Equipment: Report No. Type of Accident: Fatality at the scene or where an individual is confirmed dead within 30 days of a rail transit related incident Narrative: Injuries requiring immediate medical attention away from the scene for two or more individuals Property damage to rail transit vehicles, non-rail transit vehicles, other rail transit property or facilities, and non-transit property that exceeds $25,000 An evacuation due to life safety reason All evacuations causing passengers to be in the rightof -way A collision at a grade crossing A main line derailment A collision with an individual on the rail right of way A collision between a rail transit vehicle and a second rail transit vehicle or a rail transit non-revenue vehicle Other Within 4 Hours: Accident damage of $25,000 or more to a passenger train and railroad and non-railroad property *check appropriate box above and provide detail below Number of cars derailed: Hazardous Materials: Number of Fatalities: Number of Injuries: Estimated Damage: Additional information available by RTA can be obtained from: Phone: Call received at NTSB by: Phone:. Official time report received by NTSB: Page 7 of 7

MINNESOTA DEPARTMENT OF PUBLIC SAFETY

MINNESOTA DEPARTMENT OF PUBLIC SAFETY This document is made available electronically by the Minnesota Legislative Reference Library as part of an ongoing digital archiving project. http://www.leg.state.mn.us/lrl/lrl.asp MINNESOTA DEPARTMENT