CANDIDATE BRIEF. Events Executive, Leeds University Business School

Transcription

1 CANDIDATE BRIEF Events Executive, Leeds University Business School Salary: Grade 5 ( 22,214 25,728 p.a.) Reference: LUBSC1290 Closing date: 30 April 2018 Interviews to be held on 9 May 2018 We will consider job share and flexible working arrangements

2 Events Executive Leeds University Business School Are you an enthusiastic and motivated events or communications professional with experience of running events? Do you want to use your knowledge and experience to successfully plan and deliver a busy schedule of student, alumni, corporate engagement and online events? We are looking for an events professional who will be instrumental in the delivery of different types of events for alumni, students and academics, taking place in the UK, across the globe and online. Working with the Senior External Communications Manager, you will deliver the end-to-end event process from venue and supplier sourcing, to promotion and communications, as well as operational support. You will also be involved in commissioning design, photography, web editing, social media and other digital marketing duties. You will have some experience of planning and delivering events. You will have excellent written and verbal communication skills. You will have excellent planning skills, be self-directing, with an enthusiastic and proactive approach and the ability to develop relationships with a wide range of stakeholders. You will have excellent organisational and administrative skills, with experience of manipulating and maintaining databases. The nature of the role means that there will be a requirement for occasional weekend and evening working in the UK. You will work as part of the Marketing, Events and Alumni Team in the Faculty of Business, as part of the marketing team that supports business, law, social sciences and education portfolios. What does the role entail? As an Events Executive your main duties will include: Working closely with the Senior External Communications Manager to plan, design, administer and deliver flagship Business School corporate engagement events, including project management of all logistics and infrastructure for each event; Working closely with the Alumni Relations Manager to plan, design, administer and deliver a busy calendar of overseas alumni events. This includes

3 managing correspondence with events professionals in venues across the globe in a variety of time zones and cultures; Responsibility for managing travel arrangements for University staff who are delivering events for the team; Planning and delivering graduation celebrations at the Business School; Coordinating the delivery of a series of professional development webinars; Undertaking marketing activities including design/print, editing website content, e-marketing and social media; Responsibility for coordinating catering, event photography, video, AV, musicians and other event suppliers; Analysing the effectiveness of events, providing regular updates on registrations, attendance and feedback; Budget responsibility including expenditure planning and monthly reconciliation; Developing networks with key internal stakeholders and the University s international offices to share best practice; Continually reviewing and prioritising competing demands to ensure a high level of service is provided at all times. These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post. What will you bring to the role? As an Events Executive you will have: Experience of working in an events or relevant marketing communications role; Experience of planning and delivering events; Excellent written communication skills (copy writing, editorial and proof reading skills) with a high level of accuracy and close attention to detail; Excellent project management and organisational skills with an ability to prioritise and plan your work independently, multi-task and meet strict deadlines; A strong ability to convey complex information clearly and effectively to a range of audiences; Excellent IT skills with experience of editing web content and using web content management systems;

4 Effective interpersonal, negotiation and team-working skills; A proactive problem solving approach; An ability to plan budgets and control expenditure; Experience of working with databases (e.g. Excel, Access) and manipulation of data; The ability to work flexibly, as you will be required to support occasional weekend and evening working in the UK. You may also have: Knowledge or experience of working in higher education; How to apply You can apply for this role online; more guidance can be found on our How to Apply information page. Applications should be submitted by (UK time) on the advertised closing date. Contact information To explore the post further or for any queries you may have, please contact: Catherine Reaney, Senior External Communications Manager Tel: +44 (0) c.a.reaney@leeds.ac.uk Additional information Working at Leeds Find out more about the benefits of working at the University and what it is like to live and work in the Leeds area on our Working at Leeds information page. Candidates with disabilities Information for candidates with disabilities, impairments or health conditions, including requesting alternative formats, can be found on our Accessibility information page or by getting in touch with us at disclosure@leeds.ac.uk.

5 Criminal record information Rehabilitation of Offenders Act 1974 A criminal record check is not required for this position. However, all applicants will be required to declare if they have any unspent criminal offences, including those pending. Any offer of appointment will be, in accordance with our Criminal Records policy. You can find out more about required checks and declarations in our Criminal Records information page.