POSITION DETAILS. Student Wellness Service
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- Coral Hawkins
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1 HR191 JOB DESCRIPTION NOTES Forms must be downloaded from the UCT website: This form serves as a template for the writing of job descriptions. A copy of this form is kept by the line manager and the job holder. Position title Job title (HR Practitioner to provide) POSITION DETAILS Wellness Service Director, Student Wellness Service Job grade (if known) PC 13 (Peromnes 5) Academic faculty / PASS department Academic department / PASS unit Division / section Student Affairs PASS Student Wellness Service Date of compilation November 2016 ORGANOGRAM (Adjust as necessary. Include line manager, line manager s manager, all subordinates and colleagues. Include job grades) Deputy Vice- Chancellor PC 14 Executive Director: Student Affairs PC 13 (3) Wellness Service Development Housing & Residence Life () Funding & Administration Principal Medical Officer Principal Clinical Psychologist Practice Coordinator PC 10 Social Worker PC 11 Medical Officers Clinical Psychologists PC 11 Receptionists PC 6 Part-time Data capturer PC 5 Administrative Assistant PC 7 Clinical Nurse Practitioners PC 10 PURPOSE This job reports to the Executive Affairs. The incumbent is expected to assume overall line responsibility and accountability as Director, Student Wellness Service (SWS) in the Department of Student Affairs. As Director, SWS, the incumbent provides leadership and management support to the team, as well as providing a clinical medical service to students at the SWS as a Primary Health Care clinic for students, for one third of time. The Director plays a leadership role in advancing the Division s and the Department s strategic direction and achievement of objectives within the spirit of the departmental values i.e. integrity, respect, responsiveness and good governance. The main purpose of this position is to ensure that the Division provides a Primary Health Care based, student-centered responsive Wellness Service. The Service must be provided in an environment that is supportive and empowering. In being responsive to students wellness needs, the SWS seeks to positively impact the academic performance and student life experience on campus. UCT Human Resources UNIVERSITY OF CAPE TOWN
2 Key performance areas (4 6) (What) Strategic % of time spent JOB CONTENT Activities / Objectives / Tasks (How) Provide a holistic, visionary perspective to inform the strategic direction Results / Outcomes (Why) of the service Align the SWS strategies with that of the departmental and institutional vision, goals, strategies and values 1 Develop a shared vision, strategy and objectives for the Division and facilitate individual and team accountability for the implementation and outcomes thereof Actively engage with material, technological and other resources to keep Clear and consistent alignment of strategy, planning objectives, vision and mission with the necessary resources is achieved the wellness division abreast of changes within the external and internal environment Keep the Executive Director, DSA abreast of progress and challenges Human within the Division Maintain optimum staffing levels in accordance with UCT policy and in Resources line with the available resources 2 Assume accountability for the oversight and implementation of performance development for staff in the division Ensure compliance with employee relations matters in line with the The staff complement is suitably qualified and skilled to deliver a high quality student wellness service relevant policies and legislation Financial Assume overall accountability for the budget allocated to the Student Wellness Service 3 Implement adequate monitoring and control mechanisms to ensure financial integrity Ensure financial compliance within the division and implement All approved services and operations are performed within the budget as provided appropriate measures to mitigate risks and address non-compliance 13 October 2015 Page 2 of 5 HR191
3 Operations Promote and embed principles of sound management and practice within the division for administrative and professional clinical services Oversee and implement practices to ensure good governance and accountability by all staff within the division Provide adequate resources or alternate avenues to ensure achievement of operational objectives 4 Initiate, guide and influence regular reviews of legislation, regulations, policies and processes that influence service delivery effectively and efficiently Represent the university in the appropriate committee and other structures both internally and externally Track and implement changes in university policies, procedures and protocols, regulations and legislation Collaborate with key partners through formal engagement Facilitate the integrity of business systems within the Division Clinical Provide clinical service in own capacity as a Medical Practitioner as 5 Practice needed, for about one third of the time Practical arrangements for the provision of such a service is based on need and must be enabling to the incumbent performing all other duties and responsibilities as well Provide after hours advice to Health Professional staff within the Medical clinical service is delivered for about one third of time, in a manner that is responsive and within the bounds of the professional disciplinary scope of practice. residence system (such staff are in the process of being appointed) Team Advise the Executive Director: DSA on matters that affect and impact Interaction the service, and recommend solutions in support of the service Interact constructively with internal and external stakeholders inclusive of key partners, colleagues, and team members 6 Ensure a good interface regarding synergies within and across the effectively and efficiently. This service must be division cognizant of being responsive to student needs Facilitate dialogue and engagement within the team in support of a collaborative and responsive team based service 13 October 2015 Page 3 of 5 HR191
4 Division-specific Engagement Provide a student-centered Wellness Service Ensure compliance with legislation, codes, policy and procedures applicable to the health sector and maintain standards of service in accordance with the requirements of the relevant statutory bodies Impart and maintain ethical standards of conduct relevant to the practice and the service inclusive of the privacy and confidentiality of clients and/or patients Engage at a strategic level with matters of health and wellness to enhance 7 and influence transformation and progress towards a responsive and holistic service delivery Establish partnerships with other structures internal and external to the institution, and provide guidance and leadership to the relevant structures effectively and efficiently with a high degree of professionalism and ethical standards and with due regard to issues of transformation within the division Initiate collaborative engagement with counterparts at other universities for purposes of informing and developing best practice methodology Ensure that the service is well marketed within the campus. Contribute at a strategic level, to the review and improvement of policies and services that impacts the Student Wellness Service Keep abreast of matters pertinent to inform improvements to the services provided by the division 13 October 2015 Page 4 of 5 HR191
5 Minimum qualifications MBChB Degree MINIMUM REQUIREMENTS Minimum experience (type and years) Relevant management experience and at least 6 years clinical practice experience, post community service. Demonstrable experience in managing resources and providing sound leadership An understanding of student adolescent health within the University environment Excellent interpersonal, written and verbal communication skills; Critical capacity in analytical and problem-solving. COMPETENCIES Competence Level Competence Level Analytical thinking/problem solving 3 Individual leadership 3 Building interpersonal relationships 3 People management 3 Client/student service and support 3 Resource management 3 Medical clinical competence i.e. Individual clinical consultations with students, Prescribe medication; Order specific diagnostic tests; Refer patient for specialised care and investigations as required; Perform minor medical procedures; Manage medical emergencies within the SWS service; Counselling and support within a Primary Health Care Context. 3 Clinical service 3 Communication 3 University awareness 3 AGREED BY PRINT NAME SIGNATURE CONTACT NO. DATE Job Holder Line Manager HOD. 13 October 2015 Page 5 of 5 HR191
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