PINNONE ACCOUNTING SYSTEM OVERVIEW

Transcription

1 PINNONE ACCOUNTING SYSTEM OVERVIEW 1

2 Overview of Modules Module Features Module Features Dashboard Reports Invoice/ Credit This page provides a snapshot of the company s financial position Key financial reports, e.g. Balance Sheet, Income Statement, etc and export these reports to pdf or excel format This module enables users to create Invoices Credit Notes Sales Order & Delivery Order Customers Vendors Journal Entries User can store all customers information in this module. These customers will be populated for creation of invoices and income transactions User can store all vendors information in this module. These customers will be populated for creation of expenses transactions User can create manual Journal entries through this module, and auto reversals of month-end/ year-end transaction can be enabled Income Expenses Users have the option to use this module to record other income received by the company, other than recording the transaction through Journal Entries Users can record all operational expenses transaction details, purchases of raw material or fixed assets Fixed Assets Settings Records all fixed assets of the company, including setting the depreciation schedule, and support fixed assets management process Super User/ Manager will pre-set certain settings for this system, e.g. GST tax codes, Chart of Account, invoice template customisation 2

3 Settings Foundation Set Up 3

4 Settings Company Information User need to setup the company s basic information Contact details Financial year setting Default currency 4

5 Settings Chart of Account Maintenance (1/3) User will setup the company s Chart of Account (COA) 1. Add all the applicable account description 2. Add Opening Balance of each account, for company s with existing financial position 1 2 5

6 Settings Chart of Account Maintenance (2/3) 1. User will browse and select the applicable account category / sub-categories to create the COA 2. User can select the applicable account name 3. User has the option to edit the account name, but selecting the COA starting with other 6

7 Settings Chart of Account Maintenance (3/3) User will add in the Opening Balances for the applicable COA. This is relevant to active existing companies 7

8 Settings List of Products and Services 1. User can create a list of products/ services that are commonly sold to clients. 2. User will define the applicable COA of the product for account posting and the product currency and unit price 3. The list of products/ services will be used to create invoices 8

9 Settings Invoice / Credit Note Customisation In this page, the user is able to customise the Invoice template and credit note settings Template type Insert Company Logo Invoice Prefix Credit Note Prefix Default Credit Term Default Tax Code Default Currency Default Footer Details 9

10 Settings Tax Code Table If user is a GST registered company, user will need to insert the applicable tax codes for both purchase and supply transactions 10

11 Settings Notifications User can setup if he/she wants to receive notification s on approval items, and the frequency of these notifications 11

12 Settings Theme Manager User can change the theme colour of the system to blue or black theme 12

13 Settings Import Data For migration of existing data from excel spreadsheets, user can upload these data through the Import Data sub-module 13

14 Settings Branch 1. User can setup multiple branch/ projects to record the financial transactions, to enable analysis of financials by branch/ project. 2. User can define the default branch to appear across all the modules User can Add Branch and customise the branch name 14

15 Customers Summary Page 15

16 Customers Add New Customer 16

17 Vendors Summary Page 17

18 Vendors Add New Vendor 18

19 Invoice Summary Page 19

20 Invoice Add New Invoice 20

21 Invoice Templates Users can select from 3 different invoice templates, that would suit their business needs 21

22 Invoice Add Payment Details for Cash Invoices 22

23 Invoice Add Payment Details for Credit Term Invoices Base Currency (SGD) or FX Currency Invoices FX Currency SGD Currency 23

24 Credit Note Add New Credit Note 24

25 Credit Note Transaction Details (Copy Invoice) 25

26 Sales Order & Delivery Order Summary Page 26

27 Sales Order Content / Fields similar to Invoice to enable data transfer 27

28 Delivery Order Users to state the delivery items to generate the Delivery Order 28

29 Income Add New Income 29

30 Expenses 30

31 Journal Entries 31

32 Fixed Assets Add Fixed Assets (New/ Existing) User has the option to add in existing assets to build up the Fixed Assets Schedule of the company. User will un-tick New Assets and input all the relevant information above For Depreciation Till user should input the last date of the last financial year, e.g. 31 Dec 2014, if current year is 2105 and financial year end is as of 31 Dec For new Fixed Assets, user should record the transaction as an expense and redirected to this page to insert the depreciation schedule information. 32

33 Fixed Assets Report - Summary 33

34 Fixed Assets Report Detailed by Asset Category 34