POSITION DETAILS ORGANOGRAM ATTC PROJECT. Co-Director South Africa. Co-Director. Expert Project Consultant

Transcription

1 HR191 JOB DESCRIPTION NOTES Forms must be downloaded from the UCT website: This form serves as a template for the writing of job descriptions. A copy of this form is kept by the line manager and the job holder. Position title Senior Lecturer POSITION DETAILS Job title (HR Practitioner to provide) Job grade (if known) Senior Lecturer Academic faculty / PASS department FHS Academic department / PASS unit Psychiatry and Mental Health Division / section Date of compilation 31 August 2017 ORGANOGRAM ATTC PROJECT Co-Director South Africa Co-Director Expert Technical Assistance Expert Project Consultant Expert Curriculum Development Training, Guideline & Evaluation Coordinator Outreach & Evaluation Coordinator/ Administrator 17 July 2014 Page 1 of 6 HR191

2 PURPOSE The University of Cape Town (UCT), Department of Psychiatry and Mental Health, has formed a strategic international partnership with the New England Addiction Technology Transfer Center (ATTC) one of the oldest continuous operating ATTCs in the USA to create South Africa s first ATTC. South Africa is a site of global strategic importance for evidence-based training and technology assistance (TA) to advance innovative approaches to addressing substance use as part of the President s Emergency Plan for AIDS Relief (PEPFAR) and South Africa s comprehensive approach to HIV prevention, care, and treatment. South Africa is a high priority global site for development of an International PEPFAR ATTC that can provide TA to support evidencebased approaches towards integrated substance-hiv care. South Africa needs to develop mechanisms for training providers and policy makers, and disseminating best-evidence approaches to prevention, treatment, and care to ameliorate the impact of Substance Use Disorders (SUD) on individuals, families, and society. There are detrimental synergies between substance use and HIV that require an integrated SUD-HIV training and TA approach. The proposed ATTC will provide service to 1,000 individuals annually through ongoing short-term training /learning events, ongoing academic programming, and technical assistance. Based on the proposed activities and planned workforce, we expect to host about 40 annual events per year, with most of these away-from-site at community health clinics and regional hospitals, but also with monthly onsite Workshops. We plan to use away-from-site Workshops to reach 1) front-line providers of HIV services in community health clinics, 2) front-line providers of SUD services working in local facilities, 3) front-line providers working in mental health services, and in general medical services. And we plan to use on-site Workshops to draw together administrators and policy-makers. The ATTC project has a 5-year time line with initial roll out in the Western Cape and national implementation at a later stage. It is a funded project and the project manager post is funded from this grant. The incumbent works primarily at the Education Centre, Valkenberg Hospital. The incumbent will participate and contribute to teaching and training various organizations and government departments in Substance Use Disorders and its intersection with HIV/AIDS and mental health. This would involve developing materials as well as adapting materials from elsewhere. The person will also contribute to evaluation of and impact of interventions and trainings as well as liaison with external organizations and media. An expectation is that the incumbent would be able to assist with clinical supervision where necessary and to be able to conduct needs assessments. Also expected is participation in the academic activities of the Department of Psychiatry and Mental Health. The main purpose of this position is academic leadership, research and education of postgraduate students, clinicians and healthcare givers in integrated substance-hiv care. Additionally, the purpose of this position is the management of all the aspects of the project to ensure that project objectives are met within time and budget parameters. This entails: Ensure training curriculum is developed according to specifications Ensure adequate staffing of project team Ensure program is rolled out according to agreed specifications Ensure system for clinical supervision is in place and delivered Managing the logistics of the implementation to meet targets, ensuring that quality is maintained Managing any data capturing that is required Liaising with local and international stakeholders Managing the budget in collaboration with Finance Submitting and ensuring that reports are submitted timeously to funders and collaborators Provide administrative and logistical support to the Project Directors Lecturing relevant programmes Research Teaching will be primarily in the Addiction Technology Transfer Center (ATTC) programme, but also in the postgraduate diploma programmes in Addictions. The incumbent will also be responsible for the full programme evaluation design and publications in this regard and to contribute to activities and increasing educational leadership in the Initiative, Department and Faculty. The post will result in achieving the proposed ATTC goals of providing service and support to 1,000 individuals annually through ongoing short-term training /learning events, ongoing academic programming, and technical assistance. 17 July 2014 Page 1 of 6 HR191

3 1 Key performance areas (4 6) (What) % of time spent JOB CONTENT Activities / Objectives / Tasks (How) Management and Leadership 20% Ensure adequate staffing of the project Plan and manage logistics of program implementation Manage Administrative and Data staff. Requirements from the project are met. Liaise with local and international collaborators on a regular basis. Perform full range of HR related functions (recruitment, job description, discipline) in collaboration with HR department Results / Outcomes (Why) Project targets and outcomes are met within time parameters. Databases are maintained according to protocols and requirements of the collaborators. Staff (permanent and other) are managed according to UCT policies and requirements International collaborators are informed of progress and deviations weekly 2 Social Responsiveness 10% Develop the South African curriculum of evidence-based training and technology assistance (TA) to advance innovative approaches to addressing substance use as part of the President s Emergency Plan for AIDS Relief (PEPFAR) and South Africa s comprehensive approach to HIV prevention, care, and treatment Developed program ready for roll out to facilities in the Western Cape 3 Teaching and Learning 25% Teaching, training of clinicians and health care workers attending courses and workshops. Teach students enrolled in the PG Dip in Addictions Participate in planning, developing and evaluation of training and teaching programs Participate in training participants Participate in teaching addictions program Participate in formal evaluation of teaching and training programs 4 5 Communication and Liaison 15% Communicate daily with project team Communicate with project Directors and co-directors frequently Hold regular meetings with project team Participate in calls with funders and collaborators as and when required Communicate and meet with stakeholders as and when required Doing media liaison when necessary to promote the activities of the ATTC Clinical supervision 15% Participate in clinical supervision of newly trained participants when needed. Complete administrative tasks associated with clinical supervision Ensure operational matters are dealt with timeously and effectively Ensure directors are informed and updated of progress as well as obstacles and deviations Ensure project data capturing is up to date and done according to protocols Develop supervision model and protocols Ensure that clinical training and supervision is executed according to protocols 17 July 2014 Page 2 of 6 HR191

4 6 Research, academic and Professional Development 5% Research and administrative activities related to the roll out of the programme Attending and contributing to academic lectures, conferences. Host conferences Identify own training needs for job, and find appropriate literature, training to develop skills Attend and contribute to academic activities of the department 7 Financial Management 5% Responsible for allocating budget items Develop scenarios for project roll-out and link to budget Manage the project budget in collaboration with Finance Ensure project outcomes are met within budget parameters 8 Quality Assurance 5% Develop and manage processes for training, supervision and efficient work processes of the team. Ensure that all aspects of the project are executed in accordance with project protocols, university rules and regulatory frameworks (where applicable) Ensure that a high standard of professionalism is maintained through regular training, supervision and verification of training methods and curriculum Ensure the integrity of data is maintained 17 July 2014 Page 3 of 6 HR191

5 MINIMUM REQUIREMENTS Minimum qualifications Minimum experience (type and years) Skills Clinical qualification and experience (minimum 3 years) Masters Degree in Clinical Psychology or Psychiatry Registrar Registration with the HPCSA Project Management qualification advantageous Addictions care experience Management experience (min 3 years) Experience in managing all aspects of large multi-site projects (min 3 years) Computer skills (Microsoft Office suite) Communication spoken and written Planning and Organizing Problem solving Analytical thinking Project Management Financial understanding and insight People Orientation Knowledge Knowledge and experience of Substance Use Disorders and HIV Supervision models Professional registration or license requirements Other requirements Competencies (Refer to UCT Competency Framework ) Registration with the HPCSA Driver s license Large scale project management experience Competence Level Competence Level Analytical Thinking and Problem Solving 3 Conceptual Thinking 2 Building interpersonal relationships 3 Adaptability and Flexibility 3 Building Partnerships 2 Communication 3 Leadership 3 Planning and Organizing 3 People Management 3 Conflict Resolution 2 Resource Management 3 Continuous Learning 3 Teamwork/ Collaboration 3 Quality commitment/work standards 2 Planning & organising / Work management 3 University awareness 2 Functions responsible for SCOPE OF RESPONSIBILITY Ensure training curriculum is developed according to specifications Ensure adequate staffing of project team Ensure program is rolled out according to agreed specifications Ensure system for clinical supervision is in place and delivered Managing the logistics of the implementation to meet targets, ensuring that quality is maintained Managing any data capturing that is required Liaising with local and international stakeholders Managing the budget in collaboration with Finance Submitting and ensuring that reports are submitted timeously to funders and collaborators Provide administrative and logistical support to the Project Directors Lecturing relevant programmes Research Amount and kind of supervision received Amount and kind of supervision exercised Works independently Follows ATTC guidelines where applicable Supervises entire team and course participants and students where required 17 July 2014 Page 4 of 6 HR191

6 Decisions which can be made Decisions which must be referred Most Unforseen changes to project outcomes or timelines Internal to UCT External to UCT CONTACTS AND RELATIONSHIPS Project Team Department of Psychiatry and Mental health Study collaborators Finance and HR Departments Funding body Local and international stakeholders AGREED BY PRINT NAME SIGNATURE CONTACT NO. DATE Job Holder Line Manager HOD 17 July 2014 Page 5 of 6 HR191