Informal enquiries may be made to Richard Lewis, tel +44 (0) ,

Transcription

1 Corporate Services Purchasing Trainee Faculty Buyer Fixed term for 12 months (maternity cover) Satellite 3: Faculty of Performance, Visual Arts and Communications (PVAC), Leeds University Business School (LUBS), Education, Social Sciences & Law (ESSL) and the Faculty of Arts You will support the procurement activities for the faculties of Performance, Visual Arts and Communications (PVAC), Leeds University Business School (LUBS), Education, Social Sciences & Law (ESSL) and the Faculty of Arts within the Satellite Purchasing Office by processing the day-to-day purchasing transactions and providing general office support ensuring consistency with the University Strategy. You will be educated to GCSE level, or equivalent, with English Language and Maths at Grade C or above, possess IT skills including Word, spreadsheets (Excel) and databases (Access) and have excellent communication skills. University Grade 3 ( 15,765-17,528 p.a.) This role is on a University of Leeds 3/4 training grade. The successful candidate will be appointed at University of Leeds Grade 3, and a personal development plan will be put in place for progression to University of Leeds grade 4. Informal enquiries may be made to Richard Lewis, tel +44 (0) , r.lewis@adm.leeds.ac.uk Ref: CSPUR1002 Click here for further information about working at the University of Leeds

2 Job Description Reports to: Satellite Purchasing Manager (through whom he/she is accountable to the Head of Procurement) Responsible to: PVAC Faculty Finance Manager Key Relationships: Work closely with the Satellite Faculty Buyers and end users Personal Development: You will be expected to undertake training relevant to the job; this will include training in SAP as necessary Main duties and responsibilities You will process day to day purchasing transactions and provide general office support for the Purchasing Office and support their aims which are consistent with the University Strategy. You will: Ensure that routine requisitions are processed such that goods and services are delivered as specified and on time Provide basic purchasing information including prices to end-users upon request Be aware of and comply with the University s Financial and Purchasing regulations, and compliance with the Purchasing Thresholds and other relevant purchasing directives, (EU, mandatory contracts etc) Refer infringements of University Regulations including: retrospective orders, contract compliance and goods receipting to the appropriate Purchasing Officer/Purchasing Manager Have close liaison with the Purchasing Officer/Purchasing Manager and ensure that any issues arising are referred as appropriate and without delay Work with and support the use of integrated Finance and Purchasing system (SAP/SIPR) and the E-Marketplace (Science Warehouse) Support for the procurement office will include: Collation and placement of orders via electronic requisitions across four faculties Help specify basic requirements Help to maintain records and files to an auditable standard Assist with ensuring that blocked invoices are released in a timely fashion across four faculties Help to build up a network of contacts with relevant staff at the University As directed, liaison with Finance and Accounts Payable offices Progressing goods receipts, Parked Invoices etc

3 As directed amend Purchase Orders as required Any other duties as required by the Satellite Purchasing Manager The job description provides a framework for the role of Trainee Faculty Buyer and should not be regarded as a definitive list of duties and responsibilities as these will develop and change over time and through natural progression. Career Expectations The University of Leeds is committed to developing its staff. All staff participate in the Staff Review and Development scheme and we continue to work with individuals, supporting them to maximise their potential. Progression to a higher grade is dependent on an individual taking on an increased level of responsibility. The scope for this job may grow over time, allowing possible progression should the post holder demonstrate the skills and a wish to develop and increase their responsibilities. University Values All staff are expected to operate in line with the university s values and standards, which work as an integral part of our strategy and set out the principles of how we work together. More information about the university s strategy and values is available at

4 Person Specification Essential Educated to GCSE level, or equivalent, with English Language and Maths at Grade C or above Evidence of IT skills particularly in word processing (Word), spreadsheets (Excel) and databases (Access) Excellent communication skills and the ability to communicate effectively by telephone An ability to develop and maintain good working relationships Ability to self-motivate Ability to work as part of a team Ability to work with reliability and accuracy Willingness to learn with a can do attitude A working knowledge of the World Wide Web Willing to spend a large proportion of time carrying out routine transactions Willing to undertake all required training courses Desirable. Familiarity with any computer based, business software An understanding of the basic principles of procurement Willingness to work flexible hours as required to support the business

5 Additional Information The University offers generous terms and conditions of employment, a wide range of benefits, services, facilities and family friendly policies. Full details are available on the Human Resources web pages accessible at The Partnership The Partnership has been developed by students and staff and describes the mutual expectations of us all as members of the University of Leeds community. More information about the Partnership is available at Disclosure and Barring Service checks A Disclosure and Barring Service (DBS) Check is not required for this position. However, applicants who have unspent convictions must indicate this in the other personal details section of the application form and send details to the Recruitment Officer at disclosure@leeds.ac.uk. Disabled Applicants The post is located in Clothworkers Building South. Disabled applicants wishing to review access to the building are invited to contact the department direct. Additional information may be sought from the Recruitment Officer, disclosure@leeds.ac.uk or tel + 44 (0) Disabled applicants are not obliged to inform employers of their disability but will still be covered by the Equality Act once their disability becomes known. Further information for applicants with disabilities, impairments or health conditions is available in the applicant guidance.