Managing Nuclear Safety Knowledge at IAEA. Lars Ulfkjaer Department of Nuclear Safety and Security 25 August 2005

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1 Managing Nuclear Knowledge at IAEA Lars Ulfkjaer Department of Nuclear and Security 25 August 2005 Presentation Outline Introduction NS Knowledge Management for staff Demo of NS Knowledge Portal NS Knowledge Management for Member States Demo of user forums (COP) 1

2 SAFETY VISION A strong, sustainable and visible global safety regime that provides for: protection of people and the environment from effects of ionizing radiation minimization of the likelihood of accidents or malicious acts that could endanger life and property, and effective mitigation of the effects of any such events IAEA NS-STRATEGY Three challenges: Global use of IAEA Standards Integrating Standards and their application Global networking and outreach 2

3 KNOWLEDGE BASE Internal (NS Knowledge Portal) External ( Networks: ANSN, IRSN) Why Do we need Nuclear KM? Nuclear knowledge is a strategic asset, which needs to be preserved, as it is needed for safe use of nuclear science and technology. The nuclear workforce is aging, without a corresponding influx of appropriately qualified younger personnel to replace them. The Agency established, in 2002, KM as an Agency-wide cross cutting activity. Resolutions: GC(46)/RES/11 and GC(47)/RES/10 3

4 Challenge A safety improvement anywhere is a improvement of safety everywhere. 4

5 Department of NS - Background Department of Nuclear & Security (NS), has approx. 170 staff 3 Divisions & 10 Sections - each with related network drives Information exchange has mostly been done through one common network drive or by Knowledge is stored in many different locations and databases Knowledge Portal for NS Staff Objective: To provide an integrated solution to capture, preserve, create and share safety knowledge amongst staff in NS 5

6 Expected benefit of Portal Faster decision making and better quality decision. Greater opportunities for collaboration and sharing knowledge. Better and faster access to expertise, when needed. More targeted and effective education and training Wider dissemination of nuclear safety knowledge. Strategy for implementation Decentralized ownership Gradual process and staff involvement Pilot projects (2004) Kick-off, NS-KM portal (April 2005) Inclusion in work routines Full utilization (2006) 6

7 Thematic areas Road Map Develop the NS Knowledge Map Identify data sources and file structures Identify relevant documents Provide access and training to staff Populate the knowledge map of the Portal Radiation, Waste & Transport Thematic Areas General Radiation Transport Radioactive Waste Emergency Planning and Response Patient Protection Transport Regulations Disposal Waste Dischargeable Waste Legal and Governmental Infrastructure Source and Security Residual Waste Radiation Protection Fundamentals Occupational Radiation Protection Remediation Personnel Monitoring Infrastructure Operational Radiation Protection Decommissioning 7

8 Nuclear Installations Thematic Areas Regulatory Control NPP Engineering NPP Operational Assessment and Verification Research Reactor Communication of National Regulatory Infrastruc- Tures Design Operational Performance Analysis and Accident Management in Design and Operation INES Regulatory Supervision of Research Reactors External/ Internal Events and Siting Operational Management Tools Experience Feedback News Event Reporting and Analysis for Regulators Computer Based Systems Important to Management of and Culture Small and Medium Sized Reactors Aspects of Ageing Nat. infrastructure Radiation safety Nuclear safety Legal and Governmental Infrastructure Knowledge Map Emergency Preparedness and Response Occupation Protection Quality Management Protection of Patients Radiation Management Systems Culture Disposable Waste Nuclear, Radiation, Waste and Transport Knowledge Map Design Basis accident Analysis Dischargeable Waste Residual Waste Waste Nuclear Assessment Design Probabilistic Analysis Severe accident Analysis Innovative and Evolutionary Reactors External/Internal Hazards/Siting Long Term Operation Decommissioning Transport Operational Operational Performance Operational Experience Feedback and Security of Radiation Sources 8

9 Knowledge Portal Knowledge Portal Incident & Emergency Info. resources Thematic Knowledge Yellow Pages EXPERTS SOURCES COMPETENCIES RR RRDB IRS-RR NFC NFCIS MISSION REPORTS NPP ADVANCE INFO PACKAGE KM MAP OSMIR PRIS Domain 2 Domain 1 Domain 3 IRS INES CNPP NPP Diagrams Country Information (Mission Reports) Travel Reports Missions Schedule Management Other Demo of Knowledge Portal 9

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13 Process example: Steps Initiating a Mission The Preparatory Meeting Mission Reference Materials Informal Confirmation Formal Confirmation Funding Arrangements: Funding Rules TC Funding Letter Non TC Funded Letter The Preparatory Meeting 1.Prep Meeting Agenda 2.Annotated Agenda 3.Prep Meeting 4.Presentation(ppt file) Items To Issue To The Regulatory Body 1. IRRT Questionnaires 2.TRANSAS Recruitment of Experts Items To Issue To The Experts Items To Agree With The Regulatory Body Opening Team Meeting (Sunday) The IRRT Knowledge Base Background Materials Introduction History Mission Reports Programme 03/ 04 Continuous Improvement Roles + Responsibilities 1.Team Leader 2. Expert 3. Liaison Officer 4. Counter part 5. Observer Mission Information Missions Requested Missions Being Prepared China Armenia Recently Completed Missions Pakistan Etc. 13

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17 Other KM activities Knowledge extract from travel reports Succession Planning Standards Development and Review Senior Management Support Senior Staff Retreats 17

18 KM for Member States Increased interest in KM in Member States Common problems, situation and infrastructure Assistance and solutions often suitable for several countries in same region IAEA Experience is being shared with Member States Integrated Approach (ISA) Establishing Standards Networking Fostering information exchange Rendering review services/appraising Compliance Assessing for Feedback Providing E&T Supporting TC projects Coordinating R&D Application of Standards Knowledge Base 18

19 Other KM activities for Member States Networks: ANSN Ibero Livelink Forums Support missions Education & Training Workshops, CD-ROM (toolkit for portals) Networks Networks Iberoamerican Radiation network Others Korea Malaysia Thailand Asian Nuclear safety Network IAEA Master\ Index China Japan Philippines Indonesia Vietnam 19

20 Livelink Forums Inter Centre Network for E&T Senior Regulators Network CANDU Regulators Network Advisory Group on Nuclear Security Research Reactors in Latin America Radiation Protection in Latin America (Ibero) Asian Nuclear Network (ANSN) 20

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22 Thank you for your attention 22