METRO BOARD OF DIRECTORS Capital and Strategic Planning
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1 Thomas C. Lambert PRESIDENT & CEO METRO BOARD OF DIRECTORS Capital and Strategic Planning Working Committee Meeting METRO Board Room, 2 nd Floor August 22, 2016, 1:30 PM ACTION COMMITTEE MEMBERS Christof Spieler, Chair Sanjay Ramabhadran Jim Robinson Cindy Siegel Lex Frieden Troi Taylor 1. Request Board authorization for the President & CEO to execute a contract with Wingo Services Company Inc., for the construction of the Compressed Natural Gas (CNG) detection and alarm system at the Fallbrook Bus Operating Facility. R. Treviño 2. Request Board authorization for the President & CEO to execute and deliver a contract modification with Innovative Management Solutions, Inc., for document control management services. R. Treviño BRIEFINGS 3. Monthly Harrisburg Overpass Construction G. Peters Page 1
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3 Fallbrook Bus Operating Facility (BOF) Compressed Natural Gas (CNG) Detection System August 2016
4 New fleet of 50 CNG busses Operated out of Fallbrook BOF Per code, currently only able to do routine maintenance and minor repairs inside the facility 2
5 Remove existing Liquid Natural Gas (LNG) detection system Install new CNG detection and alarm system to allow all repair activities to take place inside the facility. 3
6 Advertised with Issued For Bid plans on 4/24/16. Bid opening schedule for 5/27/16. Only 1 bid received so advertisement was extended. Bid was not opened. Second bid opening 6/29/16 2 bidders Qualified Low Bid Wingo Services at $840,002 Small Business participation is 10% Local funds will be used on this project. 4
7 Authorize President & CEO to execute a contract with Wingo Services in the amount of $840, for the construction of the CNG detection and alarm system at Fallbrook BOF. Authorize a 10% owner controlled contingency ($84,000) to cover any potential site conditions and unknowns, for a total authorization of $924,
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13 Planning, Engineering and Construction Capital and Strategic Planning August 2016
14 Background FTA under PART , CFR(d) FTA Number 5 required METRO to implement a document control system for METRO Solutions Phase II. This was also a condition of the FFGA agreement. A system to exchange, track, manage and store a large number of documents in a efficient manner in a digital format was required. To meet these requirements, in July 2010 METRO Board approved, under Resolution , a contract with Innovative Management Solutions, Inc. (a SBE contractor) for the amount of $737,372 for a period of 5 years with 5 one year options (for a potential total of 10 years). 2
15 Background History of Contract Modifications: Modification 1, executed October 26, 2010 to modify the schedule of items and prices in the contract. Modification 2, executed September 18, 2015 to exercise the first option year (Option Year 1). Contract value was not increased as a consequence of Modifications 1 and 2. 3
16 Services Covered Under this Contract: 24x7 Web-Hosting Services Unlimited Storage and Data Backup Hosting Web Security Database Maintenance 50 Users Mail Exchange (METRO Mail Express) Hyperlink Documents up to 1 GB in Size Contract Software Maintenance (Licenses from Oracle) Technical Support User and Administrative Training Software Upgrades 4
17 Business Case for Option Years 2-5 FTA requires under Full Funding Grant Agreement (FFGA), that the grantee (METRO) keep Records for 3 years after grant closeout and all other pending legal matters until they are closed (date has not been set). Records are subject to FTA audits, internal and external auditors. System is used daily for by multiple departments within METRO The information stored in the system supplements other systems such as; the State of Good Repair, SAP Enterprise Assets and Management System. METRO is still in the closeout phase for current projects under METRO Solutions Phase II. The system provides documents to respond to Texas Public Information Act (TPIA) requests. 5
18 Funding The cost is allocated to METRO Solutions Phase II Corridors: North, Southeast, and East End and percentage of the costs are covered by the FFGA. Modification 003 Value: Option Year 2, Year 7 $ 78,850 Option Year 3, Year 8 $ 78,850 Option Year 4, Year 9 $ 78,850 Option Year 5, Year 10 $ 78,850 Total $315,400 6
19 Authorize President and CEO to exercise a contract modification for option years 2-5 with Innovative Management Solutions Inc., in the amount of $315,400, for document control management services. Increasing the contract value from $737,372 to $1,052,772. 7
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23 BOARD BRIEFING SUMMARY SUBJECT: AGENDA ITEM #: Harrisburg Overpass Construction AGENDA DATE: DEPARTMENT: Planning, Engineering and Construction PRESENTER: Glenn Peters - Consultant SUMMARY: The purpose of this briefing is to update the Capital and Strategic Planning Committee of construction progress of the Harrisburg Overpass.
24 August 22, 2016
25 December 2015 Re Baseline Schedule (Board Approved February 8, 2016) At Grade Open to Traffic June 12 Bridge Open to Traffic July 12 Track Installation Complete September 12 Based on McCarthy s July 2016 Progress Schedule, they are on track to accomplish the final milestone date. 2
26 Key Activities Date as reported July 2016 August 2016 Update Systems Limited Notice to Proceed Issued March 4 (A) Full Closure of Harrisburg Blvd. March 13 (A) June 11 (A) UPRR to Complete Activities March 24 (A) June 8 (A) System Full Notice to Proceed Issued May 20 Systems Work Begins on East Side May 22 (A) At Grade Open to Traffic June 11 (A) Bridge Open to Traffic July 19 (A) Track Installation Complete August 20 August 21 (A) Systems Work Begins on West side August 23 August 22 McCarthy Substantial Completion September 12 Systems Installation Complete October 27 Systems Integration Testing October 28 November 26 Pre Revenue Testing November 27 December 11 Simulated Service Testing December 12 December 18 3
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28 West of UPRR Bridge roadway completed and opened to traffic Direct fixation concrete plinth placement completed Ballasted trackwork rail has been placed Electrical services complete and ready for inspection All trackwork is in final stages of completion Communications trough is complete 5
29 Center Over UPRR Concrete plinths pours for direct fixation track are complete All rail has been placed on bridge deck and being placed in final alignments Communications trough is complete 6
30 East of UPRR CenterPoint Electric service drops complete Roadway is open Bridge deck roadway is complete Communications trough is complete Trackwork is complete 7
31 July 20, 2016 August 19,
32 July 20, 2016 August 19,
33 July 20, 2016 August 19,
34 July 20, 2016 August 19,
35 Systems Work Crossing case and axle counter cases are set and wire is being terminated OCS messenger and contact wires are installed east of bridge and are being regulated Bar signals are installed east of bridge NOTE: MEC OCS crews, working on the Overpass, moved to the ROC this week to assist METRO with emergency OCS repairs 12
36 Complete sidewalks on bridge Install bridge lighting Continue systems installations Continue colored concrete and brick paver installation under the bridge Continue with permanent pavement markings Continue with irrigation and landscaping 13
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